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HomeMy WebLinkAboutExecutive Committee - Minutes - 11/8/2012Minutes of the Bayfield County Executive Committee Meeting 4:00PM, November 8, 2012 Emergency Operations Center, Bayfield County Annex, Washburn, WI Members Present: Brett Rondeau, Marco Bichanich, Shawn Miller, Kenneth Jardine, Beth Meyers Members Excused: Dee Kittleson Others Present: John Bennett, Paul Houck, Richard Kettring (AERC), John Adams (AERC), Mark Abeles-Allison, Kristine Kavajecz Rondeau called the meeting to order at 4:00pm Minutes of October 16, 2012: Motion Meyers, Bichanich to approve the minutes of the October 16, 2012 Executive Committee meeting. Motion Carried. Introduction of Paul Houck as Information Technology Director. Executive Committee is oversight committee for the Information Technology Department. Houck will make quarterly reports to the committee. Houck invited board members to visit the IT Department to see what they do. He is also meeting with department heads to identify any specific concerns they may have. Miller reported that the Forestry Timber Sale was very productive. Presentation by AERC-Richard Kettring: John Adams and Richard Kettring, both board members for AERC, addressed the committee. Information on “Regional Foods” was shared. Other projects include: organic grain production, various small producers. Two lessees left (Angel Acres and Dale Peacock) after one year. The horse cooperative is still in place. AERC 2.0 is in the process of being formulated. Both houses are rented. Meeting hall is used frequently. Buildings are rented out. Horse coop lease was extended. Northland College has leased 5 acres for a sustainable agriculture program. A financial report will be presented in January. A current financial report will be sent to the County Administrator. Current lease allows for up to 20 acres to be sold by the county during the term of the lease. The current lease expires in about 18 months. AERC would like to see a 5-year rolling lease, whereas there would be a 5-year notice if the lease were to not be renewed. Miller reported on a meeting that he had with the Wisconsin College of Osteopathic Medicine and the potential use of the Ag Station for their use. Performance Management-Benchmarking: Abeles-Allison share information on a Performance Management system training offered by ICMA. The consensus of the committee was that a formal program is not necessary at this time. WEDC Certified Sites Program: State is sponsoring a program where they will assist in preparing sites for economic development. More information on this topic in the future may be presented by Scottie Sandstrom with Bayfield County Economic Development. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2012\Executive Committee Minutes 110812.doc Page 2 of 2 2013 County-Tribal Law Enforcement Agreement: Sheriff’s Committee approved the agreement. The agreement will be considered by the County Board in November. Substantially the same as 2012. Construction Projects: Restroom Upgrades, Sidewalk/Concrete Projects: Sidewalk project currently being bid out, for work to be conducted in the Spring. Restroom project mostly complete. Meyers suggested additional lighting along the annex sidewalk. Electrical project nearing completion. Garage repointing, dome repair and brick repair on the annex building will take place in 2013. Financial Reports: YTD 2012 Budget Performance: Abeles-Allison reviewed the year to date financial status. Currently at 86% of revenues for the year, up about $330,000 from 2011. Expenditures are about $500,000 over 2012, at about 79% of the total budget within the General Fund. Review of other major funds showed that the total revenues and expenses are within budget overall. County Treasurer Report: Balances are about $400,000 less than this time last year. Northern Lights has taken action to appoint a Director and contract with an agency for oversight. A loan with Northern Lights is anticipated to be finalized in December. 2013 Budget: Abeles-Allison reviewed a summary of changes that were made to the final budget as approved by the Executive Committee. The budget will be presented to the County Board for consideration on November 13, 2012 following the public hearing. Motion Jardine, Meyers to enter in and out of executive session pursuant to Wis. Stats. 19.85(1)(c,e,f,g) for discussion and possible action regarding approval of minutes from the October 16, 2012 Executive Committee Meeting, to discuss personnel matters involving union negotiations and personnel performance and to consider legal advice and strategy with regard to litigation/potential litigation and the potential sale of land. Motion carried. Entered Executive Session at 5:09pm. Labor Counsel has recommended that due to the uncertainty with Act 10 and multiple litigations throughout the state regarding Act 10 provisions that the county stand still on any negotiations with existing labor units until some clarification is received. Copies of the Personnel Policy and Procedures manual were shared with committee members electronically as well as a proposed schedule of benefits effective in 2013. Abeles-Allison reported on the direction he is planning to take with regard to the County Board action that was recommended with regard to the issues in the Human Services Department. Abeles-Allison will also review the proposed process with the Human Services Board. Motion Miller, Jardine return to open session. Motion Carried. Returned to Open Session at 5:20pm. Meeting adjourned at 5:20 pm.