HomeMy WebLinkAboutPersonnel Committee - Minutes - 7/2/2020Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, July 2, 2020
Meeting was Held Remotely through Microsoft Teams and in person at the Bayfield
County Board Room, Washburn, WI
Members Present: Dennis Pocernich, Tom Snilsberg, Fred Strand, Marty Milanowski
Members Excused: Brett Rondeau
Others Present: Kristine Kavajecz-Human Resources Director, Sara Wartman-Health Director
(remotely)
Meeting called to order at 4:00pm by Vice-Chairman Snilsberg
Public Comment: None
Minutes of June 4, 2020: Motion Pocernich, Milanowski to approve minutes of the June 4,
2020 Personnel Committee meeting. Motion Carried (4-0)
Update of Courthouse Staffing: Kavajecz reported that the majority of employees are back to
work on-site. Very few exceptions apply.
Covid -19 Policies: Two documents were reviewed that outlined the currently policies and
procedures regarding precautions to be taken when working on-site, and protocols to follow
when travel occurs.
Health Department Staffing:
Sara Wartman joined the meeting remotely. She explained that the department has been
advertising for a .43FTE for quite some time. She is proposing that this position be increased to
Full-Time temporarily to attract applicants and also to provide redundancy in the department to
ensure that program deliverables are met while existing staff are tasked with COVID-related
duties. Funding is available both through the COVID allocation and through new grant funded
programs that the position would support. Wartman explained that a BSN/BAN educational
level is preferred over RN certification because the higher education provides a more broad
scope of concepts and administration, whereas the RN certification focuses on specific service
delivery.
Wartman explained that the WIC program is requiring that a Dietician be on staff. The position
is not permitted to be contracted. WIC recommends a 16-hour per week position, whereas the
department believes that 8 hours per week will be sufficient and could facilitate providing a
higher wage, making the position attractive as a supplemental job.
Motion Strand, Pocernich to authorize the lateral transfer of Mary Spoden from a PT LPN
position in WIC to a PT LPN position in the Public Health office. Motion Carried (4-0)
Motion Pocernich, Milanowski to authorize the vacant Part-Time Public Health Nurse position
to be increased to a Limited Term full-time Public Health Nurse Position for one year. At the end
of that year, the position shall be reduced to .43% time as originally requested. Motion Carried
(4-0)
Motion Pocernich, Strand to authorize the hiring of a part-time Dietician, working up to 8 hours
per week and with the ability to telecommute.
Motion Pocernich, Strand to amend the motion to include that the hourly wage for the Dietician
not exceed $40 per hour. Motion Carried (4-0) Motion Carried on the original motion as
amended (4-0).
Motion Strand, Milanowski to hire two temporary contact tracers now, to be training and
utilized if needed, with Human Resources to determine the appropriate rate.
Motion Carried (4-0) Discussion that funding for these position will be covered by COVID
funds.
Wartman exited the meeting at this time.
Human Resources Report: Handout was provided. Kavajecz reviewed recent promotions,
hires and current vacancies.
Personnel Financial Report: Nothing significant to note. Report was included in the meeting
packet.
Motion Pocernich, Milanowski to enter into closed session pursuant to Wisconsin Statutes:
a. §19.85(1)(c,e) to consider employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility: and deliberating or negotiating the purchase of
public property, vesting of public funds or conducting other specified business whenever
competitive or bargain reasons require a closed session.
i. Approve Closed Session Minutes of June 4, 2020
ii. WPPA Negotiation Preparations
iii. Employee specific compensation.
Motion Carried. Entered closed session at 5:10pm Kavajecz was allowed to remain in the
meeting.
Motion Strand, Pocernich to move into open session. Motion Carried. (4-0) Entered open
session at 5:13pm
Meeting adjourned at 5:13 pm.
Minutes respectfully submitted by Kristine Kavajecz