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HomeMy WebLinkAboutCounty Board of Supervisors - Minutes - 11/10/2015 408 Minutes of the Bayfield County Board of Supervisors’ Budget Meeting Of November 10, 2015 – 6:00 p.m. Bayfield County Board Room, Courthouse, Washburn, Wisconsin The monthly meeting of the Bayfield County Board of Supervisors was called to order by Chairman Pocernich at 6:03 p.m. Pocernich welcomed everyone to the meeting. Roll call was taken by County Clerk, Scott Fibert as follows: Rondeau-present; Wendling-present; Bussey-present; Jardine-present; Maki-present; Kittleson-present; Bennett-present; Pocernich-present; Strand-present; Williams-present; Bichanich-present; Miller-absent. Crandall-present. Total: 13; 12 present, 1 absent. A quorum of board members was present to conduct business. The following individuals were also present for the meeting; Mark Abeles-Allison, County Administrator; Dawn Bellile, Deputy County Clerk; Mary Motiff, Tourism Director and Scottie Sandstrom, BCED Director. The Pledge of Allegiance was recited by all in attendance. 1. Motion Regarding Minutes of Regular October 27, 2015 and Special October 30, 2015 Meeting of the Bayfield County Board of Supervisors. The Board dispensed with the reading of the October 27 & 30, 21015 minutes. A motion was made by Rondeau/Kittleson to adopt the Minutes of the October 27, 2015 Bayfield County Board of Supervisors’ Meeting. The motion carried. A motion was made by Rondeau/Maki to adopt the Minutes of the Special October 30, 2015 Bayfield County Board of Supervisors’ Meeting. The motion carried. 2. Public Comment. Jeff Silbert, Washburn, prior Barksdale – commented on the CAFO issue. First thing, he expressed recognition to all Veterans present this evening. Silbert stated he sent emails to the Board members except for Maki who does not have email, regarding the news update where 1,100 hogs died because of sulfide poisoning. He stated he could send a link every day regarding this topic as it happens continually. The vents in barns have to stay on 24/7 to vent out the hydrogen sulfide, which goes into the surrounding neighborhoods. Is this liberty and justice for all? This is not justice for longtime residents living in this neighborhood having to put up with the hydrogen sulfide pollution in the air and water. The likelihood of expansion of these farms will always there. Reick’s left the door open for expansion. When he partnered with a couple of other folks. He was wondering if anyone knows if they are local, national or international people. He asked the Board if they were aware of this? Reick’s will not respond to questions. Silbert also stated to the Board that he is impressed by the work the Large Scale Committee has done, but wanted to plant the seed to do something more; to protect Bayfield County citizens. If there is an expansion of CAFOs, where will you find a new house in which to live; Oulu, Sioux River, Benoit, Mason? There will be CAFOs all over and our precious 409 Bayfield County will be gone. If Board would stand up and deny the permit, they would be heroes in Bayfield County as most of the County is opposed to the CAFO. Cody Bohl, with Ashland Ford Chrysler. Bohl stated his reason he is here is to listen to some of the discussion on the development and business park on State Farm Road. The Ashland Ford Dealership is right on the corner, and they would like to be involved, so-to- speak, as they themselves have made a huge expansion and want to hear the outlines and plans as to what everyone is thinking. They want to make sure it benefits everyone in the County. 3. Presentation and Discussion of Annual Report for the Bayfield County Tourism Department. Mary Motiff, Tourism Director, was present to give a powerpoint presentation on what her department has accomplished in 2014 to present. This was a great year for tourism. Motiff’s department has 2 goals for the upcoming year: Increase annual visitor spending in Bayfield County Increase coordination and collaboration with area chambers and organizations Motiff gave the Board a “sneak preview” of the new video for the upcoming winter season. The plan for this video is to put it on the Utube channel and Facebook, targeting a wider audience across the whole country. This is the most affordable way for investment with less television time as anything and everything are on these two locations. We will see what kind of response we get. We can always go to other outlets if need be. The Board discussed the report with Motiff and she also invited the board to stop by her office to discuss anything you may have questions about; she would be happy to answer any questions they might have. A motion was made by Rondeau/Bennett to receive and place on file the Tourism Annual Report. The motion carried. 4. Discussion and Possible Action Regarding Business Park Planning. Abeles- Allison introduced Scottie Sandstrom, Director for BCEDC and Seth Hudson from Cedar Corporation. Sandstrom spoke about how the Bayfield County Economic Development Corporation has helped the business park planning. He reiterated what he has stated in the past that if you plan for a business park, it sets the tone for creating more business and jobs to come to the area to set up business. BCEDC is recommending the following steps be taken: I. Establish a Business Park Planning Committee which would include the following members: a) BCEDC Executive Director or Appointed BCEDC Board Member; b) County Administrator 410 c) Bayfield County Executive Committee Member d) Private sector business Person The Committee would have responsibilities including infrastructure; marketing plan; creation of site specifics; review and recommendation of park tenants as they are identified; recommendation of parcel sale prices and/or lease rates; and to report findings to the Bayfield County Executive Committee for approval. II. Engage Services of Cedar Corporation to consult with Park Committee and prepare needed documents. Cedar Corporation will then: a) Create a Development Plan and Implementation Strategy; b) Industrial Sites Documentation Program; Sandstrom stated that it would be a wise decision to engage the services of Cedar Corporation to consult with the Park Committee. Hudson is aware of our area and what it has to offer. Hudson spoke to the Board sharing his thoughts on what the Cedar Corporation could provide to Bayfield County. Specific topics Hudson spoke on were mapping plans, civil engineering groups, help from architects to name a few. Cedar Corporation is headquarterered in Menomonee. Further discussion was had on the need for planning and how this site should be developed. The Corporation would implement build ready industrial sites for this program and he discussed the right process for putting in road, electricity, etc. Sandstrom reported that Xcel has stated that they would invest $1,500 in this project. This money would go towards the $4,250 Cedar wants. Sandstrom is asking the Board to take action on this tonight if possible. Discussion took place on the cost and that $2,500 would go towards the planning and $2,500 for the documentation program, less the $1,500 donation from Xcel. Next, discussion took place on how would private sector and utility representative committee members be selected for the Committee. Pocernich stated that we have a selection process in place for other standing committees and the same process should be used. Further discussion on having the Committee positions spelled out in the form of a resolution for the December County Board meeting. There are funds available in the 2015 budget Agricultural Station Business Park Fund. Further discussion took place on the Iron River Business Park. After much discussion, a motion was made by Bussey/Rondeau to engage the services of Cedar Corporation to develop a plan not to exceed $4,250 with $1,500 coming from excel; to endorse in principal a committee as proposed by Bayfield County Economic Development Corporation and to bring this information back to the December County Board meeting after having consulted with corporation counsel and the County Administrator; with the funds coming from the Agricultural Station Fund. Discussion on who the County would go to with changes and who would own the plan - Bayfield County would own the plan. 411 A roll call vote was taken as follows: Wendling-yes; Bussey-yes; Jardine-yes; Maki- yes; Kittleson-yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-absent; Crandall-yes; Rondeau-yes. Total: 13; 12 yes, 0 no, 1 absent. The motion carried. 5. Bayfield County Resolution No. 2015-60, Designation of Authorized Depositories for Bayfield County. Abeles-Allison explained that this is done yearly. The Board dispensed with the reading of the resolution, which reads as follows: WHEREAS, Section 34.05 of the Wisconsin Statutes authorizes counties to invest any of their funds not immediately needed, in time deposits, in banks, or savings and loan associations, in accordance with and subject to the limitations of Wisconsin Statute §66.0603(1m), and also authorizes counties to engage in financial transactions in which the public depository agrees to repay funds advanced to it by the county plus interest, if the agreement is secured by bonds or securities issued or guaranteed as to principal and interest by the Federal Government; and WHEREAS, it appears to be to the financial benefit of the County and its citizens to invest funds not immediately needed in such deposits and to enter into such financial transactions from time to time. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors, assembled this 10th day of November, 2015, hereby authorize and direct the Bayfield County Treasurer to invest county funds not immediately needed either in time deposits in accordance with and subject to the limitations of Wisconsin Statute §66.0603, or by entering into financial transactions in which a public depository agrees to repay funds advanced to it by the County plus interest, if the agreement is fully secured by securities issued or guaranteed as to principal and interest by the Federal Government, with any of the following financial institutions, which have been designated as public depositories for Bayfield County: Bremer Bank & Bremer Trust; Security State Bank; Northern State Bank; Chippewa Valley Bank; and the Local Government Investment Pool, investing in public instruments as approved by the County Executive Committee in accordance with county and state investment policies and laws; and BE IT FURTHER RESOLVED, that County funds not so invested shall be deposited in checking or savings accounts at any of the foregoing institutions. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich A motion was made by Crandall/Jardine to adopt Bayfield County Resolution No. 2015-60, Designation of Authorized Depositories for Bayfield County. The motion carried. 6. Bayfield County Resolution No. 2015-61, Authorization for County Board Chairman, County Clerk and the County Treasurer for the County of Bayfield to make 412 Short Term Loans. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, it may be necessary to borrow funds on a short term basis in order to meet payrolls and other obligations including current and ordinary expenses within the next year. NOW, THEREFORE, BE IT RESOLVED, by the Bayfield County Board of Supervisors of Bayfield County in annual session, assembled this 10th day of November, 2015, that the County Board Chairman of the County of Bayfield, the County Clerk, and the County Treasurer, be and they are hereby authorized to borrow funds on a short term basis in an amount not to exceed Three Hundred Thousand Dollars ($300,000.00) in aggregate if in their opinion it should be to the County’s best interest to make such loan or loans. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich A motion was made by Rondeau/Williams to adopt Bayfield County Resolution No. 2015-61, Authorization for County Board Chairman, County Clerk and the County Treasurer for the County of Bayfield to make Short Term Loans. A roll call vote was taken as follows: Bussey-yes; Jardine-yes; Maki-yes; Kittleson-yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-absent; Crandall-yes; Rondeau-yes; Wendling-yes. Total: 13; 12 yes, 0 no, 1 absent. The motion carried. 7. Bayfield County Resolution No. 2015-62, Holding of Meetings as may be Necessary to Conduct Business in 2016. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, Wisconsin Statute §59.13(2)(a) requires counties containing less than 25,000 population, to 20 days, not more than 10 of which shall be for services on any one committee, except that the Board may increase the number of committee meetings under par. (b) and similarly fix the compensation of the members for the additional meetings; and WHEREAS, the committees of the Bayfield County Board of Supervisors are required to conduct business of said Bayfield County, to hold and conduct committee meetings in excess of the number permitted by State Statute §59.13(2)(a); and WHEREAS, by action of the Bayfield County Board of Supervisors, the number of meetings of said committees beyond the statutory limit may be extended. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 10th day of November, 2015, agree that the committees of the Bayfield County Board of Supervisors be and are hereby authorized to hold such meetings during the year 2016, as may be necessary to conduct the business of said Bayfield County. 413 By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich A motion was made by Jardine/Rondeau to adopt Bayfield County Resolution No. 2015-62, Holding of Meetings as may be Necessary to Conduct Business in 2016. The motion carried. 8. A motion was made by Bennett/Bussey for the Bayfield County Board of Supervisors may entertain a motion to move in and out of Executive Session pursuant to §19.85(1) (e),deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session; and (g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The motion carried. The Board took a short recess at 7:05 pm. A motion was made by Crandall/Bichanich to move out of Executive Session into Open Session. The motion carried. 9. Discussion and Possible Action Regarding Teamsters Union Contract Negotiations. A motion was made by Rondeau/Jardine to approve the Teamsters Union Contract for 1-year with a .73% wage increase. A roll call vote was taken as follows: Jardine-yes; Maki-yes; Kittleson-yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-absent; Crandall-yes; Rondeau-yes; Wendling- yes; Bussey-yes. Total: 13; 12 yes, 0 no, 1 absent. The motion carried. 10. Discussion and Possible Action Regarding WPPA Union Contract Negotiations. A motion was made by Rondeau/Bennett to approve WPPA Deputy Union Contract for 1-year with a 2% wage increase and an increase in the compensation bank to 100 hours. A roll call vote was taken as follows: Maki-yes; Kittleson-yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-absent; Crandall-yes; Rondeau-yes; Wendling-yes; Bussey-yes; Jardine-yes. Total: 13; 12 yes, 0 no, 1 absent. The motion carried. 11. Discussion and Possible Action Verizon Tower Lease. A motion was made by Bussey/Jardine to approve the lease agreement with Verizon subject to modifications that Abeles-Allison and Carlson deem necessary provided that those modifications to not significantly change the following:  30-year lease;  $2,250 per month; 414  Verizon to pay for tower removal, tower installation, County tower equipment building, county equipment installation on tower and tower generator;  County will need to pay this off with monthly rental payments; depending on cost this will be in the 13-15 year range;  From the above payoff point forward, the lease payment will increase at the rate of 3% per year for the remainder of the term, being paid directly to the County;  The County will be the owner of the tower and responsible for insurance, maintenance, etc.  This will be brought back to the Board when complete. A roll call vote was taken as follows: Kittleson-no; Bennett-no; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller-absent; Crandall-yes; Rondeau-yes; Wendling-yes; Bussey-yes; Jardine-yes; Maki-yes. Total: 13; 10 yes, 2 no, 1 absent. The motion carried. 12. Bayfield County Resolution No. 2015-63, Aquatic Invasive Species Control Grant Bayfield County Aquatic Invasive Species Project 2013-2015. Abeles- Allison explained that this authorizes the Land & Water Department to submit for a grant. This has been done for the past 6-7 years and is procedural. The Board dispensed with the reading of the Resolution, which reads as follows: WHEREAS, Bayfield County is committed to provide high quality water resources for use by the public for recreation and enjoyment of natural beauty, and; WHEREAS, Bayfield County is presently implementing the Bayfield County Aquatic Invasive Species Strategic Plan, adopted in April 2008, to protect all water resources in the county from introductions of aquatic invasive species, to control those aquatic invasive species populations that exist, and to help safeguard water quality, wildlife habitat, property values and the tourism industry, and; WHEREAS, we recognize some activities of the plan need to be expanded and deepened to strengthen the overall prevention and containment strategies, and improve the risk assessment of AIS in the majority of high use water bodies in the county, and; WHEREAS, we are committed, experienced, networked, and qualified to carry out the responsibilities of an aquatic invasive species control project. NOW, THEREFORE, BE IT RESOLVED, that the Bayfield County Board of Supervisors assembled this 10th day of November, 2015, requests grant funding and assistance available from the Wisconsin Department of Natural Resources under the “Aquatic Invasive Species Control – Education, Prevention, and Planning” and hereby authorizes the County Conservationist, Land and Water Conservation Department, to act on behalf of Bayfield County to: 415  submit an application to the State of Wisconsin for financial aid for aquatic invasive species control purposes;  sign documents;  take necessary action to undertake, direct, and complete an approved aquatic invasive species control grant; and  submit reimbursement claims along with necessary supporting documentation within six months of project completion date. BE IT FURTHER RESOLVED THAT Bayfield County will meet the obligations of the aquatic invasive species control project including timely publication of the results and meet the financial obligations of an aquatic invasive species grant, including the prompt payment of our 25% commitment to aquatic invasive species control project costs. By Action of the Bayfield County Board of Supervisors Dennis M. Pocernich A motion was made by Jardine/Bichanich to adopt Bayfield County Resolution No. 2015-63, Aquatic Invasive Species Control Grant Bayfield County Aquatic Invasive Species Project 2013-2015. A roll call vote was taken as follows: Kittleson- yes; Bennett-yes; Pocernich-yes; Strand-yes; Williams-yes; Bichanich-yes; Miller- absent; Crandall-yes; Rondeau-yes; Wendling-yes; Bussey-yes; Jardine-yes; Maki- yes. Total: 13; 12 yes, 0 no, 1 absent. The motion carried. 13. Administrator’s Report: a) Future County Board Meeting Dates: Dec. 15th Joint Meeting with Red Cliff Tribe at 5:00 pm – last meeting for December; Regular Board Meeting on January 26th , 2016. b) Superior Days Issue Topics; There is a meeting set for Dec 18th at 2 pm in the EOC. We will be talking about topics we want to bring to Madison. As previously mentioned, there is a different format and this will be discussed as well. b) Review of Election Packets with Board members. Fibert stated that most of the Board Supervisors have decided to come back to another term. Bichanich has decided not to run again. There are people interested in his seat so will keep you posted on that position. Signature papers can be circulated after December 1st and 20 signatures are needed for ballot status. If you need help, Fibert said not to hesitate and to call his office. He also stated that if they have competition, he will give them a courtesy call to inform them of this. 416 14. Supervisors’ Reports: a) Large Scale Update: Supervisor Strand reported that the Committee has not met since the last Board meeting. The next scheduled meeting is on November 12th with the subject being ground and well water. Also, both of the presentations will be at the Visitor’s Center that same night at 6:00 pm. Please encourage the public to attend. We are still on schedule. b) Forestry Committee Update: Supervisor Miller reported that Forest Administrator, Bodine, reported that Bayfield County set a state- wide record for the year, $6.2 million dollars’ worth of timber and the forest remains sustainable. Great job! There being no further business to come before the Bayfield County Board of Supervisors, Chairman Pocernich adjourned the meeting at 7:45 p.m. Respectfully submitted, Scott S. Fibert Scott S. Fibert, Bayfield County Clerk SSF/dmb