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HomeMy WebLinkAboutExecutive Committee - Minutes - 12/9/2003117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Minutes, December 9, 2003 Members Present: John J. Blahnik, Kenneth Jardine, Marco Bichanich, Brett Rondeau, Delores Kittleson Members Absent: Harold Maki Others Present: Mark Abeles-Allison, Bill Kacvinsky, Jo Bailey, Rick Olivo, Gene Jordan, Jim Radtke, Kris Kavajecz Call to Order; Meeting called to order by Chairman Rondeau at 4:00 pm. Motion Regarding Minutes of the October 14, 2003 Executive Committee Meeting; Motion by Bichanich, Second by Jardine to approve the minutes of the October 14, 2003 meeting as presented. Motion Carried. Gene Jordan, Director, Northern Lights Nursing Home Introduction and Discussion. Mark Abeles-Allison introduced Gene Jordan, Director of the Northern Lights Nursing Home. Gene Jordan addressed the committee regarding long term strategic planning for the nursing home and goals that the organization has. Abeles-Allison explained that the loan remaining for the nursing home is in the name of Bayfield County, but is paid by the Nursing Home. Discussion surrounded the intention of the board at the time that the financing was secured. It was the belief of the committee that the county may have intended for ownership of the nursing home facility to be transferred when the debt was paid in full. There is approximately 2 million dollars remaining on the bond debt. John Blahnik arrived at the meeting at 4:15 pm. Blahnik confirmed that the intention of the county was to transfer ownership of the nursing home to the non-profit organization once the debt was paid off. Discussion and Possible Action regarding Economic Development Standards 2004. Abeles- Allison reviewed the standards that were used in 2003. Jim Radtke from the BCEDC was present to address concerns and to request that the monies committed from Bayfield County in 2004 be paid up front rather than at two different times throughout the year. Abeles-Allison suggested that the BCEDC Executive Board and Ashland Area Economic Development Corporation hold two joint meetings annually as part of the Standards for 2004. Radtke also stated that he would be willing to attend County Executive Committee meetings on a quarterly basis. Motion by Blahnik, second by Kittleson to authorize full payment to BCEDC for the budgeted amount as of January 1, 2004, and to attempt to coordinated semi-annual meetings between BCEDC and the Ashland Area Economic Development Corporation. Motion Carried. Discussion and Possible Action Regarding Mileage Rate for 2004. 117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 Abeles-Allison explained that the county has 2 rates for mileage: The IRS rate of 37.5 cents is reimbursed when an employee utilizes their own vehicle if a county vehicle is not available. When employee chooses to use their own vehicle even though a county vehicle is available, they are reimbursed at 30.9 cents. Motion by Blahnik, second by Bichanich to reimburse employees’ mileage at the IRS rate when a county vehicle is not available and to reimburse employees’ mileage at the rate of 30.9 cents per mile when an employee utilizes their own vehicle even though a county vehicle is available. Motion Carried. Discussion and Possible Action Regarding Workers Compensation Renewal Premium. This item was tabled until the next meeting. County Cleanup Proposal, May 1 – May 8. Bill Kacvinsky reported that monthly, the area mayors, and executives meet to discuss issues that may be of interest to all parties. Kacvinsky explained that a clean-up has been proposed county-wide for those communities interested in participating. It was suggested that the UW Extension Office could help coordinate this program. Kittleson suggested talking with the tribes to see if there is funding available that they may be aware of for this project. Discussion and Possible Action regarding Budget amendments. Abeles-Allison referred to a handout that was provided for a resolution to amend the unfunded pension liability budget . Motion by Jardine, Second by Bichanich to approve the resolution as presented. Motion Carried. Abeles-Allison requested that the Veteran’s Service Transportation budget be amended to reflect an increase of $2000. The additional $2000 is needed to confirm eligibility for transportation grant monies. Motion by Bichanich, second by Blahnik to approve a transfer of $2000 from the 2004 General Fund, Contingency Line Item to the Veteran’s Service Transportation Line Item. Roll Call Vote. All yes, Motion Carried. Budget Updates: a. Contingency Fund: Abeles-Allison reviewed a handout of year-to-date contingency fund balance. b. 2004 Budget: Abeles-Allison reviewed year-to-date revenue and expenditure figures by fund through November, 2003. Abeles-Allison reviewed 2002 –vs- 2003 figures and gave overview of reasons for increases or decreases in specific funds as well as the overall revenue and expenditure figures. Administrator’s Performance Evaluation: Kacvinsky requested that the Administrator’s Evaluation be tabled until the next meeting. • Vacation Carry-Over Request Abeles-Allison requested permission from the committee to carry over 3 days of vacation. 117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 Motion by Jardine, second by Kittleson to approve the carry-over of 3 days vacation. Motion Carried. Reports and Any other topics of discussion as presented by the committee members or County Administrator:Abeles-Allison reported that the jail project is close to on schedule, will be enclosed within the week. Dispatch console and furniture contracts will be awarded in the next week or two. Kittleson stated that she has received several letters and comments regarding plowing and snow removal. Abeles-Allison reported the DOT policy and budget changes. He reported that the DOT has now revised their revised policy and they will be plowing until 10:00pm and on weekends. Abeles-Allison explained that the Highway Dept also has the option of utilizing the Custodian and Mechanics to act as plow operators. Blahnik reported that he just returned from the Group Health Trust Board meeting and the Trust is in solid financial status. They are currently experiencing several large claims. Blahnik explained that his term will expire in 2005 and a new member will need to be appointed for 2006. Adjournment Motion by Jardine, Second by Kittleson to adjourn. Motion Carried. Meeting adjourned at 5:15pm.