HomeMy WebLinkAboutPersonnel Committee - Minutes - 6/2/2022Minutes of the
Bayfield County Personnel Committee Meeting
4:00 PM, June 2, 2022
Meeting was Held Remotely through Microsoft Teams
and In Person in the Bayfield County Board Room
Members Present: Dennis Pocernich, Mary Dougherty (remote), Fred Strand (remote), Marty
Milanowski, Brett Rondeau
Others Present: Mark Abeles-Allison County Administrator, Kristine Kavajecz-Human
Resources Director, Kevin Johnson-Veterans Service Officer, Bob Anderson-Highway
Commissioner, Craig Parks-Maintenance Supervisor, Ruth Hulstrom-Zoning Director, Sara
Wartman-Health Director, Luke Kleczka-Jail Captain, Kim Mattson, Meagan Quaderer-
Emergency Management Director, Gail Reha
Meeting called to order at 4:00pm by Chairman Rondeau
Motion Milanowski, Pocernich to approve minutes of the May 5, 2022 Personnel Committee
meeting. Motion Carried (5-0)
Public Comment: None received
Staffing Modifications:
a. Veteran Services and Emergency Management: Request to create two separate
positions for the Veterans and Emergency Management offices rather than one
individual providing office support to both offices. Kevin Johnson explained a
proposal to split the position into two half-time positions. Johnson felt that he could
secure ongoing grants to supplement the half-time position which could facilitate
additional programs for veterans. Meagan Quaderer explained that a change be made
to the Job Description for a half-time dedicated position in Emergency Management
that could result in some funding from the state to support the position. The funding
would require some mandatory specified training. The Veterans and Emergency
Management Offices both support this recommendation for two separate half-time
positions. Johnson reported that the existing staff member is supportive of this
proposal and is aware there will be implications for benefits.
Motion Pocernich, Milanowski to convert the current full-time combined position in
the Veterans and Emergency Management Offices to two separate half-time positions
effective January 1, 2023. Motion Carried.
b. Full-Time Cook: Luke Kleczka reported that we have recently lost two part-time staff
in the kitchen and we have been having extreme difficulty filling the positions. In
addition, the elderly meal program was added to the kitchen duties. Due to the
challenge of recruiting, a recommendation is made to offer a full-time position in an
effort to recruit an applicant. Motion Pocernich, Milanowski to authorize the hiring
of a full-time cook. Motion Carried (5-0)
c. Temporary Full-Time CCO: Motion Pocernich, Milanowski to authorize the hire of
an additional full-time CCO. Discussion on clarifying whether this would be a
permanent full-time addition or whether it should be reassessed when an opening
occurs. Intent is to add an permanent additional full-time CCO, which would be in
lieu of one or two of the part-time positions. Motion Carried. (5-0)
d. Permanent Nursing Supervisor: Abeles-Allison reviewed the current staffing levels in
the Health Department and the current vacancies. A Temporary Nurse Supervisor
position was created during the pandemic to assist with oversight of the nursing staff
when additional staff were brought on during the pandemic response. The Health
Director is otherwise responsible for supervision and evaluation of all other staff.
Wartman explained that there are 4 nursing staff, plus temporary nursing staff. The
Director is now supervising twelve permanent staff as well as oversight of 30 plus
programs. She is requesting that the Nursing Supervisor position be made permanent.
Motion Pocernich, Milanowski to continue the Nursing Supervisor position in the
Health Department. Motion Carried (5-0)
e. Maintenance Staff: Proposal to continue the elevated hours for the part-time cleaning
staff at 35 per week for the balance of 2022 and convert to full-time effective January
1, 2023. Motion Pocernich, Milanowski to maintain the part-time cleaning staff at 35
per week for the balance of 2022 and convert to full-time effective January 1, 2023.
Motion Carried. (5-0)
Funeral Leave Policy: Policy was reviewed at the May meeting. Motion Pocernich, Milanowski
to approve the amended Funeral Leave policy effective immediately. Motion Carried (5-0)
Reports
a) Flexible Benefits Administrator: A third party administrator is contracted to manage
the flexible benefits program. There are some concerns with the existing service
provider. A request is made to investigate changing benefit administrators and have
this in place for Open Enrollment of 2023 benefits. A request for proposals would be
developed and distributed.
b) Telecommuting Focus Group: Initial meeting was held. Another meeting schedule
where the group will begin to focus on specific details.
c) Human Resources Report: Will be distributed to committee members.
d) Personnel Financial Report as of May 31, 2022: Early in the year. Running under
budget, due primarily to vacancies.
Motion Pocernich, Milanowski to enter into closed session pursuant to Wisconsin Statutes
§19.85(1) (c) Considering employment, promotion, compensation or performance evaluation
data of any public employee over which the governmental body has jurisdiction or exercises
responsibility and (e) Deliberating or negotiating the purchasing of public properties, the
investing of public funds, or conducting other specified public business, whenever competitive or
bargaining reasons require a closed session. Discussion and Possible action Regarding closed
session minutes of April 7 and reclassification requests of the Highway Patrol Superintendent
and Zoning Office Manager positions. Motion Carried (5-0) Entered Closed session at 5:12pm.
Motion Pocernich, Milanowski to return to open session. Motion Carried (5-0) Returned to open
session at 5:30pm
Meeting adjourned at 5:30 pm. Minutes respectfully submitted by Kristine Kavajecz