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HomeMy WebLinkAboutExecutive Committee - Minutes - 9/13/2010Minutes of the Bayfield County Executive Committee Meeting 4:00 PM, September 13, 2010, Emergency Operations Center (EOC), Annex Building, Washburn, WI Members Present: Beth Meyers, Brett Rondeau, Marco Bichanich, Kenneth Jardine , Dee Kittleson Members Excused: William Kacvinsky Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Confidential Secretary, Karl Kastrosky-Planning & Zoning Administrator, Mary Motiff-Tourism Director, Jason Bodine-Forestry Administrator, citizens (see sign-in sheet) Meeting called to order at 4:00 pm by Rondeau. Motion Jardine, Bichanich to approve minutes of the August 10, 2010 Executive Committee meeting. Motion Carried. 2011 Budget: Abeles-Allison presented the draft 2011 budget and reviewed the structure of the budget document. In depth review of the proposal will begin on September 15th. Northern Lights Bonding Request: Northern Lights is considering the purchase of additional property and has requested to use part of the risk reserve funds allocated for the existing bonds. Motion Kittleson, Meyers to forward the request for use of risk reserve funds to purchase property for Northern Lights to the full County Board for consideration. Motion Carried. Debt Collection: Abeles-Allison reported that three departments currently carry balances of outstanding debt of citizens (Human Services, Clerk of Court, Jail). Clerk of Court has a collection mechanism in place. The County is considering a collection procedure for all debts. Further information on this topic will be provided in the future. Consensus of the committee was to move the Bony Lake Shoreland Restoration discussion up on the agenda. Bony Lake Shoreland Restoration Project: The committee reviewed documents provided in the meeting packet including correspondence from the DNR on this project as well as a Factual Summary. An email correspondence from concerned citizen, Carol LeBreck, was distributed. Abeles-Allison reported that $30,369 was expended through the Land Conservation Department, through a DNR Grant, for the Howling Wolf project. A permanent covenant, which was signed under protest by the landowner, has been recorded in the register of deeds office. Zoning Administrator Kastrosky provided a summary of the Zoning Department’s involvement in the project. No permits were required at the time the project was done. Larry Peterson, owner of Howling Wolf Resort provided a summary of events and his concerns with the project. His specific request is to replace the 6ft x 6ft storage shed by the shoreline, return the beach to 50 feet rather than 38 feet, and provide handicap access to the lake. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2010\Executive Committee Minutes 091310.doc Page 2 of 3 DNR representatives reviewed their position with regard to the project. The project has been completed, with the covenant recorded. Any changes at this point would be considered a new project. Discussion concluded. The committee will consider correspondence from Corporation Counsel in closed session. Oversight of Parks from Tourism to Forestry: The Tourism Committee has recommended the oversight of parks be moved to the Forestry Department. The Forestry Department is willing to accept this oversight. Motion Jardine, Meyers to move oversight of the parks from Tourism to Forestry, to allow Sue Trepanier to assist with the bookkeeping related to the parks until Forestry is comfortable with taking on the administrative duties, and to recommend this change to the Full County Board. Discussion: Motiff clarified support staff responsibilities, including verifying amounts received from park hosts and making deposits and also assisting with any grant filing/reporting related to the parks. Estimated time allocated to parks administration is one day every two weeks. Motion Carried. Web Site Policy: Motion Bichanich, Meyers to table the web site policy discussion to a future date. Motion Carried. Energy Efficiency Project Update: A summary of energy efficiency projects was reviewed. Abele-Allison reported that there are two projects remaining to be bid out. He anticipates the Digital Control project may come in over the grant allocation amount and may require a budget amendment. RFPs to be received this week. Telemark Bonding Request: Abeles-Allison reported that the Telemark project has requested county support for application of Recovery Zone Facility Bonds in the amount of $10 million. A review of the proposed project was provided by Rick Ahern and Marc Putman, who are involved with the planning of the project. The bonding process was reviewed. A municipality (city, village, town, or county) must lend their Name to the bonds. There is no financial commitment and no impact on the municipality’s credit. The bonds will be used for capital improvements to the lodge facility. Motion Rondeau, Jardine to recommend that Bayfield County be the issuer of the Recovery Zone Facility Bonds for the Telemark Project in the amount of $10 million and that this recommendation be forwarded to the full county board for approval. Motion Carried. Reports: County Treasurer’s Report: Reviewed report. Tax settlements in August were reflected on the report. 2010 Year-to-Date Budget: Abeles-Allison reviewed revenues and expenditures. Revenues are exceeding budget and expenditures are at budgeted level. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2010\Executive Committee Minutes 091310.doc Page 3 of 3 Wind Study: 1-year sample data has been concluded at the Ashwabay sites. Results of the study to be reviewed by the committee at a future date. Investment Policy: Memo from Treasurer, Dan Anderson was reviewed. Investment strategy will be a topic of discussion once Anderson has researched various options. MFL Study Group: Abeles-Allison is a member of the state-wide MFL study group. He reported on his involvement with the group and will provide updates as the study continues.\ DNR Lakes Grant Resolution: Abeles-Allison reported that the board will be asked to approve a revised resolution authorizing only one (1) county representative for the grant. The DNR rejected the previous resolution as they only want one (1) contact person. Motion Jardine, Meyers to enter executive session pursuant to Wisconsin Statute 9.85(1) (c,g): Approval of the August 10, 2010 Executive Session minutes, Discuss and/or take action regarding employee compensation, performance, evaluations and benefits, and to Consider oral or written advice from legal counsel with regard to litigation and/or potential litigation. (Railroad, Bony Lake, Twin Bear). Roll Call Vote: All-Yes, Entered executive session at 6:10pm. Kastrosky, Kavajecz and Abeles-Allison were permitted to remain in the Executive Session. Motion Bichanich, Meyers to return to open session. Motion Carried. Returned to open session at 6:24pm. Next meeting set for September 15th at 4:00pm. Meeting adjourned at 6:25pm.