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Executive Committee Minutes
4:00 pm, Tuesday, October 14, 2003
County Board Room
Members Present: Delores Kittleson, Brett Rondeau, Marco Bichanich, John Blahnik
Members Excused: Harold Maki, Kenneth Jardine
Others Present: Kris Kavajecz, Mark Abeles-Allison, Tim Kane, David Lee, Jim Radtke
The meeting was called to order at 4:00 pm by Chairman Rondeau.
Motion Regarding Minutes of September 24, 2003 Executive Committee Meeting:
Motion by Blahnik , second by Bichanich to approve the minutes of the September 24, 2003
Executive Committee Meeting. Motion Carried
Tire Collection Funding Summary-Tim Kane: A handout summary was provided, which
listed funds received from various municipalities to help offset the cost of the tire collection
program. The handout identified those towns that submitted higher amounts than originally
requested. As of October 14, 2003, a total of $11,565.32 has been committed by various towns.
A brief discussion was held regarding the City of Washburn’s letter indicating that they decline
to contribute to the collection program, even though over 500 tires were collected from citizens
of the City. Kane reviewed the process and communications that were used throughout the
collection process.
Discussion and Possible Action Regarding Plat Books: Abeles-Allison introduced David Lee,
who explained the proposed contract to produce new plat books for the county. Lee reviewed
the proposed contract and budget for the plat book production and sales. Committee asked what
type of feedback has been received regarding the revised plat book. Lee explained that the size of
the book received mixed comments, however, the larger size seems to be favored. Abeles-
Allison explained that the project has been budgeted for 2004, with the exception of $5000,
which would be spent in the current year. He also explained that the new plat books will not be
sold until existing platbook reserves are depleted. Question from Kacvinsky if a local firm
would be capable of producing the book. Lee explained that he has had much success working
with the proposed firm and in the past, local firms did not have the same capabilities. Lee
explained that the budgeted figure for the sales commission is based on the anticipated sales of
advertisements. Question from Blahnik if this job should be bid out. Lee explained the rationale
for his proposal and associated legalities. Lee commented that in the past, the county had not
realized a profit on the plat book, but that the county now anticipates a profit of approximately
$22,000.
Motion by Blahnik, second by Bichanich to authorize Dave Lee to enter into the proposed
contract with Bayshore CAD, Arrowhead Printing, and Tracy Solberg for the design, printing,
and advertising sales of a new platbook. Motion Carried.
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Discussion and Possible Action Regarding Performance Funding for the Bayfield County
Economic Development Corporation: Abeles-Allison explained that in 2002, the Executive
Committee authorized a budget of $42,000 to be allocated to the BCEDC based on performance.
Jim Radtke was present to review the BCEDC request for funding for the second half of the
reimbursement request. Radtke explained that at times it is difficult to categorize a specific
transaction, however, he now has software in place that will assist in this process. Radtke
reviewed several of the recent activities that the BCEDC has engaged in. Activities include:
Newsletter, web site, consulting services for new business prospects, etc. Radtke identified a list
of several businesses that have established in Bayfield County recently as well as several
prospects for future business development in the county. Blahnik commented that when BCEDC
makes referrals to the Block Grant Committee, they should submit a letter of support of the
application. A solicitation letter to local businesses will be made in 2004 to help fund the efforts
of BCEDC. Radtke left the meeting at this time. Abeles-Allison reviewed the performance
standard guidelines and how Radtke’s presentation fit into the standards.
Motion by Blahnik, second by Kittleson to authorize a second half payment of $10,500 to
BCEDC for development efforts to this point. Motion Carried.
Third Quarter financial report. Abeles-Allison provided two handouts. The handouts
compared revenues and expenditures through September by fund for 2002 vs 2003. Abeles-
Allison explained the funds that showed significant differences between 2002 and 2003 for
particular departments.
Discussion and Possible Action regarding Program Evaluation and Prioritization Efforts in
Other Counties: Abeles-Allison explained that some other counties are in the process of
prioritizing and ranking programs in their county for use in the budgeting process and evaluating
programs that could be considered for reduction or elimination if budget constraints dictate. This
idea was discussed at the last Department Head meeting. The Department Heads will discuss
criteria for the evaluation process during the next few months. Recommendations and findings of
the Department Heads will be presented to the Executive Committee at a future date.
Motion by Blahnik, Second by Bichanich to enter Executive Session pursuant to Wisconsin
Statute §19.85(1)(G) for the purpose of conferring on legal matters, including review of attorney
opinions and discussion of potential lawsuits. . Roll Call Vote. All Yes. Motion Carried.
Motion by Blahnik, Second by Bichanich to return to open session. Roll Call Vote. All Yes/
Motion Carried.
Motion by Blahnik , second by Bichanich to adjourn.. Motion Carried.
Meeting Adjourned at 5:50 pm