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HomeMy WebLinkAboutPersonnel Committee - Agenda - 11/6/2014 Bayfield County Administrator 117 E 5th Street, PO Box 878, Washburn, WI 54891 Ph: 715-373-6181 Fx: 715-373-6153 Mark Abeles-Allison, County Administrator Kristine Kavajecz, Assistant BAYFIELD COUNTY PERSONNEL COMMITTEE MEETING John Bennett Dennis Pocernich Harold Maki William Bussey (Vice-Chair) Brett Rondeau (Chair) Dear County Board Members: This letter is written to inform you of a Bayfield County Personnel Committee Meeting scheduled for, Thursday, November 6, 2014 at 4:00pm, in Emergency Operations Center (EOC), Bayfield County Annex, Washburn, Wisconsin. Notice is hereby given that a majority of the Bayfield County Board may be present at the meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Bayfield County Board pursuant to State ex rel. Badke v.Greendale Village Bd., 173 Wis. 2d 553, 494 N.W.2d 408(1993), and must be noticed as such, although the County Board will not take any formal action at this meeting. AGENDA 1. Public Comment 2. Approval of minutes of the September 4, 2014 Personnel Committee meeting. 3. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1)(c, e) for a) Approval of closed session minutes of September 4, 2014. b) Discussion regarding negotiation strategy for collective bargaining agreements. 4. Exchange of initial proposals for Collective Bargaining Agreements with WPPA- Deputy Sheriff & Jail Units (5:00pm) 5. The committee may enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1)(c, e) for Discussion and Possible Action Regarding: a) Collective Bargaining Negotiations b) Employee specific performance issues. c) Employee Compensation. 6. Discussion and Possible Action Regarding Personnel Policy modifications. a. Leave Without Pay Policy b. Compensatory Time Policy 7. Discussion and Possible Action Regarding Health Insurance Renewal, 2015. 8. Reports:  Pay for Performance Update  Payroll Financial Report 9. Adjourn. Should you have any questions in the meantime, please do not hesitate to contact my office. Sincerely, Mark Abeles-Allison Mark Abeles-Allison Bayfield County Administrator MAA/kak Enc. Any person planning to attend a Bayfield County meeting that has a disability requiring special accommodations should contact 373-6100, 24-hours before the scheduled meeting, so appropriate arrangements can be made. cc: Mr. Scott Fibert, Bayfield County Clerk Bayfield County Board of Supervisors The County Journal, via fax/email The Daily Press, via fax/email Personnel Narrative: November 6, 2014 ITEM 6:  Several departments have recently experienced situations where employees have exhausted all applicable paid leave time and have had need to use unpaid leave. At present employees may request leave by making a request to their department heads and the county administrator. A proposal was made to allow department heads to make this decision themselves. Department heads support this direction allowing them to make decisions for up to two weeks leave without pay, after exhausting other applicable benefits. I support this and would recommend a review after 12 months.  Department heads supported an increase of comp time from the current five day accrual to seven days. This will primarily benefit newer employees with less leave accumulation. Item 7: I wanted to confirm the health insurance changes and rates for 2015. Rates will remain the same at 2014 with three changes. 1. RX: 10/50/75 2. Physician Copay: $40 3. ER: $250 Item 8. Department heads heard from Patrick Glynn, former HR Director in Calumet County and current employee at Carlson Dettmen and Malayna Halvorson-Maes with Chippewa County. A majority of department heads were present to hear the presentation. Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, September 4, 2014 Emergency Operations Center, Bayfield County Annex Building, Washburn, WI Members Present: John Bennett, Dennis Pocernich, Harold Maki, William Bussey Members Excused: Brett Rondeau Others Present: Kenneth Jardine, County Administrator Mark Abeles-Allison, Kristine Kavajecz-Assistant, Kay Cederberg, Dawn Bellile, Craig Parks, Patricia Olson, Denise Tarasewicz, Ben Dufford Meeting called to order at 4:00pm by Vice-Chairman Bussey. Public Comment: No public Comment. Approval of Minutes: Motion Bennett, Pocernich to approve minutes of the August 7, 2014 Personnel Committee meeting. Motion Carried. ID Policy: Abeles-Allison noted Department heads voted and supported the concept of employees wearing identification. Law enforcement stated that they did not know many of the newer employees. Motion Pocernich, Bennett to approve the employee identification policy. Motion carried. Holiday Pay Policy: The Committee discussed the holiday policy. This included clarification that all employees would be eligible for overtime if they work a holiday. The policy also renamed the April Friday holiday, Spring Holiday. Motion Bennett, Pocernich to approve the clarification to the Holiday Policy. Motion carried. Leave Without Pay Policy: Abeles-Allison reviewed the current policy and request from the Department of Human Services for Department Heads to have authorization to approve unpaid leaves independently, whereas the current policy also requires approval by the County Administrator. Abeles-Allison explained that many other counties allow Department Heads to approve limited unpaid leaves independently. Further discussion on this topic will take place at a later date. The committee suggested that input be received from all Department Heads. OT/Compensatory Time Policy: Request was received from the Human Services Department to allow the max accrual of comp time by 2 days. The current policy allows for employees to accrue/carry up to an equivalent of one week of comp time. Abeles-Allison explained that both the Leave Without Pay and Comp Time accrual requests are specifically targeted for new employees that do not receive any vacation until they have worked for the county for one year. The committee asked for input from other department heads before making a decision on the Leave Without Pay or Comp Time topics and to place these items on the next agenda for further discussion. Health Insurance Renewal: Our current plan with Security Health Plan is a fully insured plan. A handout was provided with draft renewal figures. Abeles-Allison reported receiving a revised proposal from Security Health Plan reflecting a 0% increase including 3 modifications to the plan: 1) Increase Emergency Room Co-Pay from $100-$250 dollars. 2) Increase Rx Co-pays from $10/$25/$50 to $10/$50/$75. 3) Increase office visit co-pays from $20 to $40. 1% of premiums is equal to about $20,000 per year. Motion Pocernich, Bennett to recommend to the Executive Committee that the Health Insurance plan be modified to include the 3 proposals by Security Health Plan with a 0% premium increase in 2015, with no increase to the out of pocket max. Motion Carried. Discussion Regarding Pay For Performance/Merit Pay: This topic will be discussed at the next Department Head meeting. Abeles-Allison shared information from Marquette, Dodge, Monroe and Brown Counties. Kavajecz provided an overview of the quasi-merit system being used by Door County. Committee stated they would like Department Head feedback on this topic. A handout was provided that clarified/identified the process for pay and position adjustments. The handout was reviewed. The committee discussed the difference between minor and major position changes. Committee suggested that this item be placed on the agenda for action at the next meeting and that department head input be provided. Payroll Report, end of August: To be provided at the next meeting. Closed Session: Motion Bennett, Pocernich to enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1)(c, e) for Discussion and Possible Action Regarding: Approval of closed session minutes of August 7, 2014, Employee specific performance issues, Employee Compensation, and negotiation strategy for 2015 bargaining agreements. Motion Carried. Entered closed session at 5:00 pm. Abeles-Allison and Kavajecz and Dufford were allowed to remain in the closed session. Motion Pocernich, Maki to return to open session. Motion Carried. Returned to open session at 5:40 pm . Meeting adjourned at 5:40pm. Respectfully submitted by Kristine Kavajecz, Assistant to the County Administrator.