HomeMy WebLinkAboutPersonnel Committee - Minutes - 2/17/2003Personnel Committee Meeting Minutes
February 17, 2003 4:00pm
Bayfield County Board Room
Members in Attendance: John Blahnik, Harold Maki, Neil Paulson, David Good , Brett
Rondeau
Others Present: Bill Kacvinsky, Mark Abeles-Allison, Kris Kavajecz
Meeting called to order at 4:00pm by Chairman Blahnik
Motion by Paulson, Second by Rondeau to approve the minutes of the January 14, 2003
meeting as presented. Motion Carried
Motion by Maki, Second by Rondeau to enter Executive Session Pursuant to WI Statute
19.85 (1) (c ) for the purpose of considering compensation of Seasonal/Casual and
Limited Term Employees. Roll Call Vote. All Yes.
Motion by Rondeau, Second by Paulson so return to Open Session. Roll Call Vote. All
Yes
Motion by Rondeau, Second by Good to increase Lisa David’s wages from $8.50 per
hour to $10.00 per hour, effective 2/17/03 and to maintain the existing $10.00 cap for
remaining employees. Roll Call Vote: All Yes
Review and Approval of Union Side Letters:
Abeles-Allison explained that the AFSCME Side Letter Requesting the extension of the
Alternate Work Schedule for Human Services is necessary only because the dates
identified in the side letter were incorrect. Item #11 reflects the correct expiration date of
December 31, 2003.
Motion by Rondeau, Second by Good to approve the side letter outlining the Alternate
Work Schedule Pilot Program in the Department of Human Services with the corrected
expiration date of December 31, 2003. Motion Carried
Abeles-Allison explained that the second AFSCME Side Letter pertained to the hiring of
2 grant employees in the Land Conservation Department. The side letter agrees that
these employees will not be represented by the union for one year, with a review of the
positions and union status at that time.
Motion by Paulson, Second by Good to approve the AFSCME side letter agreeing that
the two grant positions in the Land Conservation Department will not be represented by
the Union for one year, and that the positions will be re-evaluated at the end of the first
year. Motion Carried.
Review of Job Opening Evaluation Checklist:
The committee reviewed a form that will be used by the County Administrator to
evaluate requests for new or replacement employees. A suggestion was made to add
whether this is a Union Position, if yes, which union, also a space for Administrator
Approval.
Review of Personnel Policy Manual Revisions to Section IV:
Abeles-Allison provided a handout which showed the changes that are being proposed.
Abeles-Allison reviewed the changes with the committee. Minor typographical
corrections were noted. The following changes were suggested:
Page 402, Section 3: A guideline should be established identifying the length of time
applications will remain on file and also a guideline identifying how long an employment
pool will be utilized. A statement should also be included that advertising will be placed
in the most applicable and appropriate locations for the particular job opening.
Page 502, Rejection of Applications: "Incomplete Applications will not be accepted”
Page 403, Section 5, item d: Should be clarified to include employees of a department
over which a relative supervises or advises.
Page 404, Section 1: Clarify that tests must be “validated”.
Page 405, Section 6: Include a statement that Oversight Committee Members are
encouraged to participate in the interview and selection process.
Page 405, Section 2, item a: Clarify that LTE employees may only work 120 days per
calendar year.
Page 407, Section 2, item b, last paragraph: “Exceptions to the cap will be considered in
cases where licensure is required.”
Page 409, Section 4, the last paragraph: Requests to review personnel files must be made
in writing and must request a specific date and time to review the file. The policy should
also state that a fee will be assessed for copies of a personnel file.
Page 409, Section c: Employment file should also include an Exit Interview where
applicable.
Abeles-Allison explained that Department Heads will review all revisions to the policy
and a final revised copy will be reviewed by the Personnel Committee prior to
distribution to the County Employees.
A brief discussion was held on whether the Personnel Committee should be included in
the decision to replace a vacant position. The committee agreed that if a budgeted
position became vacant, the County Administrator and Department Head could work
collaboratively to decide whether the position should be filled. If a new, unbudgeted
position were requested, the request would need to be approved by the Oversight
Committee as well as the Personnel Committee.
The Personnel Committee would like to review Exit Interviews.
Motion by Paulson, Second by Rondeau to enter Executive Session pursuant to WI Statute
19.85(1) (e) for the purpose of discussing negotiation topics. Roll Call Vote: All Yes
Motion by Rondeau, second by Paulson to return to Opens Session. All-Yes.
Motion by Paulson, Second by Rondeau to adjourn. Motion Carried. Meeting adjourned
at 6:05pm
Next meeting March 20th at 4:00pm