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HomeMy WebLinkAboutCounty Board of Supervisors - Minutes - 4/15/2014 36 Minutes of the Bayfield County Board of Supervisors’ Meeting April 15, 2014 – 9:30 p.m. Bayfield County Board Room, Courthouse, Washburn, Wisconsin The newly elected Bayfield County Board of Supervisors, consisting of Beth Meyers, William D. Bussey, Harold A. Maki, John Bennett, Dennis M. Pocernich, Fred Strand, Wayne H. Williams, Marco T. Bichanich, James A. Crandall and Brett T. Rondeau assembled in the Bayfield County Courtroom at 9:00 a.m. The Honorable John P. Anderson swore in the new Board of Supervisors. Supervisor Kenneth Jardine was sworn into office, via telephone conference on April 9, 2014, by County Clerk Scott Fibert. Supervisor Delores Kittleson was sworn into office prior to the Board meeting by County Clerk Scott Fibert. The Supervisors then proceeded to the Bayfield County Board Room where the monthly meeting of the Bayfield County Board of Supervisors was called to order at 9:30 a.m. by Bayfield County Clerk, Scott S. Fibert and roll call was taken as follows: Meyers- present; Bussey-absent; Jardine-via telephone conference; Maki-present; Kittleson- present; Bennett-present; Pocernich-present; Fred-present; Williams-present; Bichanich- present; Miller-present; Crandall-present; Rondeau-present. Total 13: 12 present, 1 via telephone conference; a quorum was present to conduct business. The following were also present for today’s meeting: County Administrator, Mark Abeles-Allison; Deputy County Clerk, Dawn M. Bellile; Mary Motiff, Tourism Director; Kay Cederberg, Clerk of Circuit Court; Brenda Spurlock, Criminal Justice Coordinator; Paul Susienka, Sheriff; Terri Kramolis, Health Director; Fred Bourg, District Attorney; Mike Bailey and other Bayfield County residents. The Pledge of Allegiance was recited by all in attendance. Fibert welcomed everyone and new Supervisor, Fred Strand. Fibert then went over a document that had been passed out to the Board members regarding procedures for electing the County Board and Committee Chairs and Vice-Chairs. A motion was made by Maki/Bennett to accept the rules as explained. Discussion that Chairman and Vice-Chair candidates be allowed to give a statement as to why they would like to hold said positions as well as questions being asked by other members of the Board of the candidates. Further discussion on voting and the voting sequence took place. The motion carried. 1. Election of County Board Chair. Supervisor Williams nominated Pocernich; Supervisor Rondeau nominated Miller. County Clerk Fibert asked three more times for nominations and there were none. A motion was made by Bussey/Crandall to close nominations for County Board Chairman. The motion carried. Fibert passed out “yellow” ballots to each Board member so as to vote by secret ballot. Supervisors Pocernich and Miller each spoke to the Board giving their background and reasons why they wanted to be County Board Chair. Fibert then instructed the Board to write down the name of their candidate. Jardine was instructed that his vote would be taken over the telephone. The ballots were then picked up and read to County Administrator Abeles-Allison and Deputy County Clerk Bellile for the purpose of tallying. Jardine voted for Miller via telephone . Pocernich received 7 votes and Miller received 6. 37 County Clerk Fibert turned the gavel and meeting over to newly elected County Board Chair, Pocernich. Pocernich thanked everyone for their support. Supervisor Meyers thanked Miller for his leadership to the Board for the past few years – he did a good job. 2. Election of County Board Vice-Chair. Chairman Pocernich asked for nominations for Vice-Chairman: Bussey nominated Kittleson; Maki nominated Williams; Bennett nominated Rondeau; Pocernich asked three more times for nominations and there were none. A motion was made by Crandall/Meyers to close nominations for County Board Vice-Chair. The motion carried. Fibert stated that he would not partake in the tallying process as his mother-in-law is running for this office. Abeles-Allison passed out “blue” ballots to each Board member to vote by secret ballot. Jardine again was instructed that his vote would be taken over the telephone. Supervisors Kittleson, Williams and Rondeau each spoke to the Board giving their background and reasons why they wanted to be County Board Chair. Pocernich stated that a majority vote is needed. The ballots were then picked up by Abeles-Allison who read them off for Bellile and Pocernich to tally. Jardine voted for Kittleson via telephone. The end results were: Kittleson 4, Rondeau 3, Williams 6. Since this was not a majority the voting took place once again, eliminating Rondeau and using “blue ballots.” Jardine again voted by telephone for Kittleson. The end results were: Williams 6, Kittleson 7. Kittleson remains Vice-Chair. Pocernich instructed that he is going to rely on her a lot and asking her to join him at many meetings. 3. Bayfield County Resolution No. 2014-12, Honoring Neil Schultz for his years of Dedicated Service to Bayfield County. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, Neil Schultz o 10635 Scenic Drive, Iron River, Wisconsin 54847, has served Bayfield County with dedication and dignity for two (2) years; and WHEREAS, during those two (2) years, Neil has touched the lives of numerous citizens of Bayfield County in a positive way and was a friend to many residents and employees. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 15th day of April, 2014, honors Neil Schultz, for his years of public service to Bayfield County; express their gratitude to him for his efforts; and wish him well in the years ahead; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to Mr. Schultz at 10635 Scenic Drive, Iron River, Wisconsin 54847. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich, Chair A motion was made by Meyers/Maki to adopt Bayfield County Resolution No. 2014-12, Honoring Neil Schultz for his years of Dedicated Service to Bayfield County. A motion was made by Meyers/Maki to adopt Bayfield County Resolution No. 2014-12, Honoring Neil Schultz for his years of Dedicated Service to Bayfield 38 County. A brief discussion took place, was nice to receive thank you from Neil. The motion carried. 4. Motion Regarding Minutes from the February 25, 2014 Bayfield County Board of Supervisors’ Meeting. The Board dispensed with the reading of the minutes. A motion was made by Williams/Bussey to adopt the Minutes from the February 24, 2014 Bayfield County Board of Supervisors’ Meeting. The motion carried. 5. Discussion and Possible Action Regarding Highway & Executive Committee Selection Procedure. Abeles-Allison explained how the Highway and Executive Committees are comprised. The Highway Committee has five (5) districts, which are outlined in your Orientation Booklet. Historically, each district has caucused and chosen one (1) Board member from each District to represent the Highway and Executive Committees. The Highway Committee then selects one (1) more member to be a member of the Executive Committee. In the end, there are five (5) Highway Committee members and six (6) Executive Committee members for a total of 10 unique county supervisors. There has been discussion on revising the highway districts, and both Fibert and Abeles- Allison would recommend that the Board keep the procedure status quo for the selection at this time. Discussion took place on map drawing. The Supervisors went to various areas of the Board Room to caucus and come back to the Board with their designations to the Executive and Highway Committees. Supervisor Jardine’s district caucused around the telephone so as to allow Jardine to hear and participate. The following are the designations: District 1 – Executive Committee Beth Meyers Highway Committee Harold Maki District 2 - Executive Committee Kenneth Jardine Highway Committee Wayne Williams District 3 - Executive Committee Shawn Miller Highway Committee Marco Bichanich District 4 - Executive Committee Delores Kittleson Highway Committee John Bennett District 5 – Executive Committee Brett Rondeau Highway Committee Jim Crandall A motion was made by Maki/Kittleson to approve the Executive and Highway Committee member appointments. The motion carried. 6. Public Comment: 1) Mary Motiff, Tourism Director, congratulated the Board on their new terms. Motiff was present to give her monthly tourism tidbits. She stated she looks forward to meeting with her Tourism Committee and if anyone has any questions for her to feel free to call or stop by. 7. Bayfield County Resolution No. 2014-05, Participate in a Comprehensive Community Services Program. Elizabeth Skulan, Human Services Director, was present 39 to explain the Resolution. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, Human Services has the primary responsibility for the well-being, treatment and care of the mentally ill, developmentally disabled, alcohol and other drug dependent citizens residing within its county and for ensuring that individuals in need receive immediate services; and WHEREAS, these services are provided under section 51.42 of the Wisconsin State Statutes; and WHEREAS, Ashland and Bayfield Counties recognize that making services more accessible is fiscally responsible and improves treatment outcomes for consumers; and WHEREAS, the State of Wisconsin is expanding the Comprehensive Community Services Program and is providing new funding to counties who will regionalize service delivery by providing the non—federal match required to participate in the program; and WHEREAS, Bayfield County will act as the lead fiscal agent in providing the regional services; and NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 15th day of April, 2014, does hereby recommend that the Bayfield County Board of Supervisors authorize the Department to participate in the Comprehensive Community Program upon certification under DHS 36, (anticipated date July 1, 2014). By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich, Chair A motion was made by Maki/Rondeau to adopt Bayfield County Resolution No. 2014-05, Participate in a Comprehensive Community Services Program. The motion carried. 8. Bayfield County Resolution No. 2014-08, Bayfield County Representation to the Community Care of Central Wisconsin (CCCW) Board. Skulan explained the Resolution. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, the Northwest Wisconsin Long-Term Care District, referred to as Geographic Services Region (GSR) 7 by the Department of Health Services (DHS) includes the counties of Ashland, Barron, Bayfield, Burnett, Douglas, Iron, Polk, Price, Rusk, Sawyer and Washburn Counties; and WHEREAS, GSR 7, was previously provided Family Care services by the Managed Care Organization (MCO) Northern Bridges and each of the 11 counties had a representative to the Northern Bridges governing board; and WHEREAS, the Family Care contract for GSR 7 was awarded to CCCW beginning January 1, 2014; and 40 WHEREAS, the CCCW Board has agreed to adopted a new board configuration that was developed by County Board members and county staff from the GSR 7 region; and WHEREAS, Bayfield County and Douglas County will alternate a representative to the CCCW Board to ensure representation of its citizens and the success of the organization in GSR 7; and WHEREAS, County Board Member Dee Kittleson is interested in an appointment for one (1) year to the CCCW Board to provide local representative. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 15th day of April 2014, does hereby approve the appoint of Dee Kittleson as the Bayfield/Douglas County representative to the CCCW Board to represent its citizens for a one (1) year term. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich, Chair A motion was made by Meyers/Crandall to adopt Bayfield County Resolution No. 2014-08, Bayfield County Representation to the Community Care of Central Wisconsin (CCCW) Board. The motion carried. 9. Bayfield County Resolution No. 2014-09, 2013 Department of Human Services Budget Adjustments. Skulan explained this Resolution. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, adjustments to and transfers within the Department of Human Services 2013 budget are necessary to satisfy state statutes and accounting principles; and WHEREAS, Human Services expects to exceed its 2013 budget authority as previously amended; and WHEREAS, no additional county levy is required related to this increase in spending authority to the 2013 budget; and WHEREAS, Human Services expects to offset these additional expenses with new revenues. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 15th day of April, 2014, does hereby approve that the following additional 2013 budget line adjustments: Account Number Description Adjustments Expenditure Adjustment 235-53-54310-50299 Family Services, Mental Health $20,000 235-59-54590-50290 ADRC-N, Contractual Services $30,000 41 Total Increases to Expenditures $50,000 Revenues 235-50-43560-101 State/Fed $30,000 235-50-43560-107 State/Fed, Crisis MH, EDS $20,000 Total Increases to Revenues $50,000 By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich, Chair A motion was made by Crandall/Rondeau to adopt Bayfield County Resolution No. 2014-09, 2013 Department of Human Services Budget Adjustments. A roll call vote was taken as follows: Bussey-yes; Jardine (via telephone)-yes; Maki-yes; Kittleson-yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-yes; Crandall-yes; Rondeau-yes; Meyers-yes. Total: 13; 13 yes, 0 no, the motion carried. The motion carried. 10. Bayfield County Resolution No. 2014-10, 2015 Budget Increase for Providing Influenza Vaccinations to School Children. Terri Kramolis, Health Director, was present to explain the history behind the vaccinations. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, Prior to October 2012 the CDC provided vaccine funding for the Vaccine for Children Program allowing public health departments to vaccinate anyone free of charge regardless of pay source; and WHEREAS, Beginning October 2012 the CDC no longer provides this funding and health departments are limited to providing vaccine free of charge to only those who are uninsured, underinsured, on Medical Assistance or Native American; and WHEREAS, this change has prevented the health department from vaccinating all school children with influenza vaccine free of charge; and WHEREAS, The Bayfield County Health Department partnered with the Northlakes Community Health Center for the 2013 – 2014 influenza season in an attempt to provide vaccinations to all schools; and WHEREAS, The Bayfield County Board of Health feels it is vital that school children receive the influenza vaccination and is requesting the Bayfield County Board of Supervisors to allow the Bayfield County Health Department to increase their 2015 budget request by $20,000 to purchase influenza vaccine and fund related operating expenses to provide influenza vaccinations to all school children free of charge. 42 NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this the 15th day of April, 2014 hereby authorizes the Bayfield County Health Department to increase their 2015 budget request by $20,000 to purchase influenza vaccine and fund related operating expenses to provide influenza vaccinations to all school children free of charge. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich A motion was made by Williams/Kittleson to adopt Bayfield County Resolution No. 2014-10, 2015 Budget Increase for Providing Influenza Vaccinations to School Children. The motion carried. 11. Bayfield County Resolution No. 2014-11, Forestry & Parks Department Budget Amendment for 2014. Abeles-Allison reported that Bodine was not able to be at this evening’s meeting. Bodine prepared a memo that explains the Resolution. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, in 2009 the Forestry and Parks Committee approved a policy designating 1% of net County timber sale revenues for town road repair when total revenues exceed 101% of budget; and WHEREAS, the funds shall be placed in a line item within the Forestry and Parks Department budget to be used for Town road maintenance on Town roads that provide direct access to County Forest land, at the discretion of the County Forestry and Parks Department; and WHEREAS, during the March 17, 2014 meeting, the Forestry and Parks Committee voted unanimously to increase the Town Road Aid fund from 1% to 2% in 2014; and WHEREAS, Towns with County Forest Land within their boundaries may submit proposals for road projects to the County Forestry and Parks Administrator and Forestry and Parks Committee for consideration of funding; and WHEREAS, funding helps Towns maintain roads that provide direct access to the county forest and helps improve access roads into county timber sales; and WHEREAS, better quality Town roads also have the potential to increase future timber sale revenues to both the County and the Towns. Increased revenues are realized through increased stumpage prices, due, in part, to reduced road maintenance requirements by the logging contractors; and WHEREAS, Forestry and Parks Department revenues exceeded 101% of the budget in 2013; WHEREAS, stumpage revenues set an all-time high in 2013, at just over $3.9 million. The previous 5 year average for stumpage revenues was roughly $2.4 million; and WHEREAS, County stumpage revenues in 2014, through the end of March, are on another record setting pace. Stumpage revenues are again expected to exceed expectations; and 43 WHEREAS, at 1%, the total available Town Road Aid funds would be $39,041.04 and at 2% the total available funds would be $78,082.08; and WHEREAS, Forestry and Parks Department expense line 100-34-56129-50241 was budgeted at $30,000 based upon estimated 2013 stumpage revenues. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors, meeting this 15th day of April, 2014 approve the following budget amendment to the 2014 Forestry and Parks Department (100-34) budget: Increase Expense line 100-34-56129-50241 by $48,082.08 for the Town Road Maintenance account (to meet the 2% funding level). Increase Revenue line 100-34-46811 (Sale of Wood – County Share) by $43,273.87. Increase Revenue line 100-34-46815 (Sale of Wood – 10% Town Share) by $4,808.21. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich, Chair A motion was made by Bichanich/Maki to adopt Bayfield County Resolution No. 2014-11, Forestry & Parks Department Budget Amendment for 2014. A roll call vote was taken as follows: Jardine (via telephone)-yes; Maki-yes; Kittleson-yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-yes; Crandall-yes; Rondeau-yes; Meyers-yes; Bussey-yes. Total: 13; 13 yes, 0 no, the motion carried. 12. Approval of Emergency Fire Warden Organization List. A brief discussion took place on why there isn’t a fire warden in every town. A motion was made by Williams/Maki to adopt the 2014 Emergency Fire Warden Organization List. The motion carried. The Board took a short recess at 9:45 a.m. At this time, Supervisors Kittleson and Jardine left the meeting. The Board reconvened at 10:00 a.m. 13. County Board Orientation. a) Wellness Program - Terri Kramolis, Health Director, made a presentation regarding Bayfield County’s Wellness Program, discussing some of the highlights with the Board. She was asked if employees were disgruntled with the program to which she replied there has been some resistance. b) Robert’s Rules of Order. A skype presentation took place with Larry Larmer from the UW-Extension State office on Robert’s Rules of Order, the newest Edition which is No. 11. c) Bayfield County Web Page and I-Pad Presentation. Paul Houck, IT Director, was present to go over the web page and give some pointers when using the I-Pads. 44 d) Wisconsin DOT Secretary, Mark Gottlieb, briefly joined the meeting to meet and greet the County Board. He is with the Scenic By-way group, and is going around talking about the challenges facing transportation financing. He stated that the State appreciates the partnership it has with the Bayfield County Highway Department. It has been a rough winter and they are very pleased with what the County has done for the state highways. The partnership is very unique and they value it. A brief discussion took place with Gottlieb regarding tourism and gas taxes. Gottlieb wished the Board the best of luck in their upcoming term. e) Abeles-Allison gave a review of the budget survey that will be going out shortly. The Executive Committee is proposing a focus on five (5) key areas; transportation, Human Services, Economic Development, Tourism and the Sheriff’s Department. This is being done for guidance for department heads. Look at the survey and if you have any questions, comments or other ideas, please let Abeles-Allison know. Supervisor Maki left at 11:30 a.m. for another appointment. Abeles-Allison went through the Orientation booklet updating the Board on different topics. He asked the Board to review on their own and if they have any questions to e-mail or call him. Supervisor Crandall left at 11:55 a.m. 14. Administrator’s Report: a) May 13th will be a Budget Planning meeting only, for the County Board with the regular meeting being held at its regular time on May 27th at 6:00 p.m. There being no further business to come before the Bayfield County Board of Supervisors, Chairman Pocernich adjourned the meeting at 12 Noon. Respectfully submitted, Scott S. Fibert, Bayfield County Clerk SSF/dmb