HomeMy WebLinkAboutExecutive Committee - Minutes - 5/15/2002117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org
Phone 715-373-6181 ▪ FAX 715-373-6183
Executive Committee Meeting Minutes
May 15, 2002, 10:00am, County Board Room
Members Present: John Blahnik, Brett Rondeau, Delores Kittleson, Kenneth Jardine, Marco
Bichanich
Others Present: Bill Kacvinsky, Tom Gordon, Mark Abeles-Allison, Kris Kavajecz, Rick Olivo
Members Absent: Harold Maki
Meeting was called to order by Chairman, Brett Rondeau at 10:00am in the County Board Room.
Motion by Blahnik, Second by Bichanich to nominate Brett Rondeau for Chairman of the
Executive Committee. Rondeau asked 3 times if there are any other nominations..
Motion by Blahnik, Second by Bichanich to close nominations and cast unanimous vote for
Rondeau for Chairman of the Executive Committee. Motion Carried
Motion by Jardine, Second by Blahnik to nominate Bichanich as Vice-Chairman for the
Executive Committee. Rondeau asked 3 times if there were are other nominations.
Motion by Blahnik, Second by Jardine to close nominations and cast unanimous vote for
Bicharich for Vice-Chairman of the Executive Committee. Motion Carried.
Motion by Jardine, Second by Blahnik to approve the minutes of the March 12, 2002 meeting.
Motion Carried.
Tire Clean-Up Program: . Tim Kane presented background information regarding two
previous tire clean-up programs that were held in the county. The first collection was in 1995 at
6 sites. Purpose was to clean-up salvage yards and private citizen collections of tires. County
received grant monies through the DNR in the amount of $50,000. 877 thousand tons of tires
were collected at a cost of $79 per ton. The second collection was completed in 1997 at 7
collection sites. 240 tons of tires collected at a cost of $78 per ton. 75% of cost was paid for by
DNR tire collection grant. The tire collection grant program is no longer in existence. Kane
handed out information on possible funding for the program if the county chose to proceed with
a tire clean-up. The handout listed waste monies that each town receives for waste management
grants. Tim provided list of towns that have collected waste tires and provided some statistics on
costs associated with the tire collections.
Office of the
Bayfield County Administrator
Mark Abeles-Allison
117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org
Phone 715-373-6181 ▪ FAX 715-373-6183
Kane provided a handout of an estimated budget to conduct a tire clean-up based on estimates
from Green Thumb?
Kane explained that Kurt Poppy of Drummond shreds tires. He is able to shred approx 5000 per
week, however, currently has a stockpile of approx 120,000. He charges approx $1.50 per tire.
Discussion was held regarding whether there should be a fee associated with the collection
process or whether the county should absorb the cost of this program if they decide to proceed
with it. Discussion of timing of the collection. Tim suggested that many logistics need to be
considered, such as location sites for clean-up, coordination with LCC to staff collection sites,
advertising, etc... Suggested to work on this for the summer of 2003, when it can be included in
the budgeting process. Direction for Tim is to investigate further to include in 2003 budget.
Superior Days: Tim Kane provided handouts of projects that were discussed at Superior days
that have a direct impact in Bayfield County. Items include: Hwy 2 improvements, NGLVC,
Aquaculture Facility, Technology development zone designation, premier resort designation for
the City of Bayfield, Hwy 2 & 13 intersection improvements. Kane explained that Superior
Days is a cooperative lobbying effort that began 17 years ago and has been an annual event ever
since. Kane stated that the lobbying group identifies 5-7 issues that the group focuses on for the
coming year. Identifying issues early is important. Suggestion from John Blahnik that a 4-lane
highway from Minoqua may be a good topic.
Bill Kacvinsky provided feedback that the DOT attended the last Hwy committee meeting and
they will begin a study of the Hwy 2 & 13 intersection beginning in July of 2002.
At this point, Abeles-Allison requested that item #9 on the agenda be addressed next to allow the
Information Services Director to return to his department.
Discussion and Possible Action pertaining to the upgrade or purchase of servers for
Bayfield County: Dag Bystrom, Information Services Director, informed the committee that one
of the county’s two servers failed a short time ago. As a result, several departments were
impacted. In addition, the remaining server is at the end of its useful life and obtaining a
duplicate server would be difficult. The main concern is that if the existing server fails, the entire
county system would be down for a minimum of 3 days. In addition, any work that is currently
done to the servers must be completed during the night when the system is not in use by the
departments. This causes a great strain on the Information Services staff. Bystrom recommended
that the county consider purchasing two new servers to replace the one existing server and that
the new servers be of a higher quality. Bystrom estimated the cost to be $10,000 for each of the
two servers. The two servers would operate in tandem. One server would serve as a back-up to
the other.
The question was raised whether the new hardware that is being purchased for the Sheriff’s
Department would have any impact of the County’s servers. Bystrom informed the committee
that the Sheriff’s department hardware would be a totally separate system specifically for the
Sheriff’s Department and Jail Records etc…and that the Sheriff’s Dept would still need to use
the county’s server for general office needs such as word processing, email, and so forth.
Suggestion from Tom Gordon was to transfer the money from the contingency fund (less the
amount that Information Services could find in their budget).
117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org
Phone 715-373-6181 ▪ FAX 715-373-6183
Motion by Blahnik, Second by Delores Kittleson to forward a recommendation to the county
board to transfer funds from the contingency fund to the Information Services Budget for the
purchase 2 servers at a cost not to exceed $10,000 each. Roll call vote: Blahnik-yes, Bichanich-
Yes, Kacvinsky-yes, Kittleson-Yes, Jardine-yes, Rondeau-yes, Maki-Absent. Yes=5, No=0,
Absent=1. Motion Carried
Financial Report for First Four Months of the Year: Abeles-Allison handed out graphs of
revenues and expenses for the month of April, 2001-vs- 2001, as well as graphs of Year to Date
Revenues and Expenses, 2001 –vs- 2002. An explanation of variances from 2001 to 2002 was
provided.
Project Updates:
Jail Project: Hand-out of the most recent site plan for the facility. Brief discussion of parking
needs and removal of part of the existing structure followed.
Zoning maps: Township zoning maps are in the final stages of completion. This is the first time
that townships will have these maps available to them.
Direct Deposit of Payroll Checks: Abeles-Allison explained the minor obstacles to
implementing this program and advised that it will probably more forward in the near future.
Highway Projects: Four bids have been awarded.
Joint Dispatch: CDBG application has been submitted. Once the determination of the
application is received, further communications will be made with Ashland County.
Register of Deeds Office Imaging Project: Otto is planning to retire and wants to implement this
imaging project prior to his retirement. They are in the final process of selecting a vendor.
Tourism & Recreation Parks Update: A lessee was chosen to oversee the Twin Bear and Delta
Lake campgrounds. Jane Fried is the successful applicant.
Summary of 2002 Budget Reduction Action to Remove from Budget:
2002 Budget Reduction Review: Mark Abeles-Allison provided a summary of proposed budget
reductions from each department, listed by specific line items. Abeles-Allison explained that
each department was asked to reduce their overall budgets by 1.5% in an effort to offset the
anticipated loss of State Revenue Sharing.
Motion by Jardine, Second by Blahnik to accept the suggested budget cuts and forward the
recommendations to the full county board for approval.
Contingency Fund Allocation of $20,400 for Sheriff’s Department Hardware Resolution:
Abeles-Allison asked for approval to transfer $20,400 for the purchase of hardware to support
the Sheriff;s Dept software.
Motion by Jardine, Second by Blahnik to approve transfer of $20,400 from the contingency fund
to the Sheriff's Dept Budget for the purchase of hardware to support the Joint Law Enforcement
Software. Roll call vote. Blahnik-yes, Bichanich-Yes, Kacvinsky-yes, Kittleson-Yes, Jardine-
yes, Rondeau-yes, Maki-Absent. Yes=5, No=0, Absent=1. Motion Carried
117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org
Phone 715-373-6181 ▪ FAX 715-373-6183
Contingency Fund Allocation of $6620.12 for County Administrator’s Moving Expenses:
Abeles-Allison explained that the moving expenses were approved in 2001, but were not
incurred until 2002.
Motion by Blahnik, Second by Bichanich to approve transfer of $6620.12 from contingency fund
to Administrator's budet for moving expenses. Roll call vote. Blahnik-yes, Bichanich-Yes,
Kacvinsky-yes, Kittleson-Yes, Jardine-yes, Rondeau-yes, Maki-Absent. Yes=5, No=0,
Absent=1. Motion Carried
Policy Goals & Objectives:
Abeles-Allison provided a draft list of priorities and guidelines for 2003 budget and asked for
feedback of the list. The topic will be discussed further at the June meeting.
Dept Head Evaluations for Dept Heads Dave Lee & Dag Bystrom: Suggestion was made by
Blahnik to ask Chair & Vice Chair to participate in the evaluations, as well as the County
Administrator.
Motion by Blahnik, Second by Bichanich to appoint Abeles-Allison, Bichanich, & Rondeau to
conduct evaluation of Dag Bystrom and David Lee. Motion Carried.
Motion by Blahnik, Second by Bichanich to move into Executive Session pursuant to
§19.85(1)(C)and (E) to discuss the purchase and or sale of property as well as to conduct a
performance evaluation of the County Administrator. Motion Carried
Motion by Jardine, Second by Bichanich to return to open session. Motion Carried.
Next meeting, June 11, 10:00am.
Motion by Bichanich, Second by Jardine to adjourn. Motion Carried. Meeting adjourned at
12:30pm.
Respectfully submitted by Kris Kavajecz