HomeMy WebLinkAboutExecutive Committee - Minutes - 5/10/2012Minutes of the
Bayfield County Executive Committee Meeting
4:00 PM, May 10, 2012,
Emergency Operations Center, Bayfield County Annex, Washburn, WI
Members Present: Brett Rondeau, Kenneth Jardine, Beth Meyers, Marco Bichanich, Shawn
Miller
Excused: Dee Kittleson
Others Present: County Administrator Mark Abeles-Allison, Kristine Kavajecz-Confidential
Secretary, Christine Arenz-Bremer Bank, Rick Geisen-Bremer Bank
Meeting called to order at 4:00pm by Rondeau
Selection of Chairman: Motion Miller to nominate Rondeau for Chairman. Rondeau asked 3
times if there were any other nominations. Motion Bichanich, Jardine to close nominations and
cast unanimous ballot for Rondeau as Chairman. Motion Carried.
Selection of Vice-Chairman: Motion Bichanich to nominate Meyers for Vice-Chair. Rondeau
asked 3 times if there were any other nominations. Motion Miller, Jardine to close nominations
and cast unanimous ballot for Meyers as Vice-Chairman. Motion Carried.
April 12 Minutes: Motion Jardine, Bichanich to approve minutes of the April 12, 2012 meeting.
Motion Carried.
Investment Report: Geisen explained that this is the one year anniversary of investment
portfolio for Bayfield County with Bremer Bank. Geisen introduced Arenz who explained the
current portfolio and a summary of changes that are being recommended to the portfolio. She
also reviewed current investments and how they have done over the past year. Abeles-Allison
and Dan Anderson are recommending increasing the portfolio to $3 million, with a change in the
allocation to 50% mortgage backed securities and 50% AAA bonds. They also recommend
extending the scheduled ladder investments from a 3 year max with 2 year average to a 4 year
max with a 3 year average to increase overall returns.
Motion Meyers, Bichanich to approve the investments modifications as identified in the letter
from County Treasurer, Dan Anderson. Motion Carried.
Arenz and Geisen exited the meeting at this time.
CDBG Consortium Resolutions: Abeles-Allison explained that the CDBG Housing
Rehabilitation Loan program has been regionalized. Douglas County will be the fiscal county for
the region. The state will be contributing $1 million dollars to the fund initially. If the county
does not participate in the consortium, Bayfield County residents will not be eligible to
participate in the program. The committee considered a resolution approving participation in the
regional program.
Motion Meyers, Miller to approve the resolution to participate in the regional CDBG
Consortium and forward to the County Board for approval. Motion Carried.
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Reports:
County Treasurer Financial Report, April: Abeles-Allison explained the current report and
the status of funds. Explanation of the HRA funds and discussion regarding the status of the Iron
River Business Incubator.
Year to Date Budget Update: Review of the year-to-date financial/budget report. Recent timber
sale was very successful and will greatly help the 2013 budget. Overall expenditures up about
$150,000 over the same period last year.
2013 Budget Settings: Abeles-Allison reviewed a handout related to Zero Based Budgeting. He
explained what is done to initialize the budgeting process with regard to parameters. Abeles-
Allison would like to consider and investigate utilizing the zero-based budgeting model for
budget methodology for the 2013 budget.
Electronic Agendas: Devices should be received next week and will then be programmed and
training set up prior to committee meetings for County Board members.
Energy Projects Update: CNG inspection to take place next week. System has been being
piloted over the past several weeks. Committee to take a tour of the CNG station at the next
meeting.
WCA Annual Conference and Resolutions: Reminder to turn in WCA Conference
Registration forms if supervisors plan to attend. WCA currently accepting resolutions for
consideration at the annual conference. Room reservations to be made at the conference hotel.
Motion Meyers, Miller to enter in and out of executive session pursuant to Wis. Stats.
19.85(1)(c,e,f,g) for discussion and possible action regarding Executive Session Minutes of April
12, 2012 and Potential Litigation regarding Rip Rap Projects and Personnel. Motion Carried.
Entered executive session at 5:01pm
Motion Jardine, Meyers to return to open session. Motion Carried. Returned to open session at
5:10pm.
Angelo Luppino Change Order related to Garage Floor Project: Abeles-Allison explained
that Luppino has rescinded their claim on this item after seeing the sample of the materials that
were at the center of the dispute. No action necessary.
Meeting adjourned at 5:10pm