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HomeMy WebLinkAboutPersonnel Committee - Minutes - 4/6/2016Minutes of the Bayfield County Personnel Committee Meeting 2:00 PM, April 6, 2016 Emergency Operations Center, Bayfield County Annex, Washburn, WI Members Present: Brett Rondeau, Dennis Pocernich, Harold Maki, Members Excused: John Bennett, William Bussey Others Present: County Administrator Mark Abeles-Allison, Kristine Kavajecz-Assistant, Rob Schierman, Jennifer Croonborg-Murphy, Deb Kmetz, Josh Rowley, Jason Bodine, Mike Amman, Scott Fibert, Tom Toepfer, Dan Clark (2:30) Meeting called to order at 2:00pm by Chairman Rondeau. Public Comment: Approval of Minutes: Motion Maki, Pocernich to approve minutes of the March 9, 2016 Personnel Committee meeting. Motion Carried. Wage Study Appeals: Abeles-Allison reviewed the timeline and process of the wage study conducted by Carlson-Dettmann Consulting. The revised wage schedule was adopted effective January 1, 2016, placing employees at the step that reflected a minimum of a 1% wage increase over their 12/31/2015 wage. The implementation provided for an appeals process, where employees could file an intent to appeal in order to see the scoring assigned by the consultant. 23 employees filed intents. Employees signed non-disclosure agreements and received their individual scores. Based on that information employees could then file their actual appeal with documentation supporting the reasons they disagreed with the Carlson Dettmann scoring. Patrick Glynn with Carlson-Dettmann joined the meeting via telephone. Glynn explained that the appeals were reviewed and appropriate adjustments are being recommended. While some positions may have received additional points during the appeal process, they may not have increased enough points to move the position to a higher grade on the wage schedule. He emphasized that the goal is to assess the positions correctly as far as points. Glynn reviewed the results of the appeals, which were provided on a handout. Each position was discussed. The committee discussed how the proposed modifications may impact the wages/step that the employees in those positions are placed at. Abeles-Allison explained that the employees would still be placed at the step/wage that reflects at least a minimum of 1% increase over their 2015 wage. Glynn explained what is proposed as a “task rate” for the Mechanic/Lead Mechanic and Patrolman positions. He emphasized the importance of identifying a specific list of equipment and minimum amount of time that would be applicable to the task rate. The task rate for Mechanic would be in place when the Shop Foreman was off work. Motion Pocernich, Maki to suspend the rules and allow the Highway Commissioner to speak to the committee. Motion Carried. Toepfer stated that he agrees with a task rate as discussed. The committee discussed how new positions or future duty changes are addressed. Glynn explained that what most employers do is to re-evaluate positions that have had significant changes annually, so the first review period would be effective January 2017. The committee discussed hearing from each of the departments that is unhappy with the wage study results to learn what their concerns are before they take action on the appeals. Motion Maki, Pocernich to invite departments to the Personnel Committee to hear their concerns with regard to the wage study. Motion Carried. Occasional Employee Wage Schedules: Motion Pocernich, Maki to suspend the rules and allow Clark to join the committee for the discussion. Motion Carried. A draft Part-Time wage schedule was provided. The proposed schedule incorporates part-time positions into the wage schedule used for all other regular employees. The committee reviewed the proposal as provided by the Sheriff’s Department. A handout of this proposal was included with the meeting packet. Toepfer commented that he would like to see a system where seasonal employees that return the subsequent year receive a slight increase. After further discussion it was determined that it would be inequitable to incorporate a longevity increase and that these employees would receive the cost of living adjustment afforded to all other employees. Motion Pocernich, Maki to adopt the proposed occasional employee wage schedule as presented, with the note that PT Jailers would start at 75% of the starting wage and PT CCOs would start at 90% of the starting wage. Motion Carried. Department Discussion with Committee: Tabled Reports: a. End of March payroll financial report: Reviewed. No significant variances from the previous year. b. Year to date education policy utilization: Average of 120% utilization for the first 2 months of the year, which has been the trend. c. Health Insurance Summary, end of February 2016: 2 employees currently participating. Motion Maki, Pocernich to enter in and out of closed session pursuant to Wisconsin Statutes §19.85(1)(c) for the purpose of Approval of closed session minutes of March 9, 2016 and to consider employment, promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: specifically, discussion and possible action regarding wage study implementation concerns of specific employees. Motion Carried Entered Closed session at 3:37pm Motion Pocernich, Maki to return to open session. Motion Carried. Returned to open session at 3:58pm. Meeting adjourned at 3:58pm. Respectfully submitted by Kristine Kavajecz, Assistant to the County Administrator.