HomeMy WebLinkAboutExecutive Committee - Minutes - 3/12/2009Minutes of the
Bayfield County Executive Committee Meeting
4:00 PM, March 12, 2009 Emergency Operations Center, Washburn, WI
Members Present: David Good, Marco Bichanich, Kenneth Jardine, Dee Kittleson, Brett
Rondeau, William Kacvinsky
Others Present: Mark Abeles-Allison-County Administrator, Scott Galetka-Land Records
Administrator.
Meeting called to order at 4:00 pm by Chairman Rondeau.
Motion Good, Bichanich to approve minutes of the February 12, 2009 Executive Committee
Meeting. Motion Carried.
Committee agreed to modify agenda and move to item 6b, discussion regarding County
Surveyor.
County Surveyor: Galetka presented information on the County Surveyor position. Abeles-
Allison reviewed a draft agreement for 2009 and 2010. Specific items discussed included:
• County Surveyor as contractor
• Contract for pay at $50 per hour, maximum of $800 per day.
• Discussion on additional work for Highway and Zoning, will research whether this
should be included as supplemental part of agreement.
• Remove restrictions on work in Bayfield County
• Clarify / research insurance
• Include renegotiation clause six months prior to renegotiation.
• Galetka and Abeles-Allison will research, discuss with Bob Mick and review with
committee at next meeting.
2009 Budget
Abeles-Allison reviewed staffing issues.
• Currently filling a position in Human Services for the vacancy created by A. Lehouilier.
Have filled position in Register of Deeds at half time. Current grievance regarding
change from full to half time position.
• Staffing savings estimated to be $20,000 in Register Of Deeds and $11,000 in extension.
Additional savings possible by reducing transfer to CIP by $35,000 from General Fund.
Capital projects planned for 2009 were reviewed. A number of amendments were reviewed:
• Remove generator, $55,000
• Remove engineering for Dam, $10,000
• Remove $5000 for wind study
• Remove $30,000 for Elevator project ( dependent on bids)
Stimulus project review: Submittals have been made for the courthouse project and the
numerous highway projects. Announcement that Section 154 program has been funded in the
amount of $5.6 million. In addition, other county projects funded included Cornucopia Harbor,
After School program in Bayfield.
L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2009\Executive Committee Minutes 031209.doc
Page 2 of 2
2009 Budget projections. Treasurer notes that receipts are down 1.7% or $600,000. Treasurer
estimates $180,000 drop in receipts due to interest drop.
• Review encumbrances for 2009.
• Gemini rental agreement for additional space in basement
Multi County Trail Group: Rondeau interested in serving on committee and attending
upcoming committee meeting, with reimbursement for board. Appointment to be made at
upcoming county board meeting.
Reports:
Budget summary:
• 2008 end of year in the general fund is showing a $32,000 deficit. Estimated deficit for
capital project was estimated at $950,000.
• Human Services showed a deficit of $89,000 with additional payments for 2008 still
coming in.
• Grant applications for wind studies were still under consideration. Grants out included
DNR, Focus on Energy and Apostle Islands Foundation.
• ADRC accessibility project will be going out to bid today, March 12, with bids back
March 26. Applications for grants were made to Bremer Foundation, Plum Creek and
Associated Bank.
• Health insurance: Usage in 2007 was $1.1 million and $1.6 in 2008. Estimated
contributions were $1.7 million.
Corporation Counsel: Committee discussed format of RFP including:
• Three year term
• Basis for recusal
Town of Bayview Road Name:
Discussion on Town of Bayview Lawsuit, County position to support that of the Town regarding
Town Road Status. Abeles-Allison to file response in support of Town Road.
Motion Rondeau, Jardine to enter in and out of Executive Session pursuant to Wis Statutes
§19.85(1)(c)(e)(g) to approve executive session minutes of the February 12, 2009 meeting,
consider legal counsel with regard to litigation the county is or anticipates being involved in,
discuss personnel issues including: grievances, performance and employment data and
bargaining strategy. Roll Call: All-Yes, Motion Carried.
Motion Jardine, Bichanich to return to open session. Roll Call Vote: All-Yes, Motion Carried.
Motion Jardine, Kacvinsky to adjourn. Motion Carried. Meeting Adjourned at 5:30pm