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HomeMy WebLinkAboutExecutive Committee - Agenda - 5/15/2002L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2002\Exec Comm Notice & Agenda 051502.doc117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 May 3, 2002 BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING John J. Blahnik Kenneth Jardine Marco Bichanich Delores Kittleson Harold Maki Brett T. Rondeau This letter is written to inform you of the Bayfield County Executive Committee Meeting scheduled for Wednesday, May 15 2002 at 10:00 a.m., in the County Board Room of the Bayfield County Courthouse, Washburn, Wisconsin. The agenda for this meeting is as follows: AGENDA 1. Call to Order; 2. Election of Chair and Vice-Chair 3. Motion Regarding Minutes of March 12, 2002 Executive Committee Meeting; 4. Tire Clean-up program – Tim Kane It was suggested that the county consider implementing a tire clean- up program. Tim was asked to collect input for the Executive Committee. Tim will discuss how we could implement and fund a county wide pickup for tires. Enclosed please find a summary of the clean sweep program schedule, provided by Tim, for the region including Bayfield County. The Clean Sweep program provides household hazardous waste collection. 5. Superior Days – Tim Kane. We will discuss general ideas and issues for next year’s Superior days. 6. Financial Report for the first four months of the year: Will be presented at the meeting. Office of the Bayfield County Administrator Mark Abeles-Allison L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2002\Exec Comm Notice & Agenda 051502.doc117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 7. Project Updates: A. Jail Project B. Zoning maps C. Direct Deposit of Payroll Checks D. Highway Projects: E. Joint Dispatch 8. Summary of 2002 Budget Reduction Action to Remove from Budget: We asked departments to pare 1.5% from their budgets. This was based on anticipated reductions in revenue sharing and proposed revenue sharing cuts. To date we have identified a total of $183,519 in cuts. At the March board meeting the board directed us to go back to individual committees for their recommendation on which line items the amounts would be taken from. The County Association suggestion was to make cuts to the agencies where state funding goes. This would be juvenile services, the courts and human services. They noted that in smaller counties it would be more difficult to make all of the cuts in these departments. In fact to take the total anticipated reduction from these funds could be quite harmful to them. The cuts we have made to date will not have a significant impact on any program. Cuts are made by putting off capital expenditures, postponing hirings and modest “belt tightening”. The attached cuts will be sent to the full board upon action from the executive committee. 9. Discussion and possible action pertaining to the upgrade or purchase of servers for Bayfield County.-Dag Bystrom. Dag would like to explain the current status of our county servers and future needs for the county. 10. Contingency Fund allocation of $20,400 for Sheriff’s Department Hardware Resolution. This was discussed at our February Executive Meeting. Now that the Intergovernmental Agreement is in place we need to proceed with the transfer. Funds for hardware to accommodate all three entities was not originally budgeted. The new hardware will be dedicated to law enforcement only and remove some of the burden off of the county’s server system. The new program and hardware will provide our law enforcement departments a better and more responsive system. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2002\Exec Comm Notice & Agenda 051502.doc117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 11. Contingency Fund allocation of $6620.12 for County Administrator’s 2001 expenses Resolution. In 2001 the board authorized expenditures in the county administrator’s budget in the amount of $98,950. $64,100 was actually spent. I am requesting that the moving expenses approved in 2001, but not incurred until the current year be paid out of the contingency fund budget as they have occurred too late in 2002 to be considered encumbrances to the previous year. 12. Policy Goals & Objectives, Budget Resolution Preparation for FY2003: A draft budget direction resolution I would like the executive committee to review. This resolution will state the county’s direction in our preparation for the 2003 budget. My goal is to finalize this resolution at the next meeting so we can share it with departments in July. 13. Property Issues: The committee may enter in and out of Executive Session pursuant to §19.85(1)(e) for the purpose of discussing the purchase and or sale of property. 14. Department Head Evaluations for Dag Bystrom & David Lee: These two department heads from Information Services and Land Records report to the Executive Committee. I would recommend that two committee members be appointed, along with myself in the evaluation of these department heads. The results of which will be shared with the full committee in June. 15. Administrator six month evaluation: The committee may enter in and out of Executive Session pursuant to §19.85(1)(C) for the purpose of conducting performance evaluation of public employees. 16. Adjournment. Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2002\Exec Comm Notice & Agenda 051502.doc117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 MAA/kak Enc. cc: Mr. Thomas J. Gordon, Bayfield County Clerk Mr. William Bussey Bayfield County Board of Supervisors Ms. Kathryn J. Prenn Bayfield County Department Heads Mr. Mark Van Vlack* The County Journal, via fax The Daily Press, via fax WEGZ Eagle Radio 106*