HomeMy WebLinkAboutExecutive Committee - Minutes - 11/10/2016Minutes of the
Bayfield County Executive Committee Meeting
4:30PM, November 10, 2016
Emergency Operations Center (EOC), Bayfield County Annex Building, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, Fred Strand, Shawn Miller (via telephone),
William Bussey, Harold Maki
Members Excused:
Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Assistant, Rich
Setzke-Maitland, Singler & VanVlack
Meeting called to order at 4:30pm by Chairman Rondeau.
Public Comment: None
Minutes of October 13, 2016: Motion Silbert, Strand to approve minutes of the October 13,
2016 Executive Committee meeting. Motion Carried (6-0).
2015 Audit Presentation, Rich Setzke: Abeles-Allison explained that Mr Setzke works for
Maitland, Singler and VanVlack and is the primary responsible for the Bayfield County audit.
Setzke reviewed the introduction letter of the audit which identifies any deficiencies noted within
the audit. One notable change this year is the requirement to include pensions within the audit.
Miller asked if there were any red flags within the audit with regard to Northern Lights. Setzke
reported that he did not note any difficulties while conducting the audit or any significant
findings of concern. Silbert asked about the supplementary information that is included. This
information is provided by county management to summarize activities for the year. This
information is not audited. Setzke explained that the most important/informational pages of the
2015 audit are pages 15 & 16. Long term obligations include the Nursing Home Debt and Sick
Leave liability. The committee reviewed page 36 for detail on Fund Balances. Setzke reviewed
one finding, outlined on page 75, which states that the auditor wrote the financial statements,
they were not written by the county. The county is continuing to work toward eliminating finding
number 2. Finding number 3 was an allocation error, which has been corrected.
2016 Budget Overview, Accomplishments, Capital Improvement Summary: Abeles-Allison
reviewed the status of capital projects that were budgeted for 2016. A list of those projects was
included in the meeting packet.
Discussion and Possible Action, 2016 Budget Adjustments; Copier Fund: Revenues will
offset expenditures, however, because of the addition of more copiers to the fund, the revenues
and expenditures will both be above original budgeted figures.
Motion Bussey, Silbert to approve the budget amendment for copier fund and move to full county
board for approval. Motion Carried (6-0)
Discussion and Possible Action Regarding 2016 Contingency Expenditures: Abeles-Allison
reviewed contingency expenditures that have taken place in 2016. A summary of the
expenditures and other funds earmarked was provided in the form of a handout.
a. Maintenance Department/Tractor: This is budgeted in 2017, but is recommended for
purchase in 2016 instead.
b. Courtroom Video/Audio Project: A technical problem has been detected and will
require a new piece of equipment, also budgeted in 2017, but wish to purchase in 2016.
c. Holiday Party: Estimate of $2400 cost.
d. Hydrogeologic Atlas Project: matching funds budgeted in 2017. Grant has been applied
for, but will not be known if awarded until July 2017. Funds are needed to begin the
study in January.
e. Jail Cameras: purchase/install of 4 additional cameras in areas not currently monitored.
Estimate at $8,000
Motion Bussey, Silbert to authorize the use of 2016 contingency funds including: $10,500 for a
tractor purchase, $10,054 for courtroom audio expenditure, $2,400 for holiday lunch, and
$8,000 for jail cameras. Forward the proposed $16,000 request for funds to begin the
hydrogeologic atlas project to the full county board for discussion. Authorize that a budget
adjustment be done for the 2017 budget. The adjustment will eliminate the funding for the
Tractor and courtroom video/audio equipment that will be purchased in 2016 and will return
those funds to the general fund, fund balance.
Discussion took place regarding what the hydrogeologic atlas will do, who will conduct the
study, and what departments will use the data collected.
Motion Carried (6-0)
Discussion and Possible Action Regarding Youth Scholarship Program: Goal is to get youth
involved in local government. Require a 1 page essay and attendance at 2 local government
meetings. $300 scholarship for participants selected. Other input from board members is
welcome. Consensus of the committee is to support youth interest in local government.
Space Study RFP Input: Feedback from departments was shared. Suggestion from the
committee is to have the draft report shared with department heads prior to presentation to the
Executive Committee and County Board.
Wages: A half percent increase was included in the 2017 budget. This will be implemented for
January 1, 2017.
Bayfield County Administrator Evaluation: The committee reviewed the evaluation form and
asked for input on the format and content of the form.
Reports:
Tribal County Relations Committee: Memorandum of Understanding regarding land
was unanimously approved at the committee level and will be forwarded to the County
Board for approval. Another Joint County-Tribal meeting is being planned for January
2017. Comment was made that public lands transferred to the tribe should continue to
allow for public access for hunting, etc.
Health Insurance Update: Personnel Committee approved implementation of a
Qualified High Deductible Health Plan. 1% increase in the employee share of health
insurance premiums. Plan includes a Preventive Rx Program
Hillside Tower Project Update: Bids to be opened next week with project completion
by January 2017.
Superior Days Topics Update: Bayfield County submitted 4 topics for consideration.
Discussion issues important to Bayfield County will include: Transportation Aids, Water
Resource Protection/Shoreland Zoning, Broadband Support, 911 upgrades, Trail
Maintenance Aids. PILT program will be a legislative topic.
WCA County Ambassador Program: The program was discussed. Strand may be
interested in participating.
The committee did not go into closed session.
Meeting Adjourned at 6:12pm