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HomeMy WebLinkAboutPersonnel Committee - Minutes - 7/8/2014Minutes of the Bayfield County Personnel Committee Meeting 4:00 PM, July 8, 2014 Emergency Operations Center, Bayfield County Annex Building, Washburn, WI Members Present: Brett Rondeau, John Bennett, Dennis Pocernich, Harold Maki, William Bussey Members Excused: None Others Present: County Administrator Mark Abeles-Allison, Kristine Kavajecz-Assistant, Tom Toepfer, Susan Butterfield, Heidi Danielson, Kevin Susienka, Craig Parks, Dee Kittleson, Cathy Miller, Coni Wickingson, Meeting called to order at 4:02pm by Chairman Rondeau. Public Comment: Heidi Danielson reviewed a summary provided by dispatchers and a calculation of what it would cost annually to restore the vacation and sick leave accumulations based on the 2080 work schedule. Jail boarding for June alone brought in $18,669 in revenue, far exceeding any cost of the additional vacation/sick leave allocation. Increase of work when boarding other county/state inmates. Worst hours in the county, forced overtime, none of the employees actually work 1950 hours per year. Kevin Susienka agreed with Danielson’s comments. Work shift is 8 hours, vacation day should also be 8 hours. Cathy Miller agreed with Danielson’s comments. Comment that CCOs come in a few minutes early each shift and stay a few minutes late each shift to provide data to the oncoming staff, not claimed as work time. Craig Parks comment that AFSCME union has discussed this and there is no issue from the AFSCME membership with Jailers and CCOs receiving vacation and sick leave based on the 8 hour work day (2080 hour work year schedule). Motion Bussey, Bennett to approve minutes of the June 5, 2014 Personnel Committee meeting. Motion Carried. Highway Office Manager Reclassification: Abeles-Allison explained that he and the Highway Commissioner have met to review the job description and agree on a recommendation. The recommendation is to create a new position of Highway Accountant/Office Manager with an increase of 1 wage level. Because the existing employee is already above the wage for the new wage level, she will receive and increase equal to 2%, plus any cost of living wage that may be approved in 2015. Motion Maki, Bennett to create the new position of Highway Accountant/Office Manager and one wage level increase as presented resulting in a 2% wage increase effective January 1, 2015. Discussion on qualifications identified in the job description. Motion Carried. Part-time employee eligibility standard for health insurance: Review of a draft policy outlining eligibility beginning in 2015, grandfathering those part-time employees currently enrolled in the health insurance plan. The policy requires employees to work an average of 30 hours per week to be eligible for insurance, per the ACA guidelines. Motion Bussey, Pocernich to approve the policy establishing health insurance eligibility for part time employees effective January 1, 2015 as presented. Motion Carried. Setting Retiree Health standards for eligibility for county group health insurance continuation: Review of a draft policy with regard to retiree health insurance eligibility. Eligibility requirements include: employee must have been employed by the county for 10 years and be eligible for retirement under the WRS. Question that has not been answered is whether the county should continue to offer Medicare supplemental insurance at age 65. Motion Pocernich, Bennett to approve proposed policy 3.13.5 effective January 1, 2015 as proposed and to grandfather existing retirees on the policy. Motion Carried. Sick and Vacation Accruals, 7.5 vs. 8 hour: Abeles-Allison stated that in no way is the county attempting to diminish the importance or serious nature of the work done by Jail and Dispatch staff. The intent is to clarify the existing policy. When the policy was created it was intended to provide consistency for all employees based on the annual number of hours scheduled to work, regardless of the department worked in or the work schedule. Abeles-Allison reviewed the additional cost for vacation and sick leave if allocations are based on 2080 hour work schedule. If all employees were awarded vacation based on this schedule, the cost would be approximately $39,000 per year. Motion Bussey, Maki to move Jailers and Dispatchers to a vacation and sick leave accrual based on the 2080 hour per year schedule and continue to work the 1950 hour work year, retroactive to January 1, 2014. Motion Carried. 24-48 month Wage Progression Schedule: At the request of the committee, Abeles-Allison provided information on a 2-year vs 4-year wage progression schedule. Feedback from the wage consultant is that the county needs to be flexible within the progression schedule based upon experience and performance of employees. Suggest to put this item back on the agenda for December of this year to review how the new wage schedule is working or if modifications should be considered. Health Insurance Updates for 2015: Review of utilization through May, 2014. Average of 97%, which is much higher than this same time last year. Estimating a 5% premium increase in 2015. Ideas for plan modifications if utilization (premiums) comes in higher than anticipated: 1) Increase out of pocket max, currently $500, $800, $1100. Increase by $200 each level. 2) Possible adjustments to the HRA contribution. 3) Adjustment in percentage share paid if spouse joins the wellness program. 4) Adjustment to prescription co-pays. Social Worker 1 wage schedule: Review of recommendation of the County Administrator and Human Services Director. Increase position from level 12 to level 11 with midpoint of 22.79. Advertise at start to mid-range. 48-month wage schedule, but new employee could be started higher on the wage range, resulting in a shorter amount of time to reach the mid-point wage. Motion Bussey, Maki to increase Social Worker I from Level 12 to the Level 11 range. Motion Carried. Maki request that general discussion about Human Services Department be placed on a future agenda. Committee consensus that discussion at this committee must be related to Personnel issues. Child Support Financial Specialist job description: Abeles-Allison presented draft job description in anticipation of a retirement by the end of the year. Motion Bussey, Pocernich to approve the revised job description and move the position to level 14 on the wage schedule based on the modifications. Motion Carried. All non-committee attendees, with the exception of Kittleson, Abeles-Allison and Kavajecz exited the meeting prior to this point. Motion Bennett, Maki to enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1)(c, e) for Discussion and Possible Action Regarding: Approval of closed session minutes of June 5, 2014, Reclassification of two employees in Human Services, Employee specific performance issues, and to Discuss negotiation strategy for 2015 bargaining agreements. Motion Carried. Entered closed session at 5:12 pm. Kittleson, Abeles-Allison and Kavajecz were allowed to remain in the closed session. Motion Bennett, Maki to return to open session. Motion Carried. Returned to open session at 5:36 pm . Meeting adjourned at 5:36pm. Respectfully submitted by Kristine Kavajecz, Assistant to the County Administrator.