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HomeMy WebLinkAboutExecutive Committee - Minutes - 3/12/2002117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 Executive Committee Meeting Minutes March 12, 2002, 9:00am, County Board Room Members Present: John Blahnik, Verne Gilles, Bill Kacvinsky, Brett Rondeau, Roy Settgas, Others Present: Tom Gordon, Mark Abeles-Allison, Kris Kavajecz Members Absent: Kenneth Jardine Meeting was called to order by Chairman, Brett Rondeau at 9:00am in the County Board Room. Motion by Blahnik, Second by Kacvinsky to approve the minutes of the February 12, 2002 meeting. Motion Carried. Department Updates: Custodial: Mark Abeles-Allison Reported that the tile replacement project is underway. All existing tile has been removed and installation of new tile will begin tonight and will be completed during non-business hours. The project is anticipated to cost less than $20,000. Informational Services: Mark Abeles-Allison reported that the new microwave tower has been installed. The installation of the tower replaces the hardwire system that was previously used. The microware provides higher quality internet service at a reduced cost. 2002 Budget Reduction Review: Mark Abeles-Allison provided a summary of proposed budget reductions from each department. Abeles-Allison explained that each department was asked to reduce their overall budgets by 1.5% in an effort to offset the anticipated loss of State Revenue Sharing monies as well as anticipated shortfall on sales tax revenues. Discussion regarding reductions of specific line items followed. Motion by Blahnik, Second by Kacvinsky to take accept the suggested budget cuts and reflect the reductions in the budget. It was further moved to allow the departments to determine which line items would be affected. Gilles questioned whether the budget cuts needed to go through the respective department committees. Gilles questioned whether budgets reflected 2002 or 2001 payroll figures. Gordon responded that budgets should reflect 2001 payroll figures and that monies were set aside in the contingency fund to be transferred to each department in the amount of the 2002 payroll increases, however, that the money would not be transferred until the end of the year so that an accurate amount would be transferred. Gordon suggested that the budget cuts be made now because it may be too late to make an impact if it is delayed too long. Settgas suggested that the suggested budget cuts be sent to each committee before adjustments are made. Office of the Bayfield County Administrator Mark Abeles-Allison 117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 Previous motion rescinded and amended by Blahnik. New motion by Blahnik to approve the budget cuts for the departments as a whole and that the departments determine the specific line items to be affected after reviewed by respective committees. Roll Call Vote was requested by Blahnik: Yes-5, No-0 Motion Carried. CDBG Funding for Joint Dispatch Efforts: Abeles-Allison reported that while in Madison for Superior Days, he and Kacvinsky visited with the Department of Commerce and explained the possibility of joint dispatch between Bayfield and Ashland Counties, and the City of Ashland. Abeles-Allison reported that his office is working on a proposal to the Dept of Commerce, which may provide significant funding for this project. It was suggested by Kacvinsky that this money may provide the catalyst needed to jump- start discussions on this topic. Settgas suggested that Ashland County be notified of Bayfield County’s recommendation to house a joint dispatch center in the new Bayfield County Law Enforcement Center. Budget Policy for Line Item Transfers: Abeles-Allison proposed that minor changes be made to the county’s policy for line item transfers. The policy modifications included: -Increases in line items or shifting funds within a department form one line item to another (no net department increase) be submitted to the County Administrator and respective Committee for approval. -Increases of the department budget will be submitted to the County Administrator, respective Committee, and Executive Committee for approval. -Increases over 10% of a department’s budget must be approved by the Board of Supervisors as well as the County Administrator, and Executive Committee. Wisconsin Rural Partners: Abeles-Allison reported that while this may be a worthwhile endeavor at some point down the line, he does not feel that the County would benefit from their services at this time. Financial Update: Abeles-Allison provided handouts of revenues and expenditures from 2001 and YTD 2002. In addition, graphs of major funds were provided, which compared revenues and expenditures from February of 2001 and 2002. Abeles-Allison explained that this information is useful to identify immediate concerns and trends. Financial reports will be provided at each meeting. Review of Orientation Packet for Incoming County Board Members: Committee members reviewed a draft copy of a table of contents for an Orientation Booklet being prepared by the Administrator’s Office, which will be used to conduct an orientation of new and existing County Board Members, following the April Election. Suggestions for additions or modifications were solicited. Other Business: Gilles asked for a status report on the WCC crew. Abeles-Allison stated that due to the reduced funding for WCC, Patricia Thornton compiled a joint application for a “Super Crew” to serve all entities in our county that previously maintained separate crews. The application has been submitted and is being reviewed at the state level. Motion by Kacvinsky, Second by Gilles to adjourn. Motion Carried. Meeting Adjourned at 10:55am, 3/14/02. Respectfully submitted by Kris Kavajecz