HomeMy WebLinkAboutExecutive Committee - Minutes - 5/14/2009Minutes of the
Bayfield County Executive Committee Meeting
4:00 PM, May 14, 2009 Emergency Operations Center, Washburn, WI
Members Present: David Good, Kenneth Jardine, Dee Kittleson, Brett Rondeau, William
Kacvinsky
Others Present: Mark Abeles-Allison-County Administrator, Linda Hardy, Craig Haukaas-
District Attorney, Scott Galetka-Land Records Administrator, Kris Kavajecz-Confidential
Secretary
Meeting called to order at 4:05 pm by Chairman Rondeau.
Motion Jardine, Good to approve minutes of the April 2, 2009 Executive Committee Meeting.
Motion Carried.
Reclassifications/Job Title Changes:
Abeles-Allison explained the difference between a reclassification (position exists within the
union contract) and a new job title (no existing position). The committee discussed one request
for reclassification and two requests to create new positions.
Clerk of Court Office: Bonni Gary is currently 50% Judicial Assistant and 50% Clerk II. Request
is to move the Clerk II to a Clerk III. Gary was reclassified as of January 1, 2009 and has not
completed the 3 wage levels at the Clerk II position. The Clerk of Court and Judge have also
expressed that there is greater need for more of Gary’s time to be allocated to the Judicial
Assistant duties.
Motion Kacvinsky, Kittleson to take no action on the reclassification request, and to refer the
question on work distribution to the Personnel Committee for further study. Motion Carried.
Victim/Witness Coordinator II-District Attorney’s Office: Abeles-Allison provided information
on wage comparison of surrounding counties. Complexity of work was discussed.
Motion Good, Kacvinsky to refer the Victim/Witness Coordinator II request to the Personnel
Committee for further study and possibly include the request in union contract negotiations
rather than through a side letter. Motion Carried.
GIS Technician II-Land Records Department:
Motion Kacvinsky, Kittleson to refer the GIS Technician II request to the Personnel Committee
for further study and possibly include the request in union contract negotiations rather than
through a side letter. Motion Carried
Rasmussen: Abeles-Allison explained an agreement was made with Rasmussen in 2004 to
construct a building on the railroad grade, allowing 80 ft of usage of a 100ft right-of-way.
Lengthy discussion was held regarding the current request to construct an additional building.
The committee determined that they need a more accurate map of the proposed building site and
desire to have 30ft width trail if the trail is to be rerouted as a bend around the proposed building.
This would require a perpetual easement onto Rasmussen property.
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Motion Jardine, Good to support an agreement for Rasmussen to construct on the grade as
requested contingent upon an accurate map being drawn up, a 30ft corridor be maintained for
that portion of the trail requiring a curve. The approval is also contingent upon Tourism
Committee, Corporation Council, and full County Board approval. Motion Carried.
Capital Improvement Expenditure Requests:
Web Mapping: The Map Viewer software on the county web site is no longer functional.
Proposals were received from 3 companies to provide replacement software. Scott Galetka, Land
Records Administrator provided a demonstration of the ESRI software, which he proposes we
purchase. Abeles-Allison recommended utilizing $9,500 of capital improvement funds toward
this purchase in addition to a $5,000 grant through the Land Records Department.
Motion Good, Jardine to authorize the purchase of the ESRI software and to utilize $9,500 of
Capital Improvement funds toward the purchase. Motion Carried.
Dictaphone: The Dictaphone recording system in the Sheriff’s Department will no longer be
supported and one Wireless 911 line is not currently being recorded. 2 proposals were received
for replacement.
Motion Good, Kacvinsky to authorize the Sheriff’s Department to purchase the recording system
per the Loeffler proposal and that $7,750 be utilized from the Sheriff’s Department Capital
Improvement budget as well as $7,750 from the general capital improvement budget. An
extended service agreement should be negotiated, with payment for the extended service to begin
in 2010. Motion Carried.
Corporation Counsel RFP: A draft RFP was reviewed. Suggestion was made to add a
statement that if the Corporation Counsel recuses themselves they must provide written
documentation of the reason for the recusal. The committee authorized the County
Administrator to distribute the RFP.
Banking RFP: Current banking contract will expire at the end of 2009. It allows for up to 4 2-
year extensions. The committee authorized the County Administrator, County Clerk and County
Treasurer to negotiate terms of a 2-year extension to the existing contract.
Wind Grants: Focus on Energy has awarded the county a $10,000 grant for the wind research
project. The Apostle Islands Foundation awarded a $1000 grant for this project.
Motion Jardine, Good to accept both grants. Motion Carried.
Reports:
Financials: Abeles-Allison reviewed financial status through the end of April. The committee
discussed creating a priority list to identify a contingency plan to address revenue shortfalls. A
suggestion was made to encumber undesignated funds for anticipated projects.
ADRC Update: The Aging & Disability Resource Center is schedule to open on June 1. A
temporary reception area will be set up in the small office next to the Tourism office until the
final renovations are completed in the Human Services Department. A side letter is currently
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being drafted that will address the transition of employees from the Aging & Disability Services
Section of Human Services to positions in the ADRC.
Health Insurance Utilization: Josh Bindle with Group Health Trust is estimating that Bayfield
County’s premiums will increase 10% or less.
Surveyor: 2 year contract with Bob Mick has been signed.
Ag Station Update: Currently working on a draft lease agreement.
Solar Project: A report was provided on the solar project. There is currently an estimated
$5,000 per year return.
Legislative Update:
Coastal Management Program: Legislature did not approve moving this to the DNR.
DHS Funding: The committee reviewed a letter to be sent to Senator Jauch and Representative
Sherman regarding cuts to the Human Services Program funding and cost shifts to counties.
Land & Water Conservation Department Staff Funding: The state is considering
significantly reducing the funding for LWCD staffing. We will be watching this situation and
reporting on any changes.
Rural Transit Authority: Discussion on activities within the state to designate a portion of sales
tax for rural transit authorities. The committee will continue to monitor actions related to this.
Motion Kacvisnky, Jardine to go into executive session pursuant to Wis Statutes
§19.85(1)(c)(e)(g) to approve executive session minutes of the March 12, 2009 meeting,
discussion & possible action regarding litigation the county is or anticipates being involved in,
discuss personnel issues including: grievances, performance and employment data and
bargaining strategy. Roll Call Vote: All-Yes, Motion Carried. Committee entered executive
session at 6:20pm.
Motion Jardine, Kittleson to return to open session. All-yes, Motion Carried. Returned to open
session at 6:40pm
Motion Kacvinsky, Kittleson to adjourn. Motion Carried. Meeting Adjourned at 6:40pm