HomeMy WebLinkAboutExecutive Committee - Minutes - 8/9/2017Minutes of the
Bayfield County Executive Committee Meeting
5:30pm, August 9, 2017
Emergency Operations Center, Bayfield County Annex Building, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, Fred Strand, William Bussey, Shawn Miller,
Members Excused: Harold Maki
Others Present: Mark Abeles-Allison-County Administrator
Meeting called to order at 530 pm by Chairman Rondeau.
No public comment
Motion Strand, Miller to approve the minutes of July 6, 2017. Motion carried.
2018 Department Budget Presentations:
• Land Records: Scott Galetka reviewed the budget for land records. Highlights included:
converting contractual staff to county employees, purchase of drone to be utilized by four
departments, continued work on the Hydro Atlas project and web based 3d modeling.
• IT: Paul Houck reviewed the Information Technology proposal;
o Civic Plus web management / 5 year contract coming due, time limit is up, 3%
increase
o Purchased Laser Fiche: document scanning / maintenance cost, $3500. Annual
budget not much change besides that.
In the Capital budget
o Licensing for upgrading servers, moving from 2012 to 2016, assumes a 3 YEAR
upgrade schedule
o UPS UPGRADE; 30KW, $35k installed. Covers dispatch, 911, jail, etc. possible
upgrade next year, 15 years old
o Also looking at Phone system replacement in 2019 or 2020.
o Part time help desk tech, hard to keep up with all requests, projects, database,
cyber security focus.
Brief discussion was held regarding the proposed part-time position and the type
of requests received through the help desk.
Question was asked about the purpose of the Uninteruptable Power Supply,
Houck reported in conditioned lines and provides battery backup for about $1
million in equipment.
• Maintenance: Craig Parks:
o Increase in contractual costs for 10 year tests for fire, water systems.
o Utility costs rising with increased jail boarding.
o Capital Improvements:
▪ Upgrade plumbing in the old part of jail, stainless fixtures, looking at other
side now, $15k,
▪ Sealing parking lots, $17k sheriff and jail the worst,
▪ floor scrubber, existing is 19 years old, replaced motor and heads 10 years
ago, leaking and deteriorating, used 1-2 hours a night.
▪ Retro commissioning of heating and cooling, checking actuators, heating
valves, damper motors, finding a lot of things not working, 75% not
working,
▪ LEDs prices are lower,
▪ woodwork restoration continuing
• Denise T: Register of Deeds;
o Scanning project may go into next year.
o Book 200-367 in scanning, inconvenient but necessary.
o Books will not be available online until indexed, need someone to index.
o Requests another 1/2 time person,
o Vital records must be finished before can wait on customers.
o Another scanning project planned in 2018, large tract index books.
• Mark reviewed County Clerk, District Attorney, Clerk of Court, County Administrator
and other departments.
Noted $1 million in new expenses in 2018 with much less new revenue anticipated.
Telemark Feasibility Study: Steve Hedberg, HK Hospitality: reviewed experience running
hotels across the world, Carlson Hotels in NW America. Over the past 4 years he has been
working with HK Hospitality and working on the Telemark Project for 3 years. Work closely
with Scottie Sandstrom, thanks for his support. Provide an update with the project. Working to
clear up title issues. Forbearance on mineral rights. Working with Cedar Corporation.
Meeting with legislators regarding a TIFF district and PACE equity funding for Bayfield County.
Financiers need a positive feasibility study.
The intent is to close on project this October. Software opening Feb 2019.
$46 million investment. Incrementally increase economics by $24 million annually.
$15,000 cost of feasibility study.
If we fund study, we own it. Shared cost to sell.
Motion Bussey, Miller to place this item on the County Board Agenda. Motion Carried (5-0)
Brief discussion regarding the potential of a TIFF district.
Next County Board meeting is August 29.
Bayfield County Economic Development Quarterly Report: Scottie Sandstrom presented the
2nd quarter report and 2018 budget request.
The report included an update on: Business Park Planning, road design, Tech Ed day for CESA
12 district, network together, share how they can strengthen curriculum. 70 company visits in
second quarter. 200 visits in 2016. 16% revenue from business support! Adding alum to
businesses, good planning at business park, KV Tech, looking at opportunities to help local
business expand.
Jane Bucy presented the 2018 budget request. BCEDC is asking for a $5000 increase for
executive director salary, step over three years, be competitive as Scottie retires, want capability
to hire a replacement. Reviewed a variety of details, consulting down, marketing down, travel
up, web down, $2385 for new director search, $4600 for training. BCEDC 1 time expense out of
savings.
Sandstrom thinks it is critical to get numbers up for Executive Director based on the international
economic development survey review. As reflected in the survey, only 11% were in our wage
scale area. 25% are in the $99k range. BCEDC is more in the Program Manager wage area as
opposed to the Executive Director wage area.
9% of respondents have no medical coverage.
Only 10% have no retirement plan.
Bussey noted that he voted in favor of the proposed budget. County has many budget requests to
consider. Sandstrom has done a wonderful job for BCEDC.
Space and Security Study:
Motion Silbert, Strand to approve $23,120 out of contingency.
Motion Silbert, Bussey to amend the motion to include sending this to the full county board for
approval. Motion Carried (4-1).
Vote on original motion as amended. Motion Carried (5-0).
CEDS Project-Northwest Regional Planning Commission: Motion Bussey, Strand to
recommend the Business Park Development, Solar MicroGrid installation, securing Permanent
Trail Right of Ways and development of an Offender Treatment Center as CEDS priorities.
Motion carried, 5-0.
Replacement Member for Business Park Advisory Committee: Motion Bussey, Miller to
appoint Preston Mikula in place of Cody Bohls to the Business Park Advisory Committee.
Motion Carried (5-0).
SolSmart Designation: Motion Bussey, Silbert to approve the SolSmart designation. Motion
Carried (5-0).
The committee did not enter closed session.
REPORTS:
a. Financial Report July, 2017
b. Treasurer Report July, 2017
c. Review of YTD Legal Fees
d. Dome Project
e. Tower Project
f. 2018 Budget
Meeting Adjourned at 7:23pm.
Minutes submitted by Mark Abeles-Allison