HomeMy WebLinkAboutExecutive Committee - Minutes - 7/14/2012Minutes of the
Bayfield County Executive Committee Meeting
4:00 PM, June 14, 2012,
Emergency Operations Center, Bayfield County Annex, Washburn, WI
Members Present: Brett Rondeau, Kenneth Jardine, Beth Meyers, Marco Bichanich, Shawn
Miller, Dee Kittleson
Others Present: County Administrator Mark Abeles-Allison, Kristine Kavajecz-Confidential
Secretary, Gene Jordan-Northern Lights Health Care, Richard Kettring-AERC, Scott Galetka-
Land Records, Neil Shultz, Scottie Sandstrom-Bayfield County Economic Development
Corporation, Dennis Pocernich
Meeting called to order at 4:00pm by Rondeau
May 10 Minutes: Motion Bichanich, Miller to approve minutes of the May 10, 2012 meeting.
Motion Carried. Minutes to be sent to the committee as they were not in the packet.
BCEDC Mid-Year Presentation-Scottie Sandstrom: Sandstrom thanked the committee for the
county’s support. A written summary of activities so far this year as well as ongoing activities
was provided. Strategic plan was developed through partnership with APEX. Review of various
advertising media that has been used. Reviewed recent and ongoing business contacts.
Developed Customer Service training curriculum for Drummond School, to be expanded to other
entities throughout the county. List of monthly business contacts is provided to the BCEDC
Board at their board meeting each month.
Northern Lights- Gene Jordan: Gene reported on plans identified by the Northern Lights
Board. Funding currently not sufficient to maintain a credit line with the bank. Northern Lights
considering various options to build equity to maintain credit. The bank will be providing 60 day
notice to Northern Lights that they must attain the appropriate equity within those 60 days, or the
bank will not be able to maintain the credit line. Couple of options to consider would be for the
county to purchase the 10 acres adjacent to the Nursing home, or find out if there is a way that
the county could co-sign for the line of credit. The county currently holds the mortgage on the
building, and the nursing home owns the land that the building sits on. The County issued a $5.9
million bond in 2007, of which 5 million is still outstanding. The county has an interest in
making sure that Northern Lights is successful. Another possibility is for the county to buy in to
the bonds.
WCA Policy Resolutions, Land Records and CVSO: Abeles-Allison explained that annually,
WCA asks counties for policy resolution for WCA to consider as part of their forum for the
coming year. Scott Galetka explained a resolution supporting a seamless data layer statewide.
Motion Jardine, Kittleson to approve the Land Records resolution and forward to the county
board for consideration. Motion Carried.
Abeles-Allison reviewed the resolution encouraging the state to support using tax dollars to
continue the WDVA operations in the state and emphasizes the importance of the WDVA to
county veteran services offices.
L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2012\Executive Committee Minutes 061412.doc
Page 2 of 3
Motion Meyers, Bichanich to approve the WDVA support resolution and forward to the county
board for consideration. Motion Carried.
Meyers exited the meeting at 5:32pm.
2013 Budget Preparations, Planning Session Review and Budget Setup: Abeles-Allison
explained how zero-based budgeting works and stated that departments will be asked to use this
method during the budget process this year.
Courthouse Generator/Electrical RFPs: Abeles-Allison reviewed the capital improvement
budget for 2012. $85,000 was budgeted for the generator project. Because some other projects
that were planned will not be done and because the generator project has come in significantly
higher than anticipated, Abeles-Allison recommends moving the budgeted funds from the
projects that will not be done to the generator project. The project will involve significant
electrical upgrades in addition to the actual generator, resulting in a much higher cost. The
committee reviewed the bids and the situation with the low bidder’s modified bid after bids were
opened. Discussion took place regarding whether the bid should be allowed to be modified.
Motion Kittleson, Jardine to approve the project at cost of $162,000. Discussion: questions
about the size of the system (amps, and dual system) and whether just the electrical upgrade
should be done and not the generator at this time. Roll Call: Jardine-No, Kittleson-yes,
Rondeau-No, Bichanich-No, Miller-No. Motion failed.
Motion Bichanich, Jardine to approve the electrical upgrade, including transfer switch, with the
system ready for the generator, but not purchase the generator at this time. Motion Carried with
one objection.
Restroom Improvement RFP: Originally, a project was bid out for improvements to 4
restrooms, including cleaning, resealing tile, painting, drywall repair, electrical, lighting and
plumbing upgrades. Abeles-Allison is hesitant to recommend approving the full project due to
the cost. Recommendation is to hire specialized work and to have the maintenance staff do those
portions of the project that they can.
Motion Bichanich, Miller to contract the tile portion of the job and to do the remainder of the
project in-house. Motion Carried.
Corporation Counsel Contract: Draft revised contract with corporation counsel reviewed.
Minor modifications made. Rate to remain the same.
Motion Miller, Kittleson to approve extending the existing contract for corporation counsel for
2013-2015 with the minor modifications discussed. Motion Carried.
Garage Floor Project and Change Order: Abeles-Allison reviewed the history of this project.
Abeles-Allison recommends splitting the cost of the contested invoice with Luppino. Luppino
did participate in a walk-through of the project prior to entering a bid for the project.
Motion Kittleson, Jardine to settle with Luppino for $1337. Roll Call: Bichanich-Yes, Kittleson-
Yes, Miller-Yes, Jardine-Yes, Rondeau-Yes. Motion Carried.
L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2012\Executive Committee Minutes 061412.doc
Page 3 of 3
Reports:
County Treasurer Financial Report, May: Slight gain in May.
2012 Budget: Review of year to date financials.
Northern Lights: Nothing additional to report.
ATV new trail update utilizing Railroad Grade: Rondeau and Abeles-Allison provided
information on potential trail between Drummond and Cable. Contested lands are those that
are owned by Bayfield County through quit claim deeds. Corporation Counsel researching
this further.
Motion Jardine, Kittleson to enter in and out of executive session pursuant to Wis. Stats.
19.85(1)(c,e,f,g) for discussion and possible action regarding Executive Session Minutes of May
10, 2012, Potential Litigation involving Rip Rap Projects and Personnel, and the Purchase of
property. Motion Carried. Entered executive session at 5:50 pm
Motion Jardine, Kittleson to return to open session. Motion Carried. Returned to open session at
6:03pm.
Meeting adjourned at 6:03pm