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HomeMy WebLinkAboutExecutive Committee - Minutes - 4/15/2013Minutes of the Bayfield County Executive Committee Meeting 3:30PM, April 15, 2013 Emergency Operations Center, Bayfield County Annex, Washburn, WI Members Present: Brett Rondeau, Marco Bichanich, Shawn Miller, Dee Kittleson, Beth Meyers (5:30pm) Members Excused: Kenneth Jardine Others Present: Mark Abeles-Allison-Bayfield County Administrator, Dennis Pocernich, Scottie Sandstrom-Economic Development, Tom Cogger-Regional Foods Coop, Fred Bourg- District Attorney, Tim Kane-UW Extension Rondeau, Miller, Kittleson, Pocernich toured the Information Technology Department/Server Room and the Superior Health Fitness Center. Rondeau called the meeting to order at 4:00pm Minutes of March 14, 2013: Motion Bichanich, Kittleson to approve the minutes of the March 14, 2013 Executive Committee meeting. Motion Carried Bayfield Regional Food Cooperative Lease Agreement at the Ag Station: Abeles-Allison introduced Tom Cogger with the Bayfield Regional Food Cooperative. A draft lease was presented for review and discussion. The Coop is requesting to lease one building and a small portion of land for their operations for 5 years. Corporation Counsel has reviewed the lease and provided some input which was incorporated into the draft document. The committee discussed modifying section 21 & 22 to provide an option for the county to sell the property with a 12- month guaranteed continuation of lease. The agreement should also include a clause that in the event the property is sold prior to the expiration of the lease, the County shall reimburse the coop on a pro-rated basis for any improvements made to the property by lessee, not to exceed $5000. Motion Bichanich, Kittleson to approve the Bayfield Food Cooperative lease with modifications discussed and authorize the County Administrator and County Board Chairman to sign the lease. Motion Carried. Cogger exited the meeting at this time. Presentation by Northern Lights: Written update was provided by Northern Lights. Abeles- Allison reviewed the report/update from Northern Lights. Jennifer Augustine will be invited to a future meeting to provide a more in depth update. Bayfield County Economic Development Presentation-Scottie Sandstrom: Written report was provided to the committee in advance of the meeting. Kittleson asked about the relationship with APEX. 2013 is the first year that Bayfield County funds are being budgeted toward the APEX contract. BCEDC Business Plan will be approved in May at the BCEDC meeting. Business On Stage events continue to be popular. Regional Business Idea program will be offered for the second year. Makani Power proposal continues to be pursued. Business Retention L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2013\Executive Committee Minutes 2013-04- 15.doc Page 2 of 3 visits were made as well as contacts with DNR in preparation to entice aquaculture type businesses. The committee thanks Sandstrom for the thorough report and his efforts. Sandstrom exited the meeting at this time. Bourg entered the meeting at this time. District Attorney Presentation-Fred Bourg: Attorney Bourg reported on 2 issues. 1) Historical income producing options for the department. 2) Gemini contract employee. Contract expenses for the last couple of years have exceeded budget by a couple thousand dollars annually. The contract employee prepares discovery related to cases and distributes to the defense. Expenses for discovery materials (hard copies) used to be billed to defense. This is being done electronically now, so the revenue has mostly dried up. Bourg will be requesting an increase in the budget for contract employee costs of approximately $3000. A budget amendment for 2013 related to additional contract costs will be presented for consideration at a future meeting. Bourg reported that he would like to give first time young drivers (under age 25) the option to participate in the youth driver diversion education program in lieu of paying a traffic citation, using an established criteria and best practices identified by the State. More information will be provided on this initiative as the program is developed. The idea of the program is to educate the inexperienced driver rather than just imposing a fine. Bourg is meeting with Indian Child Welfare in Red Cliff on a monthly basis and working toward more collaboration on funding for offender programs. Bourg exited the meeting at this time. 2014 Budget Planning: Consensus of the committee is to allow the agenda item to discuss the 2014 budget planning to be moved up on the agenda. Tim Kane addressed the committee about the planning process. Kane provided a draft survey mechanism that could be used to solicit input from the general public regarding county programs and budget priorities. Suggestion was made to survey the county board ahead of the planning meeting to identify the top issues in advance of the meeting to save time. Kane exited the meeting at this time. Remote Attendance Resolution for County Board members: Reviewed the draft resolution that was provided in the meeting packet. Motion Kittleson, Bichanich to approve the resolution with the following modifications: Per diem only be paid if the entire meeting is attended. A member may only vote on an item if they participate in the entire discussion during the meeting that action is taken at. Motion Carried. Concrete Sidewalk Repair Projects: Review of the bid summary from November 2012. This discussion was tabled until May due to time constraints. Meyers joined the meeting at 5:30pm. Reports: L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2013\Executive Committee Minutes 2013-04- 15.doc Page 3 of 3 1. YTD 2013 Budget Performance, end of March: Revenues are significantly down compared to this time last year primarily due to delayed forestry revenues (timing). Overall on target for budget in the General Fund. Human Services very similar to 2012. Highway revenues down from the same time last year. Reports from the state that funding will be available for county Highway Departments to work on State Highways. 2. County Treasurer Report: Up slightly from March of 2012. 3. County Budget Priority Session: May 7, 2013 4:00pm 4. Superior Sauna’s Update: paperwork being finalized for the sale of property. Motion Meyers, Kittleson to enter Executive session pursuant to Wis. Stats. 19.85(1)(c,e,f,g) for discussion and possible action regarding approval of closed session minutes from the February 14, 2013 Executive Committee Meeting and to discuss wages and Union negotiations. Entered closed session at 5:37pm. Kavajecz exited the meeting at this time. Abeles-Allison assumed minute-taking duties. Motion Miller, Bichanich to go out of exec session at 5:50pm. Motion Carried Meeting Adjourned at 5:55pm.