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HomeMy WebLinkAboutExecutive Committee - Minutes - 2/13/2014Minutes of the Bayfield County Executive Committee Meeting 4:00PM, February 13, 2014 Emergency Operations Center (EOC), Washburn, WI Members Present: Brett Rondeau, Shawn Miller, Kenneth Jardine, Beth Meyers, Marco Bichanich Members Excused: Dee Kittleson Others Present: Mark Abeles-Allison, Bayfield County Administrator, Scottie Sandstrom- Bayfield County Economic Development Corporation, Kristine Kavajecz-Assistant, Dennis Pocernich, Neil Schultz, Scott Fibert-County Clerk, John Bennett, Patricia Olson-Register of Deeds, Dan Anderson-County Treasurer Rondeau called the meeting to order at 4:03pm Minutes of January 9, 2014: Motion Meyers, Miller to approve minutes of the January 9, 2014 Executive Committee meeting. Motion Carried. Elected Official Wage Resolution: Rondeau was appointed by the committee to meet with elected officials to discuss establishing compensation for the upcoming term. County Board will need to set wages for Sheriff, Clerk of Court and Coroner. Abeles-Allison reviewed the resolution that was drafted based on discussions with the officials. Wages reflected in the resolution include a 2% wage increase each year, and a 9% increase for the Sheriff in 2015. The Sheriff would also begin to pay the employee contribution for WRS beginning in 2015. Motion Meyers, Miller to recommend the resolution as presented and forward to the County Board for approval. Abeles-Allison reviewed the remaining verbiage in the resolution. Roll Call Vote: Bichanich-No, Rondeau-No, Jardine-Yes, Miller-Yes, Meyers-Yes. Motion Carried (3-2). Housing Donation: Wells Fargo has offered to donate a house in Iron River to Bayfield County. House is located on George Street in Iron River. Abeles-Allison has talked with a couple of organizations that may be interested in this house. Bayfield County could accept the donation and then turn around and donate it to another organization. Suggestion from the committee is to have Wells Fargo donate the house directly to CSA or the NorthLakes Clinic. Consensus of the committee is to not take action on this issue. Sign for Ag Station Business Park: Modified bids were received. Total cost $9338. Bayfield County budgeted $5,000 for this project. Xcel Energy will donate $1,500 toward the project. Superior Sauna’s will contribute $3,112. Sandstrom reported an additional cost of $500-$700 may be required for lighting of the sign. Motion Meyers, Jardine to proceed with awarding the bid of $9332 to Signature Signs. Motion Carried. Budget Amendment Resolutions L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2014\Executive Committee Minutes 2014-02- 13.doc Page 2 of 3 • General Fund Departments: Reflects adjustments for several departments within the general fund that exceeded budgeted expenses for 2013. The resolution proposes using contingency funds for the overages. The total fund was under budget overall. Abeles-Allison reviewed the reason for overages in each department. Motion Jardine, Meyers, to approve the 2013 General Fund Budget Amendment. Motion Carried. • Squad Car Fund: Expenses were up, however, revenues were also above budget. Budget amendment will be for offsetting revenues and expenses. • Ag Station: $6,678 over budget for 2013. This was due to unanticipated repairs and maintenance. Additional revenues were brought in for sale of a parcel of land. • Highway Fund: Expenditures exceeded budget by $79,000 due to winter maintenance costs. $169,000 was spent in December alone for salt. Revenues were greater than anticipated as well. Budgeted fund balance utilization will be reduced. Resolution authorizes the additional expenditure authority. Motion Bichanich, Meyers to recommend the Squad Car Fund, Ag Station Fund, and Highway Fund budget amendment resolutions to the County Board for approval. Motion Carried. County Mission & Vision Statements: The County Board mission statement was reviewed. Suggestion was made to bring examples of other county Mission Statements to the committee for review. Reports: • 2013 Budget (Year-End Projection): Abeles-Allison reviewed the year-end financial report and highlighted each Fund. • County Treasurer Report: Good news is that balances in January are up from the previous year. • Northern Lights Financial Reports for end of November: Abeles-Allison has been having regular conversations with Northern Lights regarding the financial status. • County Administrator Evaluation Form: The form is being revised and will be more concise. Miller stated that he expects 100% submittal from county board supervisors. Courthouse Generator Proposals: Handout was provided summarizing the 3 proposals that were received. Motion Jardine, Rondeau to approved the generator project with bid not to exceed $96,000. Motion Carried (4-1). Abeles-Allison to work with engineer to clarify the transfer switch discrepancy and award the bid dependent upon the resolution of the transfer switch issue. Motion Miller, Bichanich to enter in and out of executive session pursuant to Wis. Stats. 19.85(1)(c,e,f,g) for discussion and possible action regarding approval of closed session minutes from January 9, 2014. Motion Carried. Entered closed session at 5:15 pm. Motion Miller, Bichanich to approve closed session minutes of the January 9, 2014 Executive Committee meeting. Motion Carried. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2014\Executive Committee Minutes 2014-02- 13.doc Page 3 of 3 Motion Miller, Bichanich to return to open session. Motion Carried. Returned to open session at 5:17pm. Meeting Adjourned at 5:17 pm