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HomeMy WebLinkAboutExecutive Committee - Minutes - 9/10/2015Minutes of the Bayfield County Executive Committee Meeting 4:00PM, September 10, 2015 EOC, Bayfield County Annex, Washburn, WI Members Present: Kenneth Jardine, William Bussey, Brett Rondeau Members Excused or Absent: Dee Kittleson, Shawn Miller, Harold Maki Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz, Fred Strand, Kevin Johnson, Jason Bodine, Ray Kangas, Larry Frostman, Patrick Glynn via telephone. Public Comment: None Minutes of August 13, 2015: No approval of minutes due to lack of quorum. Iron River Veterans Memorial: Veteran Ray Kangas and Veteran Larry Frostman were present to share their vision for a veteran memorial park in Iron River. The proposed site for the park is on the West side of Iron River adjacent to the Iron River Flowage. The proposed property is currently County Forest land. The concept includes an area for camping, which would be a source for income to be used for upkeep of the park. The size of the park is estimated at approximately 10 acres. The county could consider donating land, leasing land, or owning/maintaining the park. Kangas provided some preliminary estimates for cost of initiating the project. A group of veterans are in the process of forming “Veteran’s Inc.”, a 501C3 organization. Jason Bodine reported that it would be a fairly straight forward process to remove the proposed lands from the County Forest Law and the county would then be free to do what they want with the land. Further information will continue to be provided and discussed at future meetings. Frostman, Kangas and Johnson exited the meeting at this time. Wage Study and allocation of contingency dollars for this purpose: Abeles-Allison reported that the Personnel Committee has made a recommendation to the Executive Committee to consider allocating funds for a new wage study to be conducted by Carlson-Dettman Consulting. Patrick Glynn with Carlson Dettman joined the meeting via telephone. Glynn reported that the wage market has been changing rapidly over the last 3 years. Typically a full re-assessment of wages is recommended every 5-7 years. A range of 10-20 employers are used as comparables for wage comparisons on each position. Glynn stressed the importance of a strong plan for implementing the compensation plan and an understanding by employees of how the compensation plan will be implemented and managed. The $10,000 proposal is for a “market update” using the existing wage schedule, but would not look at job description duties or do a point factor analysis. The $28,000 proposal uses the job descriptions/duties and point factor analysis and compares the duties of the positions, not just the job title when conducting the market analysis. 10-20 relevant comparables would be obtained for each position. Carlson Dettman would use the job descriptions to conduct the point factor analysis. Glynn exited the meeting at this time. Consensus of the committee is to recommend that this be forwarded to the County Board for consideration. Formal action could not be taken due to lack of a quorum. Strand suggested that references be conducted on this company. 2016 Budget Presentation: 2016 Proposed Budget documents were provided to the board members present. Abeles-Allison explained the layout/sections of the document and a summary of the proposed levy/mill rate. Next budget meeting is scheduled for September 16. Contingency Fund allocation for well abandonment with Land Conservation: Further information will be received from the Land & Water Conservation Department on this topic. The funds allocated in the 2015 budget have already been exhausted, although additional project requests have been received. Audit Update and Possible Action regarding fund balance dedication: The committee referred to page 15 of the 2016 budget book to review audited fund balance figures for the end of 2014. Abeles-Allison explained the balances and options that could be considered for committing funds. Bayfield County Business Park Planning and Policy: Correspondence from the Economic Development Corporation was reviewed with regard to planning for the Business Park. Purchase agreements with the Town of Eileen and Greg Martinsen have been signed. Reports: 1. Bayfield Business Park, World Class: World Class Manufacturing located in the Bayfield Business Park 8 years ago. There are a couple of problems with the building. Bayfield County has a partnership with Impact Seven which facilitated the development of the business park to facilitate the start-up of World Class Manufacturing. Bayfield County Industrial Development Agency will be discussing this topic at an upcoming meeting. 2. Tower Update: Jan Victorson and Abeles-Allison will be meeting with the concerned citizens regarding this topic. The property involved with the tower being discussed is leased by Bayfield County from the City of Washburn. 3. Treasurer Report, end of August: Reviewed financial status in comparison with the previous year. 4. Financial Report for end of August: Reviewed financial reports for all departments/funds. All budgets are looking good, with no major discrepancies noted. Forestry revenues are again higher than anticipated. Meeting Adjourned at 5:41 pm.