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HomeMy WebLinkAboutExecutive Committee - Minutes - 7/11/2013Minutes of the Bayfield County Executive Committee Meeting 4:00PM, July 11, 2013 Emergency Operations Center, Bayfield County Annex, Washburn, WI Members Present: Brett Rondeau, Marco Bichanich (4:10pm), Shawn Miller, Beth Meyers Members Absent: Kenneth Jardine, Dee Kittleson Others Present: Mark Abeles-Allison-Bayfield County Administrator, Neil Schultz, Kristine Kavajecz, Scottie Sandstrom-Bayfield County Economic Development (4:55pm) Rondeau called the meeting to order at 4:00pm Happy Birthday to Mark Abeles-Allison. Minutes of June 13, 2013: Motion Miller, Meyers to approve the minutes of the June 13, 2013 Executive Committee meeting. Motion Carried Mileage Reimbursement Rate when county vehicles are not available: Practice in the past has been to match the state rate for County Board Supervisors in these instances . Current rate is .51/mile. Motion Miller, Meyers to extend the state rate to all employees when a personal vehicle is used when a county vehicle is not available. Motion Carried. Discussion and Budget Directions for 2014: A. 5-year Capital Projects Goals, annual funding levels: Abeles-Allison reviewed that the 430 fund is used for one-time expenditures, which keeps those costs out of the regular operating budget, making it easier to track true operating budgets. $763,000 requested so far for 2014. B. Fund Balance Levels: General practice is to maintain a 25% fund balance in the general fund. C. Highway Finances & Projects in 2014: Discussions have taken place that general fund dollars may be used when the highway fund balance is depleted. D. Insurances: a. Health: Considering several options including self insurance and incentives. b. Property: County Clerk currently reviewing coverages. Buildings are currently insured for replacement value. Considering changing some buildings to a “specific cash value” coverage. Considering increasing deductible from $1000 to $5000 for buildings. c. Liability: $10,000 deductible. Actual claims for the last 4 years were reviewed. The majority of claims are attributed to Act 10. E. Wages: Personnel also discussing this. Considering applying a % increase based on what “quintile” and employee falls in the wage study chart. The wage study will need to be finalized before this could be applied. The committee discussed what it means to bargain “base wages”. Clarification will be sought with regard to “base wage”. Discussion and Possible Action on placing items on the agenda: Review of proposal from Bussey as well as comments from 11 other counties with regard to this topic. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2013\Executive Committee Minutes 2013-07- 11.doc Page 2 of 2 Motion Myers, Bichanich to recommend an ordinance amendment to the full county board that a board member initially make a request to the county board chair to place an item on the agenda. If denied, the board member may then make a motion at the county board meeting to have the item place on the next agenda. If the motion passes by majority vote, it is then place on the next month’s agenda. Motion Carried. Reports: A. County Treasurer Report, end of June 2013: Reviewed. Slight increase in bank balances. B. Community Wind Meeting: Several attendees, various options considered for the utilization of wind energy. Several comments were received with regard to transmission of the energy, impact on the environment, etc.. This is just a preliminary study of wind capacity. Many questions and much more research would need to take place before it would be considered. C. Superior Days: Abeles-Allison reported on proposed changes to the structure of the Superior Days event, including a reduction of 8 counties down to 4, and an increased contribution from each of the participating counties. A meeting on the proposed changes is scheduled for next week in Douglas County. D. Ag Station Business Park Sign: Sale of property was finalized. Reviewed a conceptual drawing of a sign for the property. E. Northern Lights Financials: Not available at this time. Auditor report indicated concerns with Northern Lights as an ongoing concern. F. Ethics Ordinance: Miller will have nominations available at the County Board meeting. Report from Bayfield County Economic Development Corporation-Scottie Sandstrom: Committee agreed to move this item up on the agenda. Report was provided to board members in advance of the meeting. Sandstrom asked if there were any questions on the written report. Sandstrom reported on key business that he has been working with: Superior Saunas anticipates breaking ground in late August. Potential retail expansion of existing business, not to be named at this time. World Class Products added equipment and 12 jobs since the beginning of the year. South Shore Brewery expanding to a Washburn site. Industrial Development Agency will need to meet to begin discussing the Ag Station property development planning. Report on APEX activities. Searching for a replacement member for BCEDC Board. Ag Station Roofing Proposals: 2 bids were received for either metal or asphalt roofing. Abeles- Allison reviewed the bids that were received. Recommendation from the committee is to go with metal roofing and to replace any rotten spots. Motion Bichanich, Miller to accept the bid from Dahl Construction for metal roofing. Motion Carried. Motion Meyers, Miller to enter in and out of closed session pursuant to Wis. Stats. 19.85(1)(c,e,f,g) for discussion and possible action regarding approval of closed session minutes from the May 9, 2013 Executive Committee Meeting, acquisition of land for a County Forestry Building and to discuss wages and Union negotiations. Motion Carried. Entered closed session at 5:22pm. Motion Meyers, Bichanich to return to open session. Motion Carried. Returned to open session at 5:29pm. Meeting Adjourned at 5:29pm.