HomeMy WebLinkAboutExecutive Committee - Minutes - 5/18/2017Minutes of the
Bayfield County Executive Committee Meeting
2:00pm, May 18, 2017
Emergency Operations Center, Bayfield County Annex Building, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, Shawn Miller, Fred Strand, William Bussey
Members Excused: Harold Maki,
Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Assistant, Craig
Parks-Maintenance Supervisor, Denise Tarasewicz, Register of Deeds, Nikki Revak-DHS
Financial Manager, Elizabeth Skulan-DHS Director, Jeff Silbert, John Gary-Courthouse
Security, Kay Cederberg-Clerk of Court, Kim Lawton-District Attorney, Scott Fibert-County
Clerk, Bruce Schwartzman, Mark Abeles-Allison, Dennis Pocernich, Paul Susienka-Sheriff,
Judge John Anderson, Henry Pittner, Bonnie Chivers-Child Support Director, Brenda Spurlock-
Criminal Justice Coordinator, Jeff Lightner (2:30)
Meeting called to order at 2:04pm by Chairman Rondeau.
Public Comment: None
Minutes of May 11, 2017: Motion Strand, Miller to approve minutes of the May 11,
2017 meeting. Motion Carried (5-0).
Security and Space Study and Recommendation to County Board:
a. Space
b. Security
c. Cost
d. Prioritization
e. Additional work to be done by Consultant
Handout of 3 Options provided by BKV group were distributed for review. It was noted
that it is up to the county to identify the items within all of the options that are most
appropriate and feasible for the county to pursue.
Schwartzman and Pittner explained that creating security zones is a best practice being
implemented around the country and provides significant enhanced security. The list of 14
recommendations was reviewed.
It was noted that the office relocations suggested in options 2 & 3 are directly related to the
creation of security zones.
A map of the courthouse grounds was reviewed with suggestions for the addition of exterior
lighting identified.
Option 1 was reviewed. This option utilizes technology to enhance security and does not include
any office relocation or security zoning of the building.
Components of Option 1 included:
• Implementation Electronic keycard system
• Additional Duress Alarms
• Enhanced Camera System
• Restricted access entries. Convert some entrances to egress only.
• Enhanced Exterior Lighting
• Installation of alarms on lower level windows and windows in the County Board Room.
• Remodel of Child Support Office with security enhancements
• Partial glass partitions for several customer service windows.
• Addition of an enclosure around the fires escape from the County Board Room with a
locking egress only door at the bottom.
• Strategic implementation/placement of customer service counters/gates in offices without
customer service windows.
• Addition of bullet resistant material to the county board tables.
• Suggestion was made to add Kevlar to the Court Security desk in the courtroom.
• Sheriff’s reception window to be converted to bullet resistant material.
Brief discussion was held regarding whether it is important to be concerned with non-employees
accessing the building after hours, ie…security measures such as window alarms.
Options 2 & 3 create two separate zones for the courthouse (secured and non-secured). Based on
feedback from DHS, no changes would be proposed to the lower level of the building (no
relocation of Aging & Disability Services).
Option 2 has significant number of office relocations and remodeling. Option 2 included several
phases for the relocations and remodeling to be completed. These options also include the
addition of a security vestibule on the Northwest Court entrance.
District Attorney commented that statutorily there must be a Victim/Witness room. It would be
logistically difficult to be moved off campus, even temporarily.
Options 2 & 3 would require the addition of public restrooms on the non-secured side of the
building.
Options 2&3 include a recommendation for an addition on the west end of the annex building to
accommodate the Criminal Justice Program with a separate entrance from the Health
Department.
The proposal included high level cost estimates, based on 2017 construction values, for each of
the 3 Options provided.
Comment that signage would need to be included in the cost estimates.
Final report, based on today’s recommendations, will be presented to the County Board on May
30th.
Consultants will also provide a list of what they consider priorities based on the feedback of the
committee.
Cederberg offered to “skinny up” her office to allow additional space for Child Support.
Discussion was also held regarding the pros and cons of additional courthouse security officers.
Representatives of BKV, Department Heads and employees were thanked for their input.
Meeting adjourned at 3:32pm