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HomeMy WebLinkAboutPersonnel Committee - Minutes - 11/3/2011L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2011\Personnel Committee Minutes 110311.doc 1 | P a g e Minutes of the Bayfield County Personnel Committee 4:00 pm Thursday, November 3, 2011 Emergency Operations Center (EOC), Bayfield County Annex, Washburn WI Present: William Bussey, Brett Rondeau, Beth Meyers, Shawn Miller Excused: Dee Kittleson Others Present: Bill Kacvinsky, Mark Abeles-Allison, Dawn Dreshler-RJF Agency, Bob St. Arnold-RJF Agencies, Paul Morning-Security Health Plan, John Bennett, Kris Kavajecz Motion by Miller, Bussey to approve minutes of the October 6, 2011 Personnel Committee meeting. Motion Carried. Transition Committee Report: Abeles-Allison reported that the Transition Committee will meet again on November 16. Goal of the committee is to have revised Personnel Policies and Administrative Manuals in place by January 1, 2012. Department Heads have expressed concern with any changes to sick leave payout on retirement. Attorney Borowski and Abeles-Allison have been asked to provide options with regard to employee benefits at the November 16 meeting. Health Insurance Proposals: Abeles-Allison reviewed a summary of differences between the GHT plan and the Security Health Plan. Feedback from references for Security Health Plan were shared. Health Security Representative Paul Morning explained the SHP proposal, which includes a Point of Service (POS) and Health Maintenance Organization (HMO) plan option. He clarified there is no waiting period for services and an amendment would be drafted to mirror the GHT language with regard to oral surgery and replacement of natural teeth. The plan reflects a 2.5% increase over current premiums and includes a maximum not to exceed (NTE) premium increase in 2013 of 13% to 15%. Premiums for Medicare supplemental coverage would be approximately ½ of the current plan premiums. Employees would have the option to switch between HMO and POS during annual open enrollment periods. It was noted that the GHT currently offers Cobra services as part of the plan, whereas SHP would charge an additional fee for this service. The annual cost is estimated at $1400 annually. GHT has also offered an annual wellness grant. SHP has health educators on staff that will work with the county on wellness initiatives. The committee reviewed the language in the WPPA and AFSCME union contracts to ensure that a change of providers was allowable. It was noted that both unions were provided copies of the draft plan document and provided input on specific coverage items. It was also noted that the current side letter with both unions allowing for a 1-year high deductible plan, offset by county paid HRA dollars will expire on 12/31/2011. Unions are hesitant to extend the side letter due to legislative issues. It is financially beneficial to both the employer and employees to continue the high deductible plan. Abeles-Allison will issue a letter to the unions extending the HRA/high deductible plan. L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2011\Personnel Committee Minutes 110311.doc 2 | P a g e Motion Miller, Bussey to accept the proposal from Security Health Plan with RJF Agency as broker, and to begin offering both the POS and HMO plan options on January 1, 2012. Motion Carried. Staffing Review/Prioritization: Planning & Zoning Administrator, Karl Kastrosky discussed the potential in the future to utilize technology in his department to reduce the amount of fieldwork necessary. He reviewed the duties of each current staff person. The trend in the department is an increase in the amount of enforcement time. Permit statistics were reviewed. Kastrosky sees the potential for combining the Planning & Zoning Department with the Land Records Department in the future with proper planning and tools. He emphasized this is big picture, out of the box thinking, something to consider, not a recommendation. Kastrosky explained that recently hired part-time employee Krystal Hagstrom was hired at 50% time. She works 70% in the summer and 30% in the winter. He proposes to adjust her hours so that during the winter she has enough income to offset her cost of health insurance. As it stands, she may be required to pay a portion of health insurance premiums to the county in addition to her wage during the winter months. The committee discussed the need to staff based on department work load. Abeles-Allison to work with Kastrosky on this issue. Worker’s Compensation Insurance: Wisconsin County Mutual Insurance is Bayfield County’s current carrier. Abeles-Allison recommended getting quotes from other providers. Discussion regarding worker’s comp. The rating will be the same regardless of carrier. The difference is what the company provides as dividends. Motion Bussey, Meyers to authorize Abeles-Allison to seek proposals for worker’s compensation insurance. Motion Carried. 2012 Non-Represented Employee Wages: Abeles-Allison reported that a 2% wage increase was bargained for represented employees in 2012. Committee discussed the impact of policy changes on non-represented employees. Motion Meyers, Miller to recommend a 2% wage increase for non-represented employees in 2012 and to forward to the full County Board for consideration. Discussion. Motion Bussey, Meyers to amend the motion to reflect a 2.2% wage increase. Motion Carried. Vote on the original motion as amended: Motion Carried. Meeting adjourned at 5:30pm.