HomeMy WebLinkAboutExecutive Committee - Minutes - 10/2/2017Minutes of the
Bayfield County Executive Committee Meeting
4:30pm, October 2, 2017
County Board Room, Bayfield County Courthouse, Washburn, WI
Members Present: Brett Rondeau, Jeff Silbert, William Bussey, Harold Maki, Shawn Miller,
Jeremy Oswald
Members Excused: Fred Strand
Others Present: Mark Abeles-Allison-County Administrator, Kris Kavajecz-Assistant, Paul
Houck-Director of Information Technology, Jason Bodine-Forestry and Parks Administrator
Meeting called to order at 4:30 pm by Chairman Rondeau.
Public Comment: None
Motion Silbert, Maki to approve Minutes of September 27, 2017. Motion Carried (5-0)
Motion Miller, Maki to approve minutes of September 28, 2017. Motion Carried (5-0)
2018 Budget:
Abeles-Allison reviewed the summary of activities/meetings that have taken place to date
regarding the 2018 budget. A summary spreadsheet with changes to be made prior to
publishing the budget will be finalized at the end of this meeting.
Presentation by Information Technology Department: Paul Houck reviewed the
Information Technology proposal for the 2018 budget, including proposed capital
purchases. Proposed budget is requested to increase about 4.1% due to additional half
time Help Desk employee. Houck reviewed accomplishments from 2017. 2018 goals
include adding the half-time staff and replace approximately 30 computers/laptops per
year. VPN solution will give better security control over laptops. UPS back up is about
15 years old and has only about 15 minutes of emergency back-up if the building’s
generator does not activate immediately during a power outage. Discussion regarding
replacement of courthouse security cameras and recorders, which are poor quality and are
no longer supported for maintenance. Houck also reviewed capital purchases planned for
2018. Houck stated that Bayfield County is positioned average in comparison with other
county technology departments. Our technology could be increased, but could also be
much less.
Presentation by Forestry & Parks Department: Jason Bodine reviewed the Forestry and
Parks proposed budget for 2018. Discussion was held regarding revenue trends. Bodine
reported that the county was awarded “The most productive county” for the third year in
a row. Bodine reviewed items included in the Capital Improvement budget. Items 57 &
58 could be eliminated because the department plans to have 2 employees share a
workspace since they both have limited office hours. The current Yurts have been
extremely successful. An additional yurt is planned to be added near the existing yurt site
in Bayfield. Improvements are planned for the Big Rock Park for 2018 including:
regrading of sites and parking lot, walking trail improvements, sign repair, tree trimming
and removal.
Review proposed budget and changes: Changes that have been identified to date were
reviewed as listed on the budget changes spreadsheet. It was noted that several items are
suggested to be moved from the 430 Fund to the General Fund Departments at the
recommendation of the auditors. The committee discussed the Northern Lights bond
payments and how those are reflected in the budget along with the lease payments.
Motion Bussey, Silbert to recommend to the full county board a Levy of $9,729,840 for
2018 to include those items listed on the budget changes spreadsheet.
Discussion was held regarding additional expenses that occur after the budget is
approved, where contingency is utilized, or in certain circumstances when a budget
amendment is required to utilize fund balance.
The committee discussed the Capital Improvement Budget and items that had originally
been requested, but were recommended for exclusion by the County Administrator.
Original requests were $1.45 million, with revised proposal of $1.1 million.
Motion Miller, Maki to amend the budget to include an additional $25,000 in the Fair
budget for the electrical project to come from Fund Balance or another source. Motion
Carried (5-0)
Action was taken to approve the original motion with the amendment as approved.
Motion Carried (5-0)
Motion Miller, Silbert to enter closed session for discussion and possible action pursuant to
19.85(1)(g) for the purpose of approving closed session minutes of September 14, 2017. Motion
Carried (5-0)
Motion Silbert, Bussey to approve closed session minutes of September 14, 2017. Motion Carried
(5-0)
Meeting Adjourned at 6:10pm.
Minutes submitted by Kristine Kavajecz