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HomeMy WebLinkAboutPersonnel Committee - Minutes - 1/5/2012L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2012\Personnel Committee Minutes 010512.doc 1 | P a g e Minutes of the Bayfield County Personnel Committee 4:00 pm Thursday, January 5, 2012 County Board Room, Bayfield County Courthouse, Washburn WI Present: William Bussey, Brett Rondeau, Beth Meyers, Shawn Miller, Dee Kittleson Others Present: Mark Abeles-Allison-County Administrator, Kristine Kavajecz-Confidential Secretary, Jack Olson-Child Support Director, Tom Toepfer-Highway Commissioner Rondeau called the meeting to order at 4:00pm. Motion by Kittleson, Meyers to approve minutes of the November 15, 2011 Personnel Committee meeting. Motion Carried. Highway Department Vacation Carry-Over Requests: By consensus, the committee agreed to move item #4 up on the agenda. Toepfer reported that two highway department employees have requested to carry over vacation time. Per the union contract the request must be approved by the Personnel Committee. Motion Miller, Bussey to approve the vacation carry-over requests of Susan Butterfield and Jim Zifko as presented. Motion Carried. Toepfer exited the meeting at this time. Staffing Review & Prioritization: Child Support Administrator, Jack Olson provided an overview of the staff and duties of the Child Support Office. There are currently 711 active cases. Cases in the department have averaged between 700-725 for the last several years. No significant operational changes at the state level are anticipated in the next two years. Olson reported that he is considering retirement, possibly at the end of 2012. Olson also reported that the Financial Worker in the Department is eligible for retirement, however, has not stated any intention to retire. The committee discussed potential plans for transition due to retirement(s). 66% of costs to operate the department come from federal funding. Additional monies come from the state, although these funds were cut by 50% in 2012. Currently approximately $40,000 in levy funds are used to help operate the department. Olson emphasized his desire to have the ability to train a replacement prior to his retirement. Olson exited the meeting at this time. WIC Operating Hours: Handout of request from WIC was distributed. The program is requesting to increase operational hours, but not increase amount of hours staff work. This would be accomplished by utilizing an alternate work schedule in which some employees may work 4 days. The WIC program serves Ashland, Iron and Bayfield Counties with approximately 900 clients. Bayfield County is the financial administrator of the program. Motion Bussey, Meyers to approve the request for extended operational hours for the WIC program as presented. Motion Carried. L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2012\Personnel Committee Minutes 010512.doc 2 | P a g e Wages for Part-Time Occasional Cooks: Request from the Jail Administrator was reviewed. The request outlined a wage increase for part-time occasional cooks. The wage would be a sliding scale, still below the regular part-time and full-time cook wages. Consensus of the committee was to allow Abeles-Allison to make a determination on this topic. Mileage Rate: Abeles-Allison reported that the IRS mileage rate is 55 cents. In 2011, Bayfield County set the mileage reimbursement rate at 51 cents. Motion Kittleson, Meyers to retain the mileage rate at 51 cents. Motion Carried. Staffing Update: There are currently two positions open. At the time of the meeting, 12 applications have been received for Deputy Sheriff and 51 for Forester. Both positions closed next week. The on-line application process has been very successful. Reports: Abeles-Allison reported that the Worker’s Compensation carrier changed to Argent/West Bend as of January 1. A $15,000 savings is anticipated in 2012. 40-hour work week was implemented in the Forestry Department. Transition to the Security Health Plan has gone smoothly so far. Transition Committee will meet on January 18 at 4pm. Abeles-Allison reported that Highway staff have expressed concern with potential changes to their health insurance and HRA. They also expressed concern with the implementation of the mandatory employee contribution to WRS beginning in 2013. Motion Kittleson, Bussey to enter executive session pursuant to Wisconsin Statutes §19.85(1)(c, e, f, i) for the purpose of discussion and possible action regarding approval of Executive Session Minutes of the October 6, 2011 Personnel Committee meeting; discussion and Possible Action related to employment arbitration; and discussion and Possible Action Regarding Performance and Wage Adjustments for Non-Represented Employees. Roll Call Vote: All-Yes. Committee entered executive session at 5:07pm. Motion Meyers, Bussey to return to open session. Motion Carried. Returned to open session at 5:22pm Meeting adjourned at 5:22pm.