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HomeMy WebLinkAboutPersonnel Committee - Minutes - 8/4/2011L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2011\Personnel Committee Minutes 080411.doc 1 | P a g e Minutes of the Bayfield County Personnel Committee 4:00 pm Thursday, August 4, 2011 Emergency Operations Center (EOC), Bayfield County Annex, Washburn WI Present: Brett Rondeau, Shawn Miller, Dee Kittleson, Beth Meyers Excused: William Bussey Others Present: Mark Abeles-Allison-County Administrator Called to order at 4:00pm by Chairman Rondeau. Motion Miller, Kittleson to approve minutes of the July 7, 2011 Personnel Committee meeting. Motion Carried. Staffing: Abeles-Allison reviewed a list of staffing changes that have taken place in the recent month. A discussion was also held regarding the potential staffing possibilities, pending the outcome of the 2012 budget. Several expressed concern and distaste for layoffs. The Committee discussed alternatives including making decisions on staffing levels for individual departments, then when vacancies occur, reducing staffing levels in those departments, with the idea that employees could bump to fill vacancies. Reclassification Policy: Reviewed proposed modification to the reclassification policy clarifying that an employee must be in a specific pay level for 24 months before they may request a reclassification. Motion Meyers, Kittleson to approve the revised reclassification policy. Motion Carried. Mileage Rate/Vehicle Policy: General discussion regarding the vehicle use/mileage reimbursement policy. Consensus of the committee was to implement a policy disallow use of vehicles for commuting purposes. The County Administrator was directed to implement the program but to provide flexibility as allowed per IRS guidelines as it relates to de-minimus employee usage. Health Insurance/2012 Budget: Discussed health insurance proposal process and feedback to date. Two brokers are assisting the county in securing alternate bids proposals. In addition the county is researching the State Health Plan. The Committee reviewed roll over provisions for the Bayfield County HRA program for non- represented employees. Concern was raised that the current roll-over could create incentives for employees to stay on the plan. The current 85% roll over is equivalent to the 10% county contribution. AFSCME roll-over provisions were currently 50%. Motion Miller, Meyers to reduce the roll-over of eligible unused HRA funds in 2012 to 50% (from 85%) for non-represented employees. Motion Carried. This policy would not affect the current year, only the 2012 year and the carryover that is determined in 2013. L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2011\Personnel Committee Minutes 080411.doc 2 | P a g e WI Act 10 and WI Act 32: Abeles-Allison reported that the state has provided some clarification on who is to contribute the employee share of WRS contributions, when they are to begin contributing them, and exceptions. New employees have begun contributing the employee share and non-represented employees will begin making contributions at the end of August. A counsel opinion regarding elected officials paying the employee share of WRS contributions was reviewed. It was noted that several other counties had made the decision not to deduct WRS employee share until the officials current term had ended. The Committee confirmed their direction to follow counsel advice to have elected officials pay the employee share of WRS. Merit Pay System: The Committee reviewed the Merit Pay handouts prepared for the BRB discussions. Shawno County has a system in place for non-represented employees. The system is connected to the employee evaluation process. Motion Meyers, Kittleson to explore the implementation of a merit pay system in 2012. Motion Carried. No executive session was held. Meeting adjourned at 5:33pm. Next meeting scheduled for September 1, 2011.