HomeMy WebLinkAboutPersonnel Committee - Minutes - 11/1/2012Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, November 1, 2012,
Emergency Operations Center, Bayfield County Annex, Washburn, WI
Members Present: Brett Rondeau, Shawn Miller, Neil Schultz, William Bussey, John Bennett
Others Present: County Administrator Mark Abeles-Allison, Kenneth Jardine, Dee Kittleson,
Called to order at 4:00 by Chairman Rondeau
Minutes: Motion Bussey, Bennett to approve minutes of the September 6, 2012 Personnel
Committee Meeting. Motion Carried.
Department Prioritization and Planning: Abeles-Allison summarized the presentations from
departments over the last 10 months and provided an update on the presentations that were
provided. Future presentations will be planned from Tourism and IT.
Recent court decisions and actions surrounding Act 10 Legislation: Copies of recent Circuit
Court decisions were included with the meeting packet. Abeles-Allison reviewed the main points
of the decisions.
Personnel Policy Manual recommended by the Transition Committee: Abeles-Allison
reported that the Transition Committee has recommended a final policy manual for the county
board to act on at the November 13 meeting. Bussey brought up concerns with the number of
sick days provided for in the revised policy as well as the maximum amount of accumulation.
Schultz brought up his concern with the number of holidays.
Abeles-Allison provided a handout with recommendations for clarifications to the policy manual
approved by the Transition Committee.
Motion Bussey, Miller to approve recommendation regarding holiday pay as presented.
Motion Carried. Employees must be in paid status the day before and after a holiday in order to
be eligible for holiday pay.
Motion Bussey, Miller to approve recommendations regarding sick leave as presented.
Employees shall not be permitted to use sick leave to care for Mother or Father in Laws. Motion
Carried. Employees shall accrue ½ day of sick leave per month in an account that shall not be
eligible for pay-out upon retirement. The account shall accumulate up to 40 days. Existing sick
leave banks (eligible for pay-out at retirement) shall be used first. If an employee uses any
unpaid leave during a month, sick leave accrual for that month shall be pro-rated based on the
amount of unpaid leave. Sick leave banks may be used for any qualifying sick leave as defined
by the policy (not only FMLA qualifying).
Motion Miller, Bussey to approve the recommendation regarding vacation pro-ration payout at
retirement only. Motion Carried. All earned vacation (including partial year) shall be paid out
upon retirement as defined by WRS. Employees who separate from employment for any other
reason shall not be eligible for pay-out of partial year vacation. Employees who have more than
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two weeks equivalent work time in unpaid leave during the year shall have their vacation
allocation pro-rated based upon the amount of unpaid leave.
Motion Bennett, Bussey to approve the remaining recommendations as presented. Motion
Carried. Sick leave may be used by an employee once it is earned. There shall not be a 6 month
waiting period for new employees. In item 4.1.4(a) the word “obey” shall be changed to
“follow”.
The consensus of the committee was to allow Abeles-Allison the leaway to implement the one-
week accumulation of compensatory time. Several employees currently have comp time in
excess of one week. Abeles-Allison will work with these employees and department heads to
reduce the comp time accrual to meet the policy guidelines.
Motion Schultz, Bussey to enter in and out of Executive Session pursuant to Wisconsin Statutes
§19.85(1)(c, e, f, i) for the purpose of:
a) Discussion and possible action regarding approval of Executive Session Minutes of the
September 6, 2012 Personnel Committee meeting.
b) Discuss strategy with regard to collective bargaining and wages.
c) Discussion and possible action regarding personnel issues, personnel and related
litigation and review of comments received in exit interviews.
Motion Carried. Entered executive session at 5:00pm.
Motion Schultz, Miller to return to open session. Motion Carried. Returned to open session at
5:40pm.
Motion Bussey, Schultz to approve the summary of benefits recommendations with regard to
health insurance contributions and HRA Carry-Over and forward to full county board for
consideration. Motion Carried.
In 2012 a provision was provided for non-represented employees to use up to $500 from the roll-
over HRA for dental or vision expenses. Recommendation is to discontinue this provision
effective January 1, 2013. Motion Bussey and Schultz to add this to the previous motion. Motion
Carried.
Motion Schultz, Bennett to table item #7 until the next meeting. Motion Carried.
Meeting adjourned at 5:45pm