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HomeMy WebLinkAboutExecutive Committee - Minutes - 4/26/2005L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2005\Executive Committee Minutes 042605.doc Page 1 of 2 Minutes of the Bayfield County Executive Committee Meeting April 26, 2005 4:00pm Bayfield County Board Room Members present: Brett Rondeau, Harold Maki, Neil Paulson, Kenneth Jardine Members Excused: Verne Gilles, John Blahnik Others Present: Mark Abeles-Allison, Scott Fibert, Dee Kittleson, Tim Kane, Kris Kavajecz, Jane Swenson, members of the public The meeting was called to order by Chairman Rondeau at 4:00pm. Motion Regarding Minutes of the March 15, 2005 Executive Committee Meeting; Motion by Jardine, second by Paulson to approve the minutes of the March 15, 2005 meeting. Motion Carried. Invasive Species Presentation-Jane Swenson AIS-Aquatic Invasive Species. EWM-Eurasian Water Milfoil Jane Swenson provided a presentation explaining the EWM infestation that has begun in four lakes in Bayfield County. A background on EWM and the goals of the fledgling program was provided. A full presentation will be made to the full county board in May. Information Services Department Update-Dag Bystrom: A handout was provided that reviewed current activities and ongoing responsibilities of the department. Discussion & Possible Action Regarding Courtroom Renovation Project: Mark Abeles-Allison reviewed a handout that outlined the current project scope. A tour of other county courtrooms is scheduled for the beginning of June. Discussion & Possible Action Regarding 2006 Budget Timeline & Process: Mark Abeles-Allison reviewed the proposed budget timeline for 2006. The timeline will be presented to the Department Heads on April 27th. A suggestion was made to have Department Heads present information in June regarding significant changes in their departments that will impact their budget. Discussion & Possible Action Regarding County Strategic Planning Process: Tim Kane provided handouts and facilitated discussion regarding the strategic planning process. The next step will be for Departments to develop mission statements. The County Board will be reviewing the county’s overall mission statement in the near future as well. Dave Lee presented the Land Records Department Mission Statement and 5-year Plan. Dave requested that the committee review the plan and provide their endorsement at a future meeting. Scott Fibert provided a handout with a draft of the County Clerk’s office Mission Statement and supporting information for the strategic planning process. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2005\Executive Committee Minutes 042605.doc Page 2 of 2 Discussion & Possible Action Regarding a Resolution asking Governor or State Legislators to not take money out of the Transportation fund and use for other purposes: Mark Abeles-Allison explained that the Highway Committee reviewed this information at their last meeting. The Highway Committee recommended input from the Executive Committee regarding this subject. Review of Open Meetings Law with regard to Citizen Participation: Abeles-Allison explained that this topic comes up occasionally, particularly at County Board meetings. He recommends that the county formalize their policy regarding allowing members of the public to place an item on an agenda for the County Board meeting. After brief discussion, the committee recommended that citizens be referred to the appropriate oversight committee first and then to the full County Board if they are not satisfied with the decision of the oversight committee. Review of Bayfield County Policy for compensation of committee members: Abeles-Allison reviewed the current county policy for compensating citizen committee members. The County Board will be asked to appoint all citizen committee members, making them eligible for compensation. Financial Update: Financial reports including the 2004 Year-End Budget Summary (Prior to Audit), March 2005 Treasurer’s report, and 1st Quarter 2005 Budget Summary were reviewed. Highlights were identified and discussed. Reports and Any other topics of discussion as presented by the committee members or County Administrator: Staffing Update: Abeles-Allison reported that the Land Use Specialist position is being re- advertised. Sheriff’s Deputy, Economic Support Specialist, CCO, Summer Health Technician, Public Health Nurse, positions will be interviewed in the next few weeks. Eric Maki in the LCC office has resigned. Accounting Software Update: Scott Fibert reported that the chart of accounts has been established and training is ongoing. Update on Comprehensive Planning Grants: Abeles-Allison reviewed an email from Jason Laumann of the Northwest Regional Planning Commission for potential funding for a comprehensive planning grant. The county should consider submitting an application in the next couple of years. Motion by Paulson, second by Maki to adjourn. Motion Carried. Meeting adjourned at 6:25pm.