HomeMy WebLinkAboutExecutive Committee - Minutes - 9/30/2009Minutes of the
Bayfield County Executive Committee Meeting
2:00 PM, September 30, 2009 Emergency Operations Center (EOC), Annex Building,
Washburn, WI
Members Present: David Good, Kenneth Jardine, Brett Rondeau, William Kacvinsky, Dee
Kittleson, Marco Bichanich
Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz, Chief Deputy
Paul Susienka, Theresa Kummerow-UW Extension/Fair, James Crandall, Tom Gordon, Tom
Toepfer-Highway Commissioner, Scott Fibert-County Clerk, Susan Butterfield-Highway
Secretary, Brenda Spurlock-Criminal Justice Coordinator, Craig Haukaas-District Attorney,
Mary Motiff-Tourism Director
Meeting called to order at 2:00 pm by Chairman Rondeau.
Motion Bichanich, Kittleson to approve minutes of the September 24, 2009 meeting. Motion
Carried.
Accounts Payable Policy Revision: County Clerk Scott Fibert reviewed a proposed revised
policy for accounts payable. Payments will be made bi-weekly rather than weekly beginning the
middle of October, 2009. Discussion was held regarding whether “due dates” are monitored by
the Clerk’s office. Departments are responsible for submitting only requests that are due to be
paid.
Motion Kittleson, Bichanich to approve the revised accounts payable policy with a bi-weekly
payment schedule to coincide with bi-weekly payroll. Motion Carried.
County Budget Proposal for 2010:
Presentations by Departments.
Highway Department (Tom Toepfer): A handout was provided of the proposed highway budget
broken down by the state mandated cost accounting items. Budget figures are based on historical
figures. Overall budget reflects a $70,000 increase over 2009 and reflects a reduction of 1 staff
person.
Sheriff’s Department (Paul Susienka): Susienka reiterated concern in the Sheriff’s Department
that the budget proposal includes a reduction of 1 road officer. Request to maintain current
staffing level and not eliminate one position. Criminal Justice Coordinator Brenda Spurlock and
District Attorney Craig Haukaas were both present to support the Sheriff’s Department request
and provided the reasons for their opposition to a reduction in staff. Comments included benefits
of prevention and concern with cutting direct services to citizens.
Fair (Theresa Kummerow): Handout provided with proposed 2010 budget. Theresa explained
that the carnival contract has not been reflected in the budget in the past, it has been paid out of
cash from gate receipts. The 2010 budget will reflect the contract. Overall request for Fair is to
increase their budget by $15,000. Theresa also expressed her concern with cutting part-time staff
in the UW Extension office.
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Tourism & Recreation Department-Mary Motiff: Review of the proposed 2010 budget. Park
utilities line and Jolly Trail maintenance are the only two line items that may be underbudgeted.
Motiff reviewed other budget concessions that are acceptable to the department.
Abeles-Allison provided a handout identifying the breakdown of allocations to the various
libraries and library service.
Kacvinsky arrived at 3:20pm.
Handout of Forestry Revenues for sale of wood as well as capital request for 2010 was provided.
Abeles-Allison reviewed a summary of known budget modifications that need to be made
including bridge aid and wage correction in the District Attorney office. A tentative agreement
has been reached with WPPA for a .5% wage increase in 2010. If applied to all county
employees, .5% would equal approximately $25,000. Budget would need to be increased by
$70,000 if the Deputy Sheriff position is added back.
Committee discussed various options for offsetting the deficit. Suggestions to consider included:
• Look at Zoning Dept staffing
• Library funding level. Mandated at 70%, budgeted at 94%, down from 100%
• Increase revenues in anticipation of new sources.
• Combine Health and Human Services
• Apply DHS excess revenue from 2008 to 2009 deficit.
Crandall, Good and Gordon exited at 4:00pm.
Abeles-Allison provided other ideas to consider:
• Reduce Capital Improvement Requests by $87,500
• Use additional $106,000 levy limit ability.
• Use $70,000 Highway Fund Balance rather than levy
• Reduce Information Services equipment purchases $15,000.
Lengthy discussion was held on various options.
Another budget session was set for October 8th at 3:00pm.
Motion Jardine, Bichanich to adjourn. Motion Carried. Meeting Adjourned at 4:25 pm