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HomeMy WebLinkAboutLibrary Committee - Minutes - 5/24/2005Minutes of the Bayfield County Library Board May 24, 2005 at 1:00 p.m. at Drummond Public Library Present: Dee Kittleson: Bayfield Cty. Board Richard C. Compton: Bayfield Cty. Board Lee Gehrke: Drummond Library Carol Eder: NWLS Board & Washburn Library Board Connie Coggers: Washburn Library Board Roberta Menger: Bayfield Library Karlan Williams: Forest Lodge Library – Cable Betty Braunstein: Iron River Library (for Cassie Fleming) Others present: Suzanne Widmar: Drummond Public Library Jim Trojanowski: NWLS – Director Susan Benson: Town of Cable – Supervisor John Sill: Forest Lodge Library Board 1. Meeting was called to order at 1:10 p.m. 2. A motion was made by Karlan Williams, seconded by Betty Braunstein to table the approval of the minutes from the March 29, 2005 Bayfield Cty. Library Board meeting until the next meeting. Motion carried. 3. Long – Term Plan: Discussion by Richard Compton about the plan a. The 2005 Plan booklet has been printed and distributed. b. Karlan Williams to work with Richard on library submission to the 2006 booklet. c. Betty Braunstein will present a “state of the libraries” address to the Bayfield County Board at their next meeting on May 31, 2005 i. This will not involve requests for monies. ii. This will focus on how the Bayfield County Libraries have prepared materials for the insertion onto the Bayfield County Web Site; programs offered; future collaborative issues d. Bayfield Cty Board will be having planning sessions on June 7th and June 9, 2005. Issues to be addressed are: Cty users; setting priorities for budgeting 4. Northern Waters Library Service Update: Presented by Jim Trojanowski – Director a. Mail-A-Book and Book Drop locations are being evaluated by the NWLS Board. The NWLS Board may look into and change an eligibility requirement. Some discussion regarding the location of book drops in Port Wing, Herbster, and Cornucopia and the cost effectiveness of maintaining all three. NWLS is reviewing concerns and ramifications to citizens. b. At this time, Jim indicated that it is not the intention of NWLS to ask for an increase in Cty support to NWLS. This is still subject to change. c. NWLS is looking at and reviewing their budget. 5. Library Updates: a. Iron River: Betty Braunstein presented. i. Working on their five year plan and have finished a feasibility study about space usage in the basement; legal and ADA specificataions; and are now working on a needs assessment. ii. Summer Programs: 1. Teen Web: will include high school students this year: Workshop for good writing will be offered. Writing will then be published on Web Site. 2. Will publish Iron River Teen Times (Middle School) in conjunction with the Blueberry Festival in July. 3. Elementary: Dragon Hunting in conjunction with the summer reading program theme of “Dragons, Dreams, and Daring Deeds” 4. Volunteers will offer workshop to individuals over 65 providing computer help. 5. Fund Raising: Working with White Winter Winery to again sponsor a dedicated mead in which the proceeds will be given to the IR library. Also, will provide a non- alcoholic beverage. Preparing a post-card for distribution as part of the marketing grant. Working on an outreach project to create a deposit collection at a care facility. 6. Local author program during Blueberry Festival. iii. Discussion about Volunteers within a library; their importance, but also how it is important to move from dependence on volunteers for integral library functions as part of the long range plan of libraries. b. Bayfield Public Library i. Volunteer and Fundraising: Look at volunteers as an integral part of the community. Completed a successful fundraiser called the Apple Blossom Run. ii. New Programs: Will be conducting an ESL (English as a second language) class for student workers from foreign countries that are employed at area resorts. This class will be flexible in the hours that it operates. Roberta will be documenting the procedures for the class and plans to provide it as a model for other Wisconsin Libraries. c. Drummond Public Library: i. Children’s Summer Programs will run in June and July ii. Adult Programs: One on Robert Frost June 17 and another one which will feature H. J. Arbell, a humorous Milwaukee author, on his book, Company Car. iii. Drummond is beginning to work on their long-range plan iv. Drummond now has two new board members d. Washburn Public Library: i. In the process of searching for a new director. Two board members will be acting as Interim Director until the search is successfully completed. ii. Strategic Plan for Washburn is in place. iii. Book Across the Bay – over 1700 registered participants. This is fundraiser that is operated by its own Board and the primary benefactors of this fundraiser are the Washburn Library and MMC. The board for this group also designates a portion of the proceeds to be distributed to another organization of their choosing each year. Book Across the Bay has grown from a small event to this large event in just the matter of a few years. iv. Programs: 1. Washburn’s homecoming and the centennial of the Library. There will be artifacts on display, the current cornerstone will be opened and a new time capsule put in place; historical walks with kids. 2. Teen & Tots program: high schoolers interacting with elementary children. 3. New Books and Coffee: Run by a library assistant as a new books group. Currently 12 individuals are participating. 4. Plan to begin a computer program class for senior citizens. v. Basement of library is constantly in use by groups. Over 400 individuals used the basement as part of group activities during the month of April. e. Forest Lodge Library i. Brochures using the grant monies from NWLS were handed out. ii. Beginning to hold fundraisers: Two weekends in May, the library sold bratwurst and hot dogs during the fat-tire race and then during the community garage sales. iii. State of library: Much discussion of the progress being taken to form a joint library with Namakagon. John Sill (Board Member) and Karlan Williams presented an update and opened the floor for discussion concerning the potential ramifications and benefits of pursuing this venture. When Forest Lodge has completed all of the preliminary steps, such as statistical gathering, legal documents; joint contractual agreements; long-term planning on the attributes of this venture, the plan will be presented to the Bayfield County Library Board. At such time, this topic will be a specific agenda item during a Board Meeting. 6. Other Business: The activities to take place at the Bayfield County Fair were discussed. The libraries will have a presence at the fair, but are not planning to conduct as computerized patron sign-up as they did last year. Dee Kittleson distributed a memo to attendees which outlines how members of Non-Profit Organizations can earn money for their groups by selling and taking tickets during the Fair. Each of the library representative can pass this memo on to their library boards and sign-ups can begin. 7. Next meeting for the Bayfield County Library Board is scheduled for July 19, 2005 at 1:00 at the Bayfield Public Library. 8. Motion to adjourn the meeting by Richard Compton, seconded by Roberta Menger at 3:20 p.m. Motion carried.