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HomeMy WebLinkAboutExecutive Committee - Minutes - 3/15/2005L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2005\Executive Committee Minutes 031505.doc Page 1 of 2 Minutes of the Bayfield County Executive Committee Meeting March 15, 2005 4:00pm Bayfield County Board Room Members present: Brett Rondeau, John Blahnik, Harold Maki, Verne Gilles, Neil Paulson, Kenneth Jardine Others Present: Mark Abeles-Allison, Dee Kittleson, Tim Kane, Kris Kavajecz The meeting was called to order by Chairman Rondeau at 4:00pm. Minutes of the February 10, 2005 meeting: Motion by Blahnik, second by Jardine to approve minutes of the February 10, 2005 meeting. Motion Carried. Discussion & Possible Action Regarding County Strategic Planning Process: Tim Kane provided a handout outlining the reasoning behind preparing a county strategic plan and the initial steps to begin the process. Some of the initial steps include departments identifying state and federal mandates, identifying stakeholders for their departments, Identifying strengths and weaknesses with each department, and identifying opportunities and threats by department. Each department will also be asked to develop a mission and vision statement for their department. The County Board and departments will identify goals & objectives and a timeline for meeting those goals and objectives. Bruce Lindgren joined the meeting at this time. Several committee members brought up specific items they would like identified in the strategic plan. Quarterly Presentation and Report, Bayfield County Economic Development: Bruce Lindgren provided a handout outlining the Quarterly BCEDC report to the committee. He discussed current and ongoing initiatives with the BCEDC as well as challenges/solutions that have been identified. Lindgren explained that he is investigating ways that BCEDC could interact with the Ashland Area Development Corp, particularly due to the current vacancy of the Ashland Director position. Financial Update: Handouts were provided of each report listed. 2004 Period 13 Budget Summary: Abeles-Allison reviewed highlights of the year-end report. It was noted that these are not final figures because 2004 revenues and bills are still being received through the end of March. February 2005 Treasurer’s report: February figures were reviewed. February 2005 Budget Summary: Figures were reviewed. Superior Days Reports Review: Abeles-Allison briefly reviewed the agency specific items that Bayfield County made presentations on at Superior Days. Handouts were provided with the L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2005\Executive Committee Minutes 031505.doc Page 2 of 2 agenda packet. Discussion and Possible Action on Jail Budget Amendment Resolution modification for 2004: A handout was provided of a revised budget amendment resolution that was previously approved by the Executive Committee. The amendment was revised to reflect more current/accurate figures for the jail project expenditures. Motion by Paulson, second by Blahnik to approve resolution 2005-006 and forward it to the Full County board for approval. Motion carried. Discussion and possible action on per diems: Abeles-Allison explained that some citizen committee members in the county receive per diems, and others do not. Abeles-Allison will review the current policy for paying per diems to citizen committee members. Reports and Any other topics of discussion as presented by the committee members or County Administrator: Staffing Update: A review of current and recent position vacancies. Accounting Software Upgrade: Estimated end of June switch-over to the New World Systems software for Accounts Payable. Training on the various sections of the software will take place over the next several months. Future Meeting Presentation Schedules: Abeles-Allison reported that he plans to set up a regular presentation schedule for those departments that report to the Executive Committee as oversight committee. Paulson stated that funding may be available to offset the cost of maintaining state computers used in the courthouse. Abeles-Allison will investigate this opportunity. Maki shared comments that were received from citizens following the last County Board meeting regarding board members treating citizens rudely. Motion by Jardine, second by Paulson to adjourn. Motion Carried. Meeting adjourned at 6:00 pm.