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HomeMy WebLinkAboutExecutive Committee - Minutes - 6/10/2010Minutes of the Bayfield County Executive Committee Meeting 4:00 PM, June 10, 2010, Emergency Operations Center (EOC), Annex Building, Washburn, WI Members Present: Beth Meyers, Brett Rondeau, Marco Bichanich Kenneth Jardine , Dee Kittleson Members Excused: William Kacvinsky Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Confidential Secretary, Scott Galetka-Land Records Administrator, Patricia Olson-Register of Deeds Meeting called to order at 4:00 pm by Rondeau. Motion Jardine, Bichanich to approve minutes of the May 13, 2010 Executive Committee meeting. Motion Carried. Land Records Council and Act 314: Scott Galetka and Patricia Olson addressed the committee regarding the impact that Act 314 will have on their departments. For the Land Records Department, the method of allocation for funding will change from a competitive grant process to a set allocation. The net $ for Bayfield County is estimated to remain the same. The Act requires the County to form a Land Records Council, which consists of a minimum of 8 members: Register of Deeds, County Treasurer, 1 County Board Representative, Realtor, Public Safety Official, Surveyor, Land Records Administrator, Property Lister. The Council may also include anyone else that the County Board approves. For the Register of Deeds Office, the fee for recording of documents will increase to $25 per document ($15 for Register of Deeds, $6 for County Land Records, $2 State, $5 Redaction Fee). The Committee discussed the terms of the non-elected members of the council. The legislation goes into effect on June 25, 2010. Motion Jardine, Bichanich to support the creation of a Land Records Council and to forward the County Board for approval, to include appointments to the council. Motion Carried. RFP for Fire Suppression System and backup air conditioning for server room: Abeles- Allison provided a summary of proposals received for a gaseous fire suppression system for the County Server Room. Motion Bichanich, Meyers to accept proposal from Northland Fire and Safety in the amount of $17,840. Motion Carried. The contractor estimates an installation within 2-3 weeks. Business Incubator Support Resolution: Abeles-Allison explained the potential for a business incubator at the Ag Station Property, working in conjunction with Northwest Regional Planning. Motion Bichanich, Jardine to approve the resolution supporting a potential business incubator at the Ag Station Property and forward the resolution to AERC and the County Board for consideration. Motion Carried. Park and Ride: Abeles-Allison explained that the current are used by commuters by Fish Creek is not a designated Park & Ride facility. The state will not maintain this parking area because it L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2010\Executive Committee Minutes 061010.doc Page 2 of 2 is too small and is too close to the creek. A proposed site at the NGLVC was declined due to security reasons. The state has expressed willingness to work with the county for create a permanent Park & Ride facility on State Farm Road on part of the Ag Station Property. The state would install lighting, pave and sign the facility. The county would be responsible to maintain the facility once created. The consensus of the committee was to pursue this project. Budget Amendments: Motion Meyers, Jardine to approve the budget amendment resolution for the Clean Transportation Grant and forward to the County Board for consideration. Motion Carried. Motion Jardine, Kittleson to approve the budget amendment resolution for the Energy Efficiency and Conservation Block Grant (EECBG) and forward to the County Board for consideration. Motion Carried. Brief review of the projects that proposals are being accepted for. 2011 Budget: Abeles-Allison encouraged board members to discuss the 2011 budget at upcoming committee meetings. 2010 Year-to-date budget figures were reviewed. County Treasurer’s Report: County Treasurers report was reviewed. Northern Lights: Abeles-Allison reported that Northern Lights may be approaching the county for modifications to their payment schedule in the near future. Economic Development Study by WCA: Motion Kittleson, Meyers to support the WCA Economic Development Study resolution and forward to the County Board for consideration. Motion Carried. A short 2-minute break was observed at this time. Motion Meyers, Kittleson to enter executive session pursuant to Wisconsin Statute 19.85(1) (c,e,g) for the purpose of: Approval of the May 13, 2010 Executive Session minutes, Discuss and/or take action regarding employee compensation, performance, evaluations and benefits; Consider oral or written advice from legal counsel with regard to the railroad right-of-way lawsuit; Discussion/Possible Action regarding potential lawsuit related to the Courthouse Accessibility project; Discussion and Possible Action on the purchase of property; Discussion and Possible Action on Cell Tower Contract negotiations. Roll Call Vote: All-Yes, Entered executive session at 5:09pm. Motion Jardine, Bichanich to return to open session. Motion Carried. Returned to open session at 5:33pm. Meeting adjourned at 5:33pm.