HomeMy WebLinkAboutExecutive Committee - Minutes - 2/10/2005L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2005\Executive Committee Minutes 021005.doc
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Minutes of the
Bayfield County Executive Committee Meeting
February 10, 2005 4:00pm
Bayfield County Board Room
Members present: Brett Rondeau, John Blahnik, Harold Maki, Verne Gilles, Neil Paulson,
Kenneth Jardine
Others Present: Delores Kittleson, Mark Abeles-Allison, Kay Cederberg, Judge John Anderson,
Kelly Trepanier, Scott Fibert, Jack Olson, Tim Kane, Kris Kavajecz
The meeting was called to order by Chairman Rondeau at 4:00pm.
Minutes of the December 21, 2004 meeting:
Motion by Jardine , second by Blahnik to approve minutes of the December 21, 2004 meeting.
Motion Carried.
Discussion and Possible Action Regarding Courtroom Configuration: Kay Cederberg and
Judge Anderson provided a handout and discussion regarding upgrading the courtroom. Judge
Anderson gave a summary of upcoming technology advances used in Courtroom proceedings
and filings and discussed modifications that will need to be made to the courtroom to
accommodate these modifications. The discussion also touched on existing infrastructure
problems with lighting, heating and the security system. Kay reported that they have been using
the video-conferencing equipment and it is working very well.
Discussion & Possible Action Regarding Legislation: Abeles-Allison reviewed a resolution
supporting two items to be placed on the April ballot.
a. Human Service: Approximately $1.5 million levy dollars were dedicated to HS
mandated programs in 2004.
b. Circuit Court: Approximately $150,000 levy dollars is contributed by the county for
court related services annually. Cederberg shared some of her concerns with
supporting the proposed resolution presented by WCA.
Motion by Blahnik, second by Jardine to schedule a special County Board meeting for Thursday,
February 17, 2005 at 4:00 to discuss whether these items should be placed on the ballot. The
motion shall be disposed of and the County Clerk’s Office shall circulate petitions to the County
Board members if it is found that the Executive Committee does not have this authority. Motion
Carried.
Discussion and Possible Action Regarding Collections related to County Operations-Kay
Cederberg: Cederberg reported that she has mixed feelings about utilizing a collection agency
for past due debts in the Clerk of Court’s Office. Kay provided handouts showing the number of
debts and amounts of debts owed to Bayfield County. The consensus of the committee is to
leave the collection process the same as it currently is.
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Blahnik left the meeting at this time.
Indirect Cost Calculation, Discussion and Possible Action: Abeles-Allison and Jack Olson
explained how the payoff of unfunded pension liability debt in 2003 will affect indirect cost
allocations received by the Child Support office between 2005 and 2007. Jack’s concern is that
although the Child Support office would receive an excess amount of revenue in 2005, in 2007
the Child Support Agency will not receive indirect cost allocations as revenue and will be forced,
for the first time, to use levy dollars to support the agency, when in reality, the revenue will have
been received in 2005. The same situation will occur with the Human Services Budget. In 2005,
excess indirect cost revenue for Child Support will total approximately $18,400 and
approximately $26,000 for Human Services.
Motion by Paulson, second by Jardine to spread the cost allocation revenue resulting from the
payoff of unfunded pension liability over 3 years as proposed and have the Administrator show
clearly in the 2007 budget that the Child Support office and Human Services departments
received excess cost allocation of approximately $18,400 and $26,000 respectively in 2005 and
those dollars should be used for the 2007 budget.
Discussion & Possible Action Regarding Invasive Species Grant Application: Abeles-
Allison reported that the Town of Delta will be sponsoring a grant to address the issue of an
invasive species in lakes in Bayfield County. The County, at the direction of the Recreation
Committee, has sent a letter of support for the grant application.
Discussion & Possible Action Regarding the Iron River Sanitary District building land
issue: Abeles-Allison reported that the Iron River Sanitary District needs the alleyway behind
the Iron River Highway Garage for their sanitary project. This issue will be brought to the full
County Board for action.
Discussion & Possible Action Regarding utilization of Office Space in the Annex Building:
Abeles-Allison reported that three inquiries have been received from non-county entities for use
of the Annex office space. In addition, several existing or new employees are interested in
occupying the Annex office space.
Discussion & Possible Action Regarding County Strategic Planning Process: Tim Kane
provided a handout outlining the process for a County Strategic Planning process. The timeline
and process was reviewed and discussed briefly.
Financial Update: Abeles-Allison reviewed the handouts of the December Treasurer’s report as
well as the Year-to-Date Budget figures as of the end of December, 2004.
Motion by Jardine, second by Paulson to approve the financial reports as presented. Motion
Carried.
Reports and Any other topics of discussion as presented by the committee members or
County Administrator:
Abeles-Allison reported that the Contaminated Site Clean-up in Cable is going well.
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An update was provided on various staffing modifications.
Abeles-Allison reported that Jan Victorson is working on grant funding for Wireless 911. There
is a statewide grant program available, however, the deadline is April 1, 2005 and covers a 3 year
period.
Housing Commission Letter. Abeles-Allison would like input on this topic for the next
meeting.
Motion by Jardine, second by Paulson to adjourn. Motion Carried.
Meeting adjourned at 6:15pm