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HomeMy WebLinkAboutExecutive Committee - Minutes - 7/10/2008Minutes of the Bayfield County Executive Committee Meeting 4:00 PM, July 10, 2008 Emergency Operations Center, Washburn, WI Members Present: Kenneth Jardine, Brett Rondeau, Bill Kacvinsky, David Good, Marco Bichanich Members Excused: Dee Kittleson Others Present: Mark Abeles-Allison-County Administrator; Kris Kavajecz-Confidential Secretary, Scott Fibert-County Clerk, Rick Olivo-Daily Press Meeting called to order at 4:00 pm by Rondeau. Minutes of May 27, 2008: Motion Jardine, Bichanich to approve. Motion Carried. County Clerk Budget: Scott Fibert reviewed YTD budget status of the County Clerk’s office. He also reviewed accomplishments of his office over the past year and goals for the coming year. Fibert exited the meeting at 4:20pm. Rural Health Dental Clinic: Abeles-Allison provided background on the request for $15,000. Newspaper article and email from the Rural Health Clinic Director were reviewed. Rebecca Thompson, The Lakes Community Rural Health Clinic Director joined the meeting by phone to explain the status of funding and timeline for grant application. Senator Jauch is involved and is assisting with securing state and federal funding . The City of Ashland has agreed to purchase the building at $105,000. Bayfield and Ashland Counties are being asked to contribute $15,000 each. Memorial Medical Center and the Ashland Foundation have also made contributions. The initial emphasis will be on Medicaid patients. A dentist has potentially been located. Motion Kacvinsky, Good to recommend approval of a one-time contribution of $15,000, to be taken from Contingency, toward the start-up of the Rural Health Dental Clinic. This recommendation shall be forwarded to the full county board for approval. Motion Carried. Treasurer/Property Database Server Purchase: Abeles-Allison reported that the tax deed/treasurer database server is being overtaxed, is over 6 years old, and is no longer adequate to operate the system. A new server has been purchased. Two options were discussed: Transfer funds from the Contingency to pay for the server, or delay other purchases that were planned in 2008 to offset the cost of the server. Motion Kacvinsky, Bichanich to transfer $10,000 from contingency to pay for the server. Roll Call Vote: All-Yes, Motion Carried. Citizenactionwi.org: Committee reviewed correspondence and telephone conversations with Steve Carlson regarding a petition drive to have an advisory referendum placed on the November ballot. Motion Kacvinsky, Bichanice to postpone discussion on this item until further information is available. Motion Carried. RFP For Courthouse Exterior Renovation: Brief discussion of the RFP process. No action taken in 2008. The topic to be revisited in August. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2008\Executive Committee Minutes 071008.doc Page 2 of 2 Discussion Regarding Meeting Coordination: After brief discussion the consensus of the committee was that the preference is to maintain separate meeting dates for committees and not to schedule meetings back-to-back. Reports: HVAC: Punchlist items being finalized Solar Water Heater: Installation to begin next week. Annex Roof Project: 75% complete. Few minor issues resolved. Courtroom Project: Punchlist items being finalized. Internet Document Availability: Register of Deeds and Land Records Departments are working on making public records available on-line for a fee. NW Family Care Headquarters: Cable is one of the four finalist locations for the headquarters. We expect a selection to be made in the next month. Wind Energy: Mike Amman with the Forestry Dept has been working with Focus on Energy regarding potential wind power sites in the County Forest. Mike will provide an update on this at a future meeting. Pictometry: Burnett, Douglas, Washburn and Bayfield Counties are working on this project collaboratively. There is no cost for the project, Bayfield County is the grant administrator. ADRC: A small group will meet on July 24th at 2:30 to discuss needs for the ADRC that will be in place next Spring. It requires a separate reception area from DHS and accessibility for seniors and those with disabilities. Financial Update: Review of Year-to-date budget figures through the end of June. Interest and Forestry revenues are down. Expenditures for the county as a whole are at about 41%. Human Services and Highway both show revenues below 2007 and expenditures above 2007. Health Utilization: A review of the Group Health Trust report shows utilization down from 2007. Brief discussion was held regarding putting Health Insurance out to bid. NACo Rx: June was the highest utilization yet for this program. Birkie Board: Rondeau will find out in August if he will be appointed to this board. Motion Kacvinsky, Good to enter in and out of Executive Session pursuant to Wisconsin Statutes §19.85(1)(c) (e) for the purpose of approving Executive Session Minutes of May 27, 2008 and conducting County Administrator Performance Evaluation. Roll Call Vote: All-Yes Motion Carried. Motion Jardine, Good to return to open session. Roll Call Vote: All-yes, Motion Carried. Motion Jardine, Good to adjourn. Motion Carried. Meeting adjourned at 6:05 pm.