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HomeMy WebLinkAboutExecutive Committee - Minutes - 8/10/2010Minutes of the Bayfield County Executive Committee Meeting 4:00 PM, August 10, 2010, Emergency Operations Center (EOC), Annex Building, Washburn, WI Members Present: Beth Meyers, Brett Rondeau, Marco Bichanich Kenneth Jardine , Dee Kittleson Members Excused: William Kacvinsky Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Confidential Secretary, Scott Galetka-Land Records Administrator, Patricia Olson-Register of Deeds, Kay Cederberg-Clerk of Court, John Anderson-Judge, Karl Kastrosky-Planning & Zoning Administrator, Meeting called to order at 4:00 pm by Rondeau. Motion Jardine, Bichanich to approve minutes of the June 10, 2010 Executive Committee meeting. Motion Carried. Jardine requested items 9 & 10 be moved up on the agenda. The group decided to leave the agenda as posted. Kastrosky exited the meeting at this time, to return later in the meeting when the agenda items are discussed. 2011 Budget: Register of Deeds, Patricia Olson explained she is still working on her budget. Additional revenue is anticipated due to a change in statutory fees. Additional costs will be observed due to the addition of an employee enrolling in health insurance. Olson exited the meeting at this time. Land Records Administrator, Scott Galetka reviewed his draft budget. Revenues are expected to increase due to a change in statutory fees. Costs for the InRem process are increasing due to the number of tax delinquent properties. These costs are recouped, but through the Treasurer’s office when the property is either paid up or taken through tax deed. Clerk of Court, Kay Cederberg and Judge John Anderson presented the Circuit Court budget. Revenues are expected to decrease significantly resulting in a projected $58,000 shortfall. Case statistics/trends were reviewed. Collection process for outstanding fees was reviewed and noted that Bayfield County has one of the best collection rates in the state. Health insurance costs will increase due to the marriage of an employee. Cederberg and Anderson exited the meeting at this time. County Administrator, Mark Abeles-Allison reviewed a draft budget for the County Administrator’s office. Primary concern is revenue for the department. Grant administration has been the primary source of revenue in the past. Options for revenue sources are being investigated. County Clerk: information was included in the packet. Land Information Council Appointments: L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2010\Executive Committee Minutes 081010.doc Page 2 of 3 Galetka explained that there are 8 statutory positions required on the Land Information Council. Additional appointments are allowed, but not required. Motion Meyers, Kittleson to recommend appointment of the Register of Deeds, County Treasurer, Real Property Lister, Land Information Officer, County Surveyor, Brett Rondeau, Peggy Kman, and Paul Susienka to the Land Information Council. Terms of Council Members shall run concurrently with terms of the county board and shall be appointed during re- assignment of committees following each County Board Election. Recommendation shall be forwarded to the full county board for approval. Motion Carried. Motion Jardine, Kittleson to recommend appointment of Laura Armagost, Ben Dufford, Karl Kastrosky, Tom Toepfer, Jason Bodine, Dag Bystrom, Mary Motiff, and 1 representative from the City of Washburn to serve on even numbered years, and 1 representative from the City of Bayfield to serve on odd numbered years. City representative shall be appointed by the Mayor of each city. Terms of Council Members shall run concurrently with terms of the county board and shall be appointed during re-assignment of committees following each County Board Election. Recommendation shall be forwarded to the full county board for approval. Motion Carried. The committee shall meet approximately 3 times per year and no per diems are to be paid. Galetka exited the meeting at this time. Cable Airport Funding: Abeles-Allison explained that the County approved a cost share contribution of $2,938.80 in 2004 toward Cable Airport Improvements. The project is now being completed and payment has been requested. Motion Bichanich, Meyers to approve payment of $2,938.80 to the Cable Union Airport. Funding shall be taken from the contingency fund. Motion Carried. Land Conservation Department Staffing: Kastrosky joined the meeting at 5:10pm. Abeles-Allison reviewed the current staffing level in the Land Conservation Department and recommended holding off on hiring a Conservationist temporarily. Discussion took place regarding the potential to have Travis Tulowitzky, Land Use Specialist in the Planning & Zoning Department assist with specific duties in the Land Conservation Department on a temporary basis. Consensus of the group is to keep Tulowitzky in the Planning & Zoning Department, but to assign Mitigation plans to him and allow him to assist with other Land Conservation department duties as requested. Abeles-Allison will meet with the AFSCME union to discuss details and a potential side letter to address this issue. Web Site Policy: Received a public complaint regarding a listing on the public events page of the web site, advertising a political fundraiser. Abeles-Allison reviewed advice from Corporation Council and a potential policy related to web advertisements. Motion Meyers, Kittleson to publish the policy as stated. “ Bayfield County encourages the public to submit events for inclusion on the County Calendar. Any event open to the public may be posted. Inclusion on the calendar does not constitute endorsement by Bayfield County. The County does review submittals prior to posting. Items that are inappropriate or illegal will not be published. The County reserves the right to edit entries as required.” Executive Committee to review a definition of inappropriate and illegal at the next meeting. Motion Carried. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2010\Executive Committee Minutes 081010.doc Page 3 of 3 Ag Station Rezone: Motion Bichanich, Meyers to approve the submittal of a rezone application for the 38+ acres to commercial as identified in the Land Use Plan. Motion Carried. Contingency Fund: Review summary of expenditures anticipated from the Contingency Fund. DNR Grant Coordinator Resolution: Motion Jardine, Bichanich to approve the resolution authorizing Ben Dufford and Mark Abeles- Allison to serve as designated contacts for DNR Lake Protection Grants through the Land & Water Conservation Department. Motion Carried. Reports: County Treasurer’s report was reviewed. Review of draft list of Capital Improvement requests for the 2011 budget. Review status of the Energy Efficiency projects currently underway. Park and Ride Lot meeting was well attended. Abeles-Allison to serve on the State Managed Forest Land Study Committee. Review of WCA letter requesting the county support the organ donation program. Motion Meyers, Kittleson to enter executive session pursuant to Wisconsin Statute 19.85(1) (c,g) for the purpose of: Approval of the June 10, 2010 Executive Session minutes, Discuss and/or take action regarding employee compensation, performance, evaluations and benefits, Consider oral or written advice from legal counsel with regard to the railroad right-of-way lawsuit, and Discussion/Possible Action regarding purchase of property. Roll Call Vote: All-Yes, Entered executive session at 6:20pm. Motion Jardine, Bichanich to return to open session. Motion Carried. Returned to open session at 6:35pm. Next meeting set for September 9th at 4:00pm. Budget meetings set for: Sept 15, 20, 30 at 4:00pm. Meeting adjourned at 6:40pm.