HomeMy WebLinkAboutExecutive Committee - Minutes - 8/8/2012Minutes of the
Bayfield County Executive Committee Meeting
4:00 PM, August 8, 2012
County Board Room, Bayfield County Courthouse, Washburn, WI
Members Present: Kenneth Jardine, Dee Kittleson, Beth Meyers, Brett Rondeau, Marco
Bichanich, Shawn Miller
Others Present: County Administrator Mark Abeles-Allison, Kristine Kavajecz-Confidential
Secretary, Dennis Pocernich
Minutes of July 12, 2012: Motion Meyers, Jardine to approve minutes of the July 12, 2012
Executive Committee meeting. Motion Carried.
2013 Budget Discussion with Departments:
• NGLVC Representative Donna Kurilla addressed the committee and requested continued
county support for the center. 106,000 visitors in 2011.
• Scott Galetka provided a draft Land Records Department Budget and reviewed highlights of
the budget request. Review of the primary duties of the department. New platbook to be
produced in 2013.
• Dan Anderson, County Treasurer stated that his budget is pretty much the same as 2012, no
significant changes. Interest and bank balances are down. Savings are being used primarily in
the Highway Department. $2,938,000 is the current amount of delinquent taxes for 5 years.
• Kay Cederberg with the Circuit Court reported that 2011 expenses were significantly high.
$454,925 is proposed for 2013. Revenues of 257,000. Net approximately $200,000 levy.
Judge Anderson stated that Risk Reduction Treatment Court is a cost effective program and
he would like to see it continue for 2-3 years for a true analysis. Family Court Commissioner
is appointed by the Judge. Request for increase of $640 to this portion of the budget. Ideas
for cost saving include contracting for Guardian Ad Litem. Medical expenses are high. This
may be an area that could be contracted to a different agency.
• Craig Haukaas, District Attorney reports his department budget up about $11,000, primarily
a result of reduced revenue for the Victim/Witness position from the state. DA and Sheriff’s
Department have developed an electronic system for sharing discovery items, which has
created greater efficiencies in the department.
• A letter from the Register of Deeds was reviewed. No significant changes to the proposed
budget. One additional staff will enroll in Health Insurance, however, half-time staff will be
dropping health insurance. Revenues anticipated to be steady.
• Budget documents from the County Clerk were reviewed. Decrease in this budget of about
$16,000 due to employee share of retirement contributions. Reduced election costs due to
less elections anticipated in 2013.
• Review of draft Capital Improvement Requests for 2013.
Discussion Regarding Child Support Department Organization: Jack Olson, Child Support
Administrator, is planning to retire late this year. A group toured several counties to evaluate the
structure of the Child Support Department. Recommendations as a result of information gathered
were shared. Abeles-Allison reviewed the impact of the indirect costs of moving the Child
Support Office under the umbrella of the Human Services Department. Jack Olson shared some
of his concerns with the proposal to move Child Support under the DHS umbrella. Reasons for
opposition: 3:1 margin of independent agencies in the state. Child Support is an enforcement
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agency whereas DHS is a service oriented agency. Concern with DHS oversight/association
because they have no experience with Child Support enforcement. Questions whether the
indirect costs figures are accurate, possibly overinflated.
Motion Meyers, Jardine to recommend to County Board to leave the Child Support office as an
independent department. Role Call Vote: Bichanich-Yes, Miller-No, Meyers-yes, Jardine-Yes,
Rondeau-No. Motion Carried 3-2.
Reports:
• County Treasurer Financial Report: Review of treasurer’s report. Balances about 1.4
million below the same time last year.
• 2012 Budget: On budget target so far this year.
• WRS for Elected Officials: Personnel Committee took no action on this item and will wait
for appeal of the Eau Claire County decision. Appeal was filed August 7th.
Motion Meyers, Jardine to move in and out of executive session pursuant to Wis. Stats.
19.85(1)(c,e,f,g) for discussion and possible action regarding Executive Session Minutes of May
10, 2012 and June 14, 2012 and Potential Litigation, Land Sale, Rip Rap Projects and
Personnel. Motion Carried. Entered Executive Session at approximately 5:30pm.
Motion Jardine, Miller to return to open session. Motion Carried. Open session at 5:50pm.
Restroom Renovation Project: Original low bid was $18,111 for restroom repairs in 4
restrooms. Reviewed analysis on where to find monies in the budget to cover the cost of this
project.
Motion Meyers, Jardine to accept the bid of Lipka Construction for $18,111. Motion Carried.
Meeting adjourned at 5:55pm.