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HomeMy WebLinkAboutExecutive Committee - Minutes - 4/13/2004117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 BAYFIELD COUNTY EXECUTIVE COMMITTEE MEETING Minutes, April 13, 2004 Bayfield County Board Room Members Present: John J. Blahnik, Marco Bichanich, Brett Rondeau, Delores Kittleson, Members Absent: Kenneth Jardine, Harold Maki Others Present: Mark Abeles-Allison, Kris Kavajecz, Call to Order; Meeting called to order by Chairman Rondeau at 4:00 pm. Motion Regarding Minutes of the March 9, 2004 Executive Committee Meeting; Motion by Bichanich, Second by Blahnik to approve the minutes of the March 9, 2004 meeting as presented. Motion Carried. Discussion & Possible Action Regarding Budget Amendments: Abeles-Allison presented a resolution requesting $2500 from the contingency fund to increase two line items in the Veteran’s Service budget. These requests are made as requirements for grant eligibility. A third line item is requested to be increased by $95 because more grant funding was received than anticipated. Motion by Blahnik, second by Kittleson to approve the resolution and forward it to the full County Board for approval. Roll Call Vote. All-yes, motion carried. Abeles-Allison explained that the budget amendment requests for the jail project and tax lister parcel software will be presented at the next meeting. Financial Reports Abeles-Allison reviewed a report prepared by the Treasurer’s Office, which identified the county’s financial status of bank accounts and investments. Total of all bank accounts and investments at the end of March, 2004 was $14,285,994.78. This report will be presented each month. Abeles-Allison also explained that a budget status report, prepared by the County Clerk’s Office will be available in the coming months. This report will provide the status of each fund/department’s year-to-date budget status. Discussion & Possible Action Regarding IDI Computer Report and Proposal. Technology plan for 2005. Abeles-Allison explained that several counties are considering converting to the new software program. If several counties convert at the same time, significant training dollars can be saved. It was recommended that the county consider converting to the new software in 2004 and to use contingency funds to pay for the project. The software is anticipated to cost approximately $30,000. Rondeau commented that Bill Lewis is expected to retire at the end of 2005 and it would be beneficial to convert while Bill is still contracted with Bayfield County, in hopes of a smooth transition. Pros and Cons of implementing the software in 2004 vs 2005 were discussed. A formal recommendation from the committee will be provided in the near future. Discussion & Possible Action Regarding agreement between Bayfield County and the 117 East Fifth Street ▪ Washburn, WI 54891 ▪ markaa@bayfieldcounty.org Phone 715-373-6181 ▪ FAX 715-373-6183 Northwest Regional Planning Commission for Housing Rehabilitation project. Abeles- Allison provided background of the Housing Rehabilitation grant program. He explained that the grant closed at the end of 2003 and that there were several problems with the administration of the grant, provided by NWRPC. As the program continues, as monies are returned to the county when the homes are sold, the county must decide how they would like to administer the program to reallocate those funds. A discussion was held regarding the pros and cons of contracting with NWRPC or administering the program in-house. No decisions were needed on this topic. The committee was asked to consider the options and to provide feedback at a future meeting. Discussion and Possible Action Regarding Budget Process for 2005. May 11 and May 13, 2004 have been set for 2005 budget planning sessions. Department heads and outside agencies will be asked to make brief presentations to the county board. The goal of the planning sessions is to help prioritize county issues, and provide broad direction for the 2005 budget process. Discussion regarding Office Relocation. Abeles-Allison explained that the new jail and law enforcement center will be opening in May. The committee discussed the possibility of moving other county offices into the annex building, currently occupied by the Sheriff’s Department. Specific discussion centered around whether the Health Department should occupy the annex building, moving the Ashland WIC office to Washburn. No decision is needed immediately, however, committee members were asked to provide feedback at a future meeting. Motion by Blahnik, second by Bichanich to enter Executive Session pursuant to Wisconsin Statute 19.85 (1)(g) to confer with legal counsel regarding pending litigation. Roll call vote. All-Yes, motion carried. Abeles-Allison and Kavajecz also attended the executive session. Motion by Blahnik, second by Bichanich to return to open session. Roll Call Vote. All-Yes, motion carried. Reports and Any other topics of discussion as presented by the committee members or County Administrator: Blahnik questioned where the commission from the vending machines is identified. Abeles-Allison explained that the revenue generated, approximately $500 per year, is placed in the general fund. A 5 cent per can and 20 cent per bottle commission is received for soda vending. No commission is received for the candy/chip machine. Comment from Blahnik that the county should consider using this money for the employee holiday celebration. Motion by Blahnik, Second by Bichanich to adjourn. Motion Carried. Meeting adjourned at 5:05pm.