HomeMy WebLinkAboutExecutive Committee - Minutes - 5/11/2017Minutes of the
Bayfield County Executive Committee Meeting
6:00pm, May 11, 2017
County Board Room, Bayfield County Courthouse, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, Harold Maki, Shawn Miller, Fred Strand
Members Excused: William Bussey
Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Assistant, Craig
Parks-Maintenance Supervisor, Scottie Sandstrom-BCEDC, Denise Tarasewicz, Register of
Deeds
Meeting called to order at 6:00pm by Chairman Rondeau.
Public Comment: None
Minutes of April 6, 2017: Motion Silbert, Strand to approve minutes of the April 6,
2017 meeting. Motion Carried (5-0).
Business Park Road Engineering Presentations, C & S Design and Cedar
Corporation: Representatives from both companies were present to make presentations
to the committee at the request of the committee.
Cedar Corporation: Seth Hudson, Russ Kiviniemi provided a handout of their proposal
and reviewed it with the committee. Design of the road and regional storm water pond
are included. Cedar Corp reviewed details included in the Design, Bidding, and
Construction Oversight phases. The proposal is based on a project estimate of $570,000
for the road and pond construction. The proposal can be adjusted if the regional pond is
not considered at this time. The county could consider installing a gravel road initially
and then pave at a later date. An estimated timeline was reviewed.
Mitch Tromberg, PatMcKuen, Russ Fish representing C&S Design reviewed their
presentation. Steve Schraufnagel, Russ Fish, Mat McKeuen, Mitch Tromberg will be the
principal staff on the project. Tromberg reviewed the steps that C&S would take with
regard to the road design project. Patrick McKuen with Pine Ridge Land Surveying
shared his credentials and explained that he has worked on the mapping for the proposed
site over the past 2 years. McKuen stated that CSM’s are already complete and there is no
need to duplicate. Russ Fish provided his credentials and some of his work history. C&S
stated that the holding pond design is considered part of the project.
Discussion and Possible Action regarding Courthouse Dome Repair Project: Abeles-
Allison explained that his project was bid out twice over the past 2 years. No bids were
received the 1st time. The second year, one bid was received and was substantially more
than was anticipated. Photos of the needed repairs were shared. Abeles-Allison reviewed
options for repair that could be considered, including phasing, re-bidding, or awarding
the project as bid.
Motion Silbert, Miller to accept the bid from Luppino for the Dome Repair project, with a
buffer of $5,000 for unanticipated repairs. $35,000 was budgeted for the project.
$56,844 additional of contingency is authorized for the project. Motion Carried (4-1)
Discussion and Possible Action regarding Business Park Road Engineering and
Construction Engineering Proposals: Representatives from Cedar Corporation and C&S
Design exited the meeting at this time. It was noted that the committee did not ask
representatives to leave and the meeting remained open. The committee discussed the
two proposals.
Motion Strand, Miller to authorize Abeles-Allison to negotiate a contract with C&S
Design to include: Design, Bidding and Construction Supervision, with costs broken
down by phase and to ensure that the stormwater pond is included in the bid. Motion
Carried (5-0)
BCEDC Quarterly Report, Scottie Sandstrom: Business Park RFP development.
Harborview Event Center (former Steak Pit) marketing ideas. Completed the Isaac
Dymesich, KV Tech property sale at the business park. Cable area business owner
expanding to Iron River at the former Iron River Sports facility. Continuing to work with
a potential developer at the Telemark property. Business On Stage was very successful.
Tech Ed program improvements at Drummond School. Working on BCEDC promotion.
52 total visits in 1st quarter.
Motion Miller, Maki to receive the First Quarter BCEDC report and place it on file.
Motion Carried (5-0)
Discussion and Possible Action Regarding Personnel Committee Ordinance: A
handout was provided outlining suggested modifications to the Personnel Committee
Ordinance. Comment was received to allow that any county board member, not just a
Personnel Committee member be allowed to request that a policy modification be
forwarded to the full county board. A question was also asked if there is a timeline for
when a board member can request an item to be forwarded (within x amount of time from
when the action of the Personnel Committee is taken).
Motion Strand, Miller to recommend to the full county board to adopt the revised policy
as presented with the modification of item c “Any action taken by the committee shall be
subject to the review and approval of the County Board of Supervisors if requested by
any county board member within one month of when the personnel committee took the
action.”
Motion Miller, Strand to amend the motion to allow a request within one week of when
the personnel committee took the action. Amendment to the Initial Motion Failed (5-0)
Motion Strand, Maki to amend the motion to state “Any action taken by the committee
shall be subject to the review and approval of the County Board of Supervisors if
requested by a Personnel Committee Member at the Personnel Committee meeting when
the action took place.” Amendment to the original Motion Carried.(5-0)
Motion Carried on the original motion as modified.
Rondeau exited the meeting and Strand assumed control of the meeting at this time.
Discussion and Possible Action Regarding Ice Angel Funding: A history of the Ice
Angel was provided. Bayfield County has not contributed to this cause in the past. If
authorized, this would be a one-time contribution, not an annual contribution. Comment
was shared that there are several agencies in the area that provide this service and that it
is typically the Nelson brothers on Madeline Island that respond to ice emergencies
because their equipment is already in operation.
Motion Miller, Silbert to donate $2,500 to the Ice Angel from contingency funds. Motion
Carried (3-1 with Maki opposed)
Discussion and Possible Action Regarding 2018 budget amendments
a. Courtroom Audio Visual Project, 2017 year carry over $30,414, CIP
Motion Silbert, Miller to carry over the $30,414 unspent from the 2016 budget to 2017
as presented in the resolution. Motion Carried (4-0)
Discussion and Possible Action Regarding County Fund Balance Designation:
Abeles-Allison reviewed audited fund balances and suggested that it is important that the
committee consider “designating” funds for highway construction and other expenses
allocated, but not officially “designated” so that the monies are not shown as
“undesignated”.
Update and Discussion and Possible Action Regarding Northern Lights Health
Care: Northern Lights will be meeting with their auditors next week. Once that
information is received, the county may consider refinancing the debt. Silbert and Maki
will be attending the Northern Lights meeting.
Reports:
A. Space Study : A small group meeting was held with key offices. Special
Executive Committee meeting will be held at 2:00 on May 18th with a
Security and Facilities Committee meeting at 1:00. A recommendation will
be made to the County Board on May 30th.
B. April Finance and Treasurer Report, 2017: Financial report was
provided in the packet. Highlights included: revenues in general fund are
slightly higher than the same time the previous year. Human Services
expenditures are up significantly due to Family Services Placements.
Treasurer’s report showed that balances went down slightly from last
month, but are up slightly from this time last year.
C. Superior Day Issues: Abeles-Allison reported that he stopped by legislator
offices when he was in Madison last week.
D. Tower Update: Verizon has started construction. Feelers are out to other
cellular providers to locate on the tower.
E. Budget Survey and Planning Session: Results of the survey have been
received and tallied. Results will be shared over the next couple of weeks.
F. County Veteran Service Officer Convention, Bayfield: Apostle Islands
tour is open to County Board members. Details were distributed by email
for May 16th.
G. Veteran’s Park, Iron River: Forestry Committee gave the approval to
move forward with the project within 2 years. The property will need to be
removed from CFL.
H. County Resolutions for WCA: Resolutions to be considered should be
provided to the County Administrator.
Meeting Adjourned at 8:50pm