HomeMy WebLinkAboutExecutive Committee - Minutes - 11/10/2010Minutes of the
Bayfield County Executive Committee Meeting
4:00 PM, November 10, 2010, Emergency Operations Center (EOC),
Annex Building, Washburn, WI
Members Present: Beth Meyers, Brett Rondeau, Dee Kittleson, William Kacvinsky
Members Excused: Marco Bichanich, Kenneth Jardine
Others Present: Mark Abeles-Allison-County Administrator, Daniel Anderson-County
Treasurer, Eric Summers-Stark Agency, Kristine Kavajecz-Confidential Secretary,
Meeting called to order at 4:00 pm by Rondeau.
Motion Kittleson, Meyers to approve minutes of the October 14, 2010 Executive Committee
Meeting. Motion Carried.
Investment Policy: Abeles-Allison reported that the county currently has a banking agreement
with Bremer Bank. Consideration is being given to investing up to 2 million dollars in a
managed portfolio. County Administrator and County Treasurer have met with the County’s
Auditor and Corporation Counsel and have determined that the county may legally do this.
Abeles-Allison explained the 3 types of investments the county could consider. The
recommendation is to consider General obligation Bonds, which are guaranteed by taxes. All
bonds must be AA or AAA rated. Discussion was held regarding allowing all financial
institutions in the county to be considered as brokers when selecting a broker. Consensus of the
committee is to allow the County Treasurer and Administrator to investigate this investment
option further and report their recommendation to the Executive Committee and County Board.
Collections Policy: Eric Summers with the Stark Agency made a presentation about his
company and their approach to collections. The Stark Agency currently has a contract with the
state of Wisconsin. Various collection options were discussed. Summers explained under any
agreement the county would have a 30-day cancellation clause and that pre-authorization would
need to be received from the county before any legal action could be filed to collect monies
owed by any individual. Percentages of collections to be retained by the Stark Agency would
depend upon the department the collection was for, and the length of time and status of the
delinquency.
Motion Kacvinsky, Kittleson to authorize Abeles-Allison to enter into a contract with the Stark
Agency and to work out the details of the agreement. Motion Carried.
AERC Sub-Leases: The current term of the AERC Contract is 5 years, expiring in July 2014.
The group reviewed an email from Rich Lavigne, President of AERC, which provided more
detail on the sub-leases being proposed. Clarification was provided that the maximum number
of chicken on sight at any given time would not exceed 10,000 once max production was
reached. Lengthy discussion was held regarding various concerns about the number of animals,
deceased animal handling, maintenance of the facilities, and winter operations. The committee
requested that AERC representatives and potential sub-lessees be present at the next meeting to
discuss the proposal and answer questions. A site visit to existing poultry farm was also
discussed.
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Brownstone Project: Abeles-Allison reported the county has received a grant for $165,000 for
brownstone repair and $500,000 is budgeted in 2011 for the repair. Areas that are recommended
to be targeted include the Front Steps, Columns, Roofline Cornice, and Stair walls. Suggestion
was made that Bill Kacvinsky and Abeles-Allison meet directly with contractors to develop
RFPs for the project.
Highway Ordinance Amendment: Motion Kacvinsky, Meyers to postpone this item until the
December meeting. Motion Carried.
Reports:
County Treasurer’s report was reviewed.
2010 year-to-date budget reviewed.
Audit Highlights were discussed. It was noted that although “Funds” were within budget, several
“Departments” were over budget.
County/Tribal Law Enforcement Agreement is currently being discussed.
Park & Ride: The University of Wisconsin Superior and WisDOT will be conducting a survey on
this topic.
Bids have been received for the CNG Project and will be awarded in the near future.
Land Records Grant to be discussed at the December Meeting.
Motion Meyers, Kittleson to enter in/out of Executive Session Pursuant to Wisconsin Statute
19.85(1) (c, e, g) for the purpose of: Approval of the September 13, 2010 Executive Session
minutes, Discuss and/or take action regarding employee compensation, performance,
evaluations and benefits. Deliberate or negotiate the purchase of public properties. Consider
oral or written advice from legal counsel with regard to litigation and/or potential litigation.
Roll Call Vote: All-Yes, Motion Carried. Entered Executive Session at 5:55pm
Motion Kacvinsky, Meyers to return to open session. Motion Carried. Returned to open session
at 6:10pm.
Meeting Adjourned at 6:10pm