HomeMy WebLinkAboutPersonnel Committee - Minutes - 3/5/2020Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, March 5, 2020
Emergency Operations Center (EOC), Bayfield County Annex, Washburn, WI
Members Present: Dennis Pocernich, Brett Rondeau, Tom Snilsberg
Members Excused: Tom Gordon, Harold Maki
Others Present: County Administrator Mark Abeles-Allison, Kristine Kavajecz-HR Director,
Elizabeth Skulan-Human Services Director, Sheriff Paul Susienka, Dan Heffner, Jody Heffner,
Meeting called to order at 4:00pm by Chairman Rondeau
Public Comment: None Received
Motion Pocernich, Snilsberg to approve minutes of January 30, 2020. Motion Carried (3-0)
Wellness Program, 2021: Abeles-Allison reported that the proposal presented at the last
meeting was reviewed with the employee group. The employee group indicated that they were
satisfied with the proposal offering a paper wellness participation option. Research of wellness
programs in other counties shows that the majority of counties are offering premium reduction
incentives rather than cash incentives for participation. A summary of the proposal was reviewed
which includes a 5% incentive (2.5% employee, 2.5% spouse). StayWell Program, Security
Health Program and the County Wellness Program (paper option) is what is proposed.
Employees were invited to speak. Jody Heffner expressed support of the alternative program
being proposed. Dan Heffner also expressed support for the modified proposal. The District
Attorney provided an email in support of the program.
Motion Pocernich, Snilsberg to accept the proposed wellness program as presented. Motion
Carried (3-0)
Dan and Jody Heffner exited the meeting at this time.
Comprehensive Community Service (CCS) Mental Health Professional Supervisor
position: Skulan was invited to explain the request for a new position. An overview of the CCS
program was shared. The program was taken on rapidly and was brought in under the Family
Services Section. Oversight of the program, in addition to the Family Services programs,
warrants an additional supervisory position. CCS will pay 90%-100% of the costs for the
position. A copy of the job description was included in the meeting packet.
Motion Pocernich, Snilsberg to create the position of CCS Mental Health Professional/Section
Manager in Human Services. Motion Carried (3-0)
County Fair Caretaker Position: Proposal to upgrade this position to grade D.
Motion Snilsberg, Pocernich to approve moving the Fairgrounds Caretaker position to Grade D
on the County wage schedule. Motion Carried (3-0)
Jail Lieutenant Position: Sheriff Susienka reviewed the current structure in the Jail. The
creation of this position would not add staff, it would add an additional level. Sheriff explained
that the intent of this position is to add a higher level of authority that could address additional
administrative duties in addition to direct oversight of staff. The draft job description was
reviewed.
Motion Pocernich, Snilsberg to create the Jail Lieutenant position in the Sheriff’s Office. Motion
Carried (3-0)
Personnel Policy:
a. Vacation Policy: A spreadsheet analyzing current and proposed vacation schedules
was reviewed. The analysis included comparisons of what neighboring counties are
offering for vacation.
Motion Pocernich to adopt vacation schedule option 12, employees would forfeit unused
vacation if they leave employment within the first year, effective immediately. Motion
Carried (3-0)
b. Seasonal Occasional Compensation Policy: Proposal was presented that occasional
part-time employees could achieve a step increase once they have physically worked
975 hours, with the increase to take effect on the following January 1. Proposal was
also presented to identify occasional-part time Jailers as Regular Part-time employees
eligible for pro-rated sick, vacation and step increases. The part-time Jailers would be
guaranteed a minimum of 975 hours per year.
Motion Pocernich, Snisberg to approve both proposals as presented.
Motion Carried (3-0)
Skulan and Susienka exited the meeting at this time.
Motion Pocernich, Snilsberg to enter into closed session pursuant to Wisconsin Statutes
§19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data
of any public employee over which the governmental body has jurisdiction or exercises
responsibility.
i. Approve Closed Session Minutes of January 30, 2020
ii. Employee specific performance discussion
iii. Exit interviews
Motion Carried (3-0 ). Entered closed session at 4:57pm
Motion Pocernich, Snilsberg to approved closed session minutes of January 30, 2020. Motion
Carried (3-0 )
Motion Snilsberg, Pocernich to move into open session. Motion Carried. Entered open session
at 5:03 pm
Reports
a) Personnel Financial Report for year ended December 31, 2019: Personnel
expenses were up about $300,000 in 2019 over 2018, but under the budgeted figures
for 2019 in the General Fund. The Human Services fund is up from 2018 due to the
addition of the CCS Program. Overall expenses for 2019 is about 95% of budgeted
figures.
b) Personnel Financial Report through February 2020
c) Human Resource Director Report: Handout was reviewed.
Meeting adjourned at 5:12pm.
Minutes respectfully submitted by Kristine Kavajecz