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HomeMy WebLinkAboutPersonnel Committee - Minutes - 7/5/2012Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, July 5, 2012, Emergency Operations Center, Bayfield County Annex, Washburn, WI Members Present: Brett Rondeau, Shawn Miller, Neil Schultz, William Bussey Members Excused: John Bennett Others Present: County Administrator Mark Abeles-Allison, Confidential Secretary-Kris Kavajecz, Clerk of Court-Kay Cederberg, County Clerk-Scott Fibert, Dennis Pocernich, Sheriff Paul Susienka, Denise Bailey Called to order at 4:00 by Chairman Rondeau Minutes: Motion Miller, Schultz to approve minutes of the June 7, 2012 Personnel Committee meeting. Schultz identified two additional points that were made at the meeting that he felt were important to include in the minutes: Iron River area businesses were unable to provide materials for the CTH H repairs following recent storms. Highway Commissioner explained the need for trained drivers and that training is generally conducted through ride-alongs with existing employees. Consensus of the committee was to approve with the additions discussed. Motion Carried. Eau Claire County Decision related to elected official contributions to WRS and Health Insurance: Abeles-Allison explained that in June 2011, non-represented employees, including elected officials began contributing the employee share of WRS contributions. Elected officials have provided a letter stating their concern with this, explaining that they feel that per the statute, their compensation is set prior to taking out papers for their elected office, so the compensation cannot be changed until the end of their terms. The committee reviewed the wording of the statute. Bayfield County established, by resolution, wages for elected officials. Eau Claire county elected officials litigated this topic. The Eau Claire Circuit Court found that the county must pay the retirement and health insurance premiums that were in place prior to the Act 10 implementation. The Eau Claire County resolution establishing elected official wages also specified retirement and insurance contributions. Bussey suggested the committee review the prior resolutions in place in both Bayfield and Eau Claire Counties. Options for the Board to consider: Seek input from Corporation Counsel, wait for WCA recommendation based on Eau Claire decision, refund employee share of WRS withheld to date and contribute WRS going forward until end of term. Review of estimated amounts that have and will be withheld through end of terms. There is no consistency across the state as to how WRS for elected officials is being handled. Motion Bussey, Schultz to defer this topic to the next meeting, direct Abeles-Allison to get the 2 prior resolutions from Bayfield and Eau Claire Counties and further input from WCA and Corporation Counsel prior to the next meeting. Motion Carried. Fibert exited at 4:30pm Department Prioritization and Planning Discussion: Abeles-Allison explained the current practice of using an employment agency for limited term and grant positions. Strategy is to maintain existing staffing levels whenever possible. Bussey stated he would like a list of all L:\COMMITTEES AND BOARDS\PERSONNEL COMMITTEE\2012\Personnel Committee Minutes 070512.doc Page 2 of 2 county employees. The committee reviewed the summary list of staffing levels by department that is included in the budget book. Short Term Disability, Voluntary Policy Discussion: Review of the number of employees in each level of waiting period for short term disability. Current carrier does not allow new enrollment or changes to the policy to shorter waiting period without “evidence of insurability”. Labor-Management Committee is reviewing voluntary plans that may be considered. Motion Miller, Bussey to support the implementation of an additional short-term disability policy on a voluntary basis. Motion Carried. Return to Work Policy: The purpose of the Return to Work Policy is to put the current practice into a written policy. Discussion whether the policy should be applied to both work and non- work related injury situations. Motion Miller, Bussey to adopt the return to work policy. Schultz commented that in his experience he has not found this a productive policy for non-work related injury situations. Motion Carried with Schultz opposed. Reports: a. Transition Committee Calendar/Update: 5pm, July 18 b. Performance Evaluation System: Being piloted by 3 departments in the near future. An overview of the system was provided. c. Wellness Update: Programs ongoing. Wellness highlighted in the current WCA Magazine. d. Staffing: 2 highway resignations. 1 position being filled currently. Discussion regarding staffing in the highway department. e. Financial Report: Review of reports for wages and benefits paid year to date through the last payroll in June. Bailey, Susienka and Cederberg exited at 5:10pm. Motion Bussey, Schultz to enter into Executive Session pursuant to Wisconsin Statutes §19.85(1)(c, e, f, i) for the purpose of discussion and possible action regarding approval of Executive Session Minutes of the June 7, 2012 Personnel Committee meeting; discussion and possible action regarding personnel and personnel related litigation; Reviewing Re- Classification Requests; and discuss strategy with regard to collective bargaining with WPPA Local 216. Motion Carried. Entered executive session at 5:10pm. Motion Schultz, Bussey to return to Open Session. Returned to open session at 6:05 pm. Meeting adjourned at 6:05 pm.