HomeMy WebLinkAboutExecutive Committee - Minutes - 6/8/2017Minutes of the
Bayfield County Executive Committee Meeting
4:30pm, June 8, 2017
Emergency Operations Center, Bayfield County Annex Building, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, Fred Strand, William Bussey
Members Excused: Harold Maki, Shawn Miller,
Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Assistant, Dennis
Pocernich, Larry Fickbohm, Dan Heffner, Jim Crandall, John Carlson (4:43pm),
Meeting called to order at 4:30pm by Chairman Rondeau.
Public Comment: None
Approval of Minutes of May 18, 2017:
Motion Silbert, Bussey to approve minutes of the May 18, 2017 Executive Committee
meeting. Motion Carried.
Budget Amendments for OEI (Energy) Grant and Coroner’s Office Autopsy expenses: Two
budget amendments were presented. The first is an energy grant that will retro-commission a
heating system and will enhance the existing solar installation.
Motion Bussey, Strand to approve the OEI Energy Grant budget amendment as presented.
Motion Carried (4-0).
The coroner budget amendment would utilize contingency funds to pay unpaid bills dating back
to 2015. The current coroner budget is not sufficient to cover these expenses. Corrections have
been made to the billing address to avoid future billing problems.
Motion Silbert, Strand to approve the coroner budget amendment as presented. Motion Carried
(4-0).
Space and Security Study: The committee reviewed the list of recommendations from the
consultant. Abeles-Allison asked for direction on prioritizing the items that should be considered
for 2017. Redesign and security enhancements for the Child Support office was suggested as a
priority. Abeles-Allison reported that there is $30,000 in the 2017 budget for a replacement to
the current key card access system utilized by the Jail. It was suggested that expansion of that
system to the courthouse could also be considered, at least on a select basis for certain
departments. Ballistic glass for the sheriff’s front office and bulletproof shield around the court
security officer desk was also recommended as a priority. The state indicated that they will pay
66% of the cost for the study and modification of the Child Support office, over an undefined
period of time. Improvements to the entrance of the Zoning and Land Records offices could also
be considered. This would add additional delineation between public and office work spaces.
Additional duress alarms and cameras (criminal justice and other strategic locations). Additional
exterior lighting was suggested as another short term item to be considered.
Consensus of the committee is to move forward with a pilot key fob system in high security
offices, implement the security glass/enhancement for the Sheriff’s office and Court Security
Officer, add additional duress alarms and cameras, and child support office security
improvements. There is $50,000 in the budget for improvements in 2017. Improvements can be
made that fall within the existing budget. The committee suggested that the County
Administrator come back to the committee with a list of proposed projects for 2017 with
associated costs.
Suggestion was made by the committee that a training needs to be conducted, including county
board members, for what to do in case of various emergencies.
Heffner exited the meeting at this time.
Motion Bussey, Silbert to enter in and out of closed session for discussion and possible action
pursuant to Wisconsin Statutes §19.85(1)(e) to deliberate or negotiate the purchase of public
properties, the investing of public funds, or conduct other specified public business, whenever
competitive or bargaining reasons require a closed session. Roll Call Vote: All-Yes, Entered
Closed Session at 5:10pm . All present were invited to remain in the closed session.
Representatives of Northern Lights Healthcare were invited to participate in a portion of the
closed session.
Motion Rondeau, Silbert to return to open session. Motion Carried. Returned to open
session at 7:37pm.
Motion Rondeau, Silbert to forward the following recommendations to the County Board:
• Go forward with a refinance of the outstanding bonds for 10 years.
• Further investigate the topic of transferring licensure to the county including:
how long it would take, effects on liability insurance and the impact on
medicare payments.
• Investigate the value of the 10 acre parcel and potentially include the transfer
of that land to the county as part of the overall package.
• Consider appointing 2 members of the County Board to the Northern Lights
Healthcare Board.
Motion Carried (4-0)
WCA Platform Issues: Any issues should be forwarded to the County Administrator.
2018 budget issues including financing options for county highways: This topic will need to
be addressed during the budget process in light of the Northern Lights funding issue.
Rondeau exited the meeting at 7:40pm
Reports:
a. Dome Project update: August 31 completion anticipated. Color recommendation for the
dome is copper. This has been submitted to the state for historical consideration.
b. Business Park Road Design: Test holes were drilled.
c. Tower Update: End of August tentative on-date for Verizon. Talking with AT&T and T-
Mobile.
d. Novus Software Update: 5-county tax system. Current provider is retiring in 3 years.
e. Financial Report-May: Included in the packet. Nothing significant to report.
f. Treasurer Report-May: Balances , as predicted, are starting to take a slight drop.
g. Employee Picnic, June 14: Invite to County Board members.
Major expenditure requests for the 2018 budget were reviewed briefly.
Meeting adjourned at 7:46pm