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HomeMy WebLinkAboutExecutive Committee - Minutes - 9/30/2010Minutes of the Bayfield County Executive Committee Meeting 4:00 PM, September 30, 2010, Emergency Operations Center (EOC), Annex Building, Washburn, WI Members Present: Beth Meyers, Brett Rondeau, Marco Bichanich, Kenneth Jardine , Dee Kittleson, William Kacvinsky Others Present: William Bussey, John Bennett, Jim Crandall, Harold Maki, Mark Abeles- Allison-County Administrator, Kristine Kavajecz-Confidential Secretary, Brenda Spurlock- Criminal Justice Coordinator, Jan Victorson-Emergency Management Director, Chris Johnson- Veteran’s Service Officer, Nancy Brown, Jason Bodine-Forest Administrator, Ben Dufford- Resource Specialist, Tom Waby-Bay Area Rural Transit, Jennifer Jako-Interim Health Director, Paul Susienka-Chief Deputy, citizens. Meeting called to order at 4:00 pm by Rondeau. Spurlock presented an overview of the Criminal Justice Programming currently being offered. Two grants are providing significant funding for programming. Victorson expressed concern with the proposal to split the current full-time secretary servicing Emergency Management and Veteran’s Service, in thirds, providing some support to the Sheriff’s Department. Reminder that a portion of the secretary’s fringe benefits are paid through an Emergency Management grant. Concern was also expressed that the mileage budget was cut in half, although Victorson stated she will make it work. Discussion was held regarding the $45,000 budgeted for e911 surcharge. These is a movement in the legislature to hopefully address this issue, however, it is currently mandated that the county pay this. Johnson commented on the staffing proposal already addressed by Victorson. He stated the desire to keep the secretary stationary, rather than physically moving offices for different duties. Options are being considered to address this concern/request. Bay Area Rural Transit provided two handouts regarding ridership and budget. Seven governmental units fund BART, which has had these agreements for 29 years. Waby explained several routes/services that are not paid by the County and how the funding/leveraging of dollars works. The proposal for BART funding for 2011 is the same as the previous year. Dufford introduced himself as the Interim Department Head and discussed the proposed staffing levels/structure of the department in the budget. Desire of the department is to remain separate from the Planning & Zoning Department, with a separate Department Head. Susienka reported that the level of sworn staff in the Sheriff’s Department has been stagnant sing 1998. Budget reductions in the sheriff’s department will be addressed at the administrative level. Discussion took place regarding the current side letter with the union, which allows the county to fill certain shifts without paying overtime. The group also discussed the proposal in the budget to retain $10,000 of the County-Tribal Law Enforcement funding. Bodine provided a summary of the two proposals received for Forestry Garage Improvements. One option is to add a 24 x 80 foot addition onto the existing building at a cost of $89,000. The L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2010\Executive Committee Minutes 093010.doc Page 2 of 2 second option is to construct a free-standing building on an existing cement slab at the site. Cost is estimated at $60,000. Jako provided a summary of the various programs provided by the Health Department. Committee took at 10-minute break at 5:55pm. Abeles-Allison distributed a draft budget publication document. A spreadsheet was provided to identify potential modifications to the proposed budget that would help address the shortfall resulting from the increased health insurance rate. The committee discussed whether to set the levy at the same dollar amount as 2010, or whether to keep the mill rate the same as 2010. Motion Kacvinsky, Jardine to set the levy at the same dollar amount as 2010, and allow Abeles- Allison to balance the budget. Discussion Motion Kacvinsky, Meyers to set the levy the same dollar amount as 2010 and forward to the full county board. Motion Carried. Maki exited the meeting at 7:05pm. Motion Kacvinsky, Meyers to restore $5000 of the funding for the JFK airport. Motion Carried. Motion Meyers, Kittleson to restore $10,000 of the funding to the Information Technology department. Motion Carried. Motion Kacvinsky, Bichanich to place the additional funds (approximately $11,631) into the Contingency Fund. Motion Carried. The committee reviewed the capital improvement budget and discussed details of the Forestry Building. Consensus of the group was to eliminate the proposed funding for the Forestry building in 2011. The committee discussed the structure of the Land & Water Conservation Department and the proposed oversight of the department. The proposal is to maintain 2.5 FTE in the department and in addition, have the Planning & Zoning Administrator provide oversight to the two departments. Abeles-Allison provided a summary of structures in other counties. The consensus of the group was to keep the two departments separate with separate Department Heads. Meeting adjourned at 7:47pm.