Loading...
HomeMy WebLinkAboutExecutive Committee - Minutes - 6/26/2014Minutes of the Bayfield County Executive Committee Meeting 4:00PM, June 26, 2014 Emergency Operations Center (EOC), Washburn, WI Members Present: Brett Rondeau, Shawn Miller, Beth Meyers, Harold Maki, Kenneth Jardine Members Excused: Dee Kittleson Others Present: Mark Abeles-Allison, Bayfield County Administrator, Marco Bichanich, Scottie Sandstrom, Kay Cederberg. Rondeau called the meeting to order at 4:00pm. No public comment was presented. Motion Jardine, Meyers to approve minutes of May 8, 2014. Motion Carried. Ag Station: Negotiation regarding Bo Belanger proposal to take place in Closed Session. Options for sale of the property or county oversight of the property were discussed. Master plan proposal for the site was included with the meeting packet. Discuss maintenance of the site, including mowing & snowplowing. Building maintenance will need to be determined. Ideas: 1) County to oversee the site, but contract out the maintenance. Suggestion is to develop a 5 person oversight board. 2) Expand natural gas and 3-phase power to the site. Cost to the county may be very minimal for natural gas installation. Cost for 3-phase power is estimated at $90,000. This will not be considered at this time. The committee discussed pursuing 3-phase power if a business requiring that capability were to commit to locating at the site. 3) Suggestion by committee to consider rezoning 31 acres along 137 to industrial zoning. Recommendations to the County Board: Motion Maki, Jardine to recommend a Topographical Survey of the Ag Station Site. Motion Carried. Consensus of the committee is to keep oversight of the Ag Station at the Executive Committee for the time being with recommendations being forwarded to the County Board. Next meeting to be held at the Ag Station. Motion Miller, Maki to move forward with installation of Natural Gas at the Ag Station. Motion Carried. Closed session was moved to the end of the meeting. Motion Miller, Meyers to address item 12 on the agenda. Motion Carried. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2014\Executive Committee Minutes 2014-06- 26.doc Page 2 of 3 Abeles-Allison reported that the Personnel Committee approved hiring limited term part-time employees in the District Attorney and Clerk of Court offices. Kay Cederberg reported that the Clerk of Court office will be hiring a limited term part-time employee to work approximately 10 hours per week completing scanning duties over the summer. Fred Bourg reported that the issue of backlog of cases has been resolved. Part-time staff, funded through the Criminal Justice program will assist with cases involving first-time, low-risk offenders and the Criminal Justice programs. Work will be 4-6 hours per week for 3 months. Motion Meyers, Maki to approve the resolution authorizing the assistance for the Criminal Justice/District Attorney and recommend to the County Board for approval. Motion Carried. (4- 1) Budget: Abeles-Allison sent out a memo to all Departments that report to the Executive Committee regarding 2015 budget presentations. These will be made throughout the next couple of months. A beginning list of capital items were reviewed that may be included in the 2015 budget request. Budget direction has been provided to Departments, with budgets due August 22. Highway Fund Balance: The committee considered a resolution designating $500,000 of fund balance each year for the next 5 years for highway projects (2 miles of hwy). Motion Meyers, Jardine to approve the resolution and forward to county board for approval. Motion Carried. Discussion was held regarding Highway C cracking of new pavement. General Fund Budget Amendment: Miscellaneous budgets to be amended as discussed throughout 2013 and 2014. Funds for the amendments will come from contingency. Motion Maki, Miller to approve the budget amendment resolution as presented and forward to county board for final approval. Motion Carried. Eau Claire Dam Project: $38,107 is repair cost. County to pay a portion of the repair cost. Motion Jardine, Maki to approve. Motion Carried. Cremation Fees: Funeral homes pay a cremation fee. Ashland County fee is $100. Motion Miller, Meyers to keep the cremation fee at $75. Motion Carried. Abeles-Allison will bring further information about what the fee is for back at the next meeting. Paralympic Event Contribution: County Board has approved $5,000 for the event. Additional contribution in 2014 or 2015 to be discussed. Motion Rondeau, Jardine to allocate $15,000 in the 2015 budget. Discussion took place. This item is on the July 1 County Board agenda as well. Motion Meyers, Miller to amend the original motion and leave the motion generic with no dollar amount. Amendment to the Motion Carried. Vote on the original motion as amended. Motion Carried. L:\COMMITTEES AND BOARDS\EXECUTIVE COMMITTEE\2014\Executive Committee Minutes 2014-06- 26.doc Page 3 of 3 Reports: First 5 months of 2014 are looking good so far on revenues and expenditures. Internal service funds operate on a month to month basis. The motor pool is in a negative balance right now due to an unanticipated vehicle purchase, but will level out by the end of the year. Committee discussed that they would like to see “outcomes” of programs as a discussion item on the agenda. Sales Tax: Overall, about an 18% increase over this time in 2013. County Treasurer Report: Very similar to last year. MMC Bonding issue: Public Hearing the July 1. If approved, the county may not issue any other bonds in 2014. No other bonding is anticipated. Northern Lights: Bond payments in June were made on time. Financials are still nip and tuck. Jardine brought up the question of room tax. Motion Jardine, Maki to enter in and out of closed session pursuant to Wis. Stats. 19.85(1)(e) for discussion and possible action regarding: Approval of closed session minutes from May 8, 2014 and negotiation with Bo Belanger. Motion Carried. Entered closed session at 6:00pm. Sandstrom was invited to remain in the closed session. Motion Maki, Meyers to return to open session. Motion Carried. Returned to open session at 6:16pm. Meeting Adjourned at 6:16pm Respectfully Submitted by Kristine Kavajecz, Assistant to the County Administrator per recording of the meeting.