HomeMy WebLinkAboutExecutive Committee - Minutes - 9/12/2013Minutes of the
Bayfield County Executive Committee Meeting
4:00PM, September 12, 2013
Emergency Operations Center, Bayfield County Annex, Washburn, WI
Members Present: Brett Rondeau, Shawn Miller, Kenneth Jardine, Marco Bichanich
Members Excused: Dee Kittleson, Beth Meyers
Others Present: Mark Abeles-Allison-Bayfield County Administrator, Neil Schultz, James
Crandall, Elizabeth Skulan, Nikki Revak
Rondeau called the meeting to order at 4:00pm
Minutes of August 8, 2013: Motion Jardine , seconded by Bichanich to approve the minutes of
the August 8, 2013 Executive Committee meeting. Motion Carried
Proposed Budget Presentation and Overview for 2014:
Abeles-Allison reviewed the introductory section of the budget regarding total expenditures
increasing 5% and a proposed levy increase of 5.5% utilizing the GO Bond Issue of 2008 to
increase the levy by $470,000. Total levy increase including, net new construction, GO Bond
Allowance and library/Bridge Aid adjustments total $491,173. Fund balance expenditures in the
amounts of $1,260,265 were reviewed on page 15. Bussey inquired about the current status of
funds. A report was run showing net grand totals of $277,050 for the end of 2012 and
$1,591,229 for the estimated ends of 2013.
The Board’s top priorities were reviewed and specific budgetary actions taken on these items
was discussed, pages 3-4. The discussion continued with a review of other budget considerations
pages 4-5.
Elizabeth Skulan and Nikki Revak reviewed the Human Services budget. The proposed budget
asked for an additional $280,000 to address mental health expenditure shortfalls. The budget
includes $37,000 in additional levy authority plus a $175,000 transfer from the General Fund for
Human Services. Levy funds have been stable for the past seven years with no additional county
funding provided. In 2012 the estimated shortfall/access to the Risk Reserve is estimated at
$140,000. A shortfall is anticipated in 2013 as well. In light of continued shortfalls the
department is working on specific solutions that will reduce future costs, these are listed on
pages 250 and 251. Skulan spent time discussing two new initiatives, the JAIS initiative and
Family Court. Both are evidenced based practices.
The committee then reviewed the capital improvement section of the budget. 44 items in total
were listed at a cost of $1,067,000. Three major items (amounting to $655k) matched with grant
funds were reviewed. Eau Claire Lakes Dam $255,000, 50% grant. Courthouse Generator,
$100,000, 87.5% grant. Safe room at fairgrounds $300,000, 87.5% grant. The committee went
through the rest of the CIP list. A suggestion to add an ATV/Snowmobile Trailer was made,
(this is reimbursed over 5 years by the DNR). Suggestions to remove the dump trailer off the
fair list.
L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2013\Executive Committee Minutes 2013-09-
12.doc
Page 2 of 2
At the next meeting a list of changes, increases and decreases by fund will be presented.
Set Budget Review Meeting Dates.
Two budget meeting dates were set for Thursday, September 26 at 3:00pm EOC and Monday,
September 30 at 4:00pm, Board room.
Eau Claire Lakes Dam Grant Application Resolution: Jardine made the motion to approve
the resolution and forward to the County Board, seconded by Bichanich. Motion carried (4-0).
Reports:
A. County Treasurer Report, end of August 2013: End of month balances across all
accounts were $16,745,815, up from $15,107,980 this time last year. Abeles-Allison
explained the highway project expenditures would be paid out in September reducing
these figures.
B. County Financial Report Through August 2013”
• Reports show overall revenues for the 5 funds at 76% and expenditures at
57%.
• General Fund Revenues at 80%, expenditures 59%
• Human Services Revenues at 74%, expenditures at 61%.
• Highway Revenues at 71%, expenditures at 50%
C. Northern Lights Financials: Not available, to be provided once received.
D. Bayfield Regional Food Producer Cooperative (BRFPC) Report: Reviewed by
committee. Rondeau expressed an interest in touring the facility on a work day.
E. DSC Tower Agreement:
Motion by Miller, second Bichanich by to enter in and out of executive session pursuant to Wis.
Stats. 19.85(1)(c,e,f,g) for discussion and possible action regarding approval of closed session
minutes from the August 8, 2013 and to confer with legal counsel who is rendering oral or
written advice concerning strategy to be adopted with respect to litigation in which Bayfield
County is or is likely to become involved. Motion Carried. Entered Closed session at 5:30pm
Motion Jardine, Bichanich to approve closed session minutes of the August 8, 2013 Executive
Committee meeting. Motion Carried.
Motion by Jardine second by Bichanich, to return to open session. Motion Carried. 5:54pm.
Miller noted his intent to appoint members to the Ethics committee at the next County Board
meeting.
Meeting Adjourned at 5:55pm