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HomeMy WebLinkAboutPersonnel Committee - Minutes - 1/15/2004L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2004\Personnel Committee Minutes 011504.doc Page 1 of 2 Personnel Committee Minutes January 15, 2004 3:00pm County Board Room Members in Attendance: Brett Rondeau, John Blahnik, Dave Good, Neil Paulson, Harold Maki Others in attendance: Mark Abeles-Allison, Patrick McGuire, Denise Kontny, Jim Mattson, Linda Lindahl, Mike Furtak Motion by Paulson, second by Rondeau to approve the minutes of the November 20, 2003 Personnel Committee Meeting with the following corrections: there are currently 5 levels that Department Heads are place in, and clarify what a “Qualifying Event” is for insurance eligibility. Motion Carried. Abeles-Allison asked to modify the order of agenda to accommodate the Executive Session first. Motion by Good, second by Paulson to enter Executive Session pursuant to Wisconsin Statutes 19.85(1)(e,c) for the purpose of discussing: a. Request from WPPA to represent CCO’s b. Grievance discussion and possible action; Roll call vote: all yes. Motion by Good, second by Paulson to return to open session. Roll Call Vote: All Yes, Motion Carried. Abeles-Allison reported that two of the three labor contracts are signed. The WPPA contract should be signed in the next few days. AFSCME Side-Letters: On-Call pay for Health Department Staff: will be considered by union this month. Wage adjustment for new hire employees desiring Health Insurance Coverage: will be considered by union this month Alternate Work Schedule: Copies of the side letter for the AWS were distributed. All signatures have been received except the Co. Administrator. Motion by Paulson, second by Good to approve the Alternate Work Schedule side-letter. Discussion: The agreement is for 3 years, with stipulation that it may be cancelled in 30 days. This is a pilot program and if it is successful it may be incorporated into the next labor contract. Motion Carried. Information Services Presentation, discussion and possible action: Dag Bystrom entered the meeting at this time. Bystrom provided a draft revised job description for Paul Houck. Blahnik asked Bystrom to explain the differences between the existing and revised job descriptions. The main difference has to do with the Wide Area Network. Abeles-Allison reviewed a handout that was provided, which explained that workload is one of the main issues. A comparison shows that the industry standard is approximately 40 personal computers per technician. Bayfield County staff currently supports 80 to 90 personal computers per technician. Comparisons of surrounding counties were provided. Abeles- Allison explained that the county also contracts with Bill Lewis and Ken Hibbe for $36,000 per year to support the Clerk’s Office computers. It is hoped that this system will be replaced in the next year and the contract will not be needed. Bayfield County currently maintains 20 servers and 7 networks. Abeles- Allison reviewed the handout of the existing computer network in the county. Abeles-Allison explained that a study was done in 1998, which, for the most part, matches the actions that have been taken by the IS department. It was suggested that a sub-committee be formed to meet with IS to discuss the short and long term goals of the IS department and county as a whole regarding technology. L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2004\Personnel Committee Minutes 011504.doc Page 2 of 2 The Ad Hoc Committee will be made up of Abeles-Allison, Good, Paulson, Rondeau, and Bystrom. The committee will study and make recommendations on modifications to the IS plan. Paulson requested that a draft 4-year plan be available for the first Ad Hoc committee meeting. Paulson also requested a copy of Bystrom’s job description. Staffing updates: Sanitarian started Dec 1, Michelle Simone UW Extension: Denise Tarasewicz ½ time (also ½ time ROD) LCC: vacancy of grant position will be replaced with contract employee Jailers & CCOs: 3 jailers starting over the next couple of months, POWTS: Anticipate a March 1 resignation of Chad Rochwite. There are discussions between Health Sanitarian and Zoning to combine this position. Discussions are continuing. Other Items: Abeles-Allison explained that two memos were sent to select Dept Head Groups. The idea is to meet with these groups to discuss opportunities for co-locating and possible consolidation. A handout of info gathered from other counties that have co-located offices or consolidated offices was reviewed. Motion by Maki, second by Rondeau to adjourn. Motion Carried. Meeting adjourned at 5:10pm.